15 Questions
What information about the patient should be included in a medical response report?
Location, position and condition of patient
What should you never assume about a person at a scene?
The person is impaired by drugs or alcohol
When should an Incident Observation Form (IOF) be completed?
If a crime has been committed, anytime there will be OFMEM involvement, impending prosecution as a result of the fire, any altercation where you feel a complaint could be generated, or a mass casualty event
What is the purpose of an Incident Observation Form (IOF)?
To allow you to refresh your memory in court, provide a first-hand account of the scene on your arrival, help explain changes made to the scene based on your actions, and help investigators paint a picture of events and actions
How should you document information in your memo book?
Use black pen and separate each call by address
What should you do if you make a mistake or need to correct something in your memo book?
Draw a single line through the words and initial them
What is the responsibility of each Officer regarding their memo books?
To safely secure their memo books
Where should your memo book remain when you are off duty?
At the station and secured
What happens to your memo book when it is completed and signed off by the supervisor?
It is stored with the Toronto Fire Services
What is the purpose of a properly maintained notebook?
To record evidence and exhibits, allow for preparation of accurate and complete notes, help determine facts, causes and prevention, and aid memory and recall of details
What type of information should be included in a memo book?
Information you have first-hand knowledge of and anything unusual you noticed
What should be noted in quotes in a memo book?
Any statements made by victims or witnesses
What should be documented in relation to the building's fire protection systems?
Whether they were working or not
What should be documented in relation to suppression activities?
Only your own specific activities during the call
What should be considered when documenting suppression activities?
Any issues that hindered suppression and if you deviated from SOG's or best practice
Study Notes
Memo Books Contents
- A memo book should include the same type of information as a witness statement, only documenting information with first-hand knowledge.
- The memo book should cover incident history, actions on arrival, victim information, and any unusual observations.
- It should also include building observations, such as the security and damage of the building, and the functioning of fire protection systems.
Suppression Activities
- Document specific activities during the call, including any issues that hindered suppression.
- Note any deviations from standard operating guidelines (SOGs) or best practices.
- Provide specific details about victim/patient information, including location and position.
- Record any observations on what may have caused or contributed to the fire.
Medical Responses
- Document the location, position, and condition of patients.
- Provide a brief description of injuries or complaints.
- Record the treatment rendered and its effect, without making assumptions about a person's impairment.
- Document any relevant statements made by the patient about drug or alcohol use.
- Include a diagram of the scene with details significant to the call.
Incident Observation Forms (IOF)
- Complete an IOF in cases of crime, OFMEM involvement, impending prosecution, altercation, or mass casualty event.
- IOFs serve as a first-hand account of the scene, explain changes made to the scene, and help investigators paint a picture of events and actions.
Memo Books Best Practices
- Document date, station, and vehicle at the start of every shift.
- Use black pen for all entries, separating each call by address.
- Do not leave empty spaces or tear pages from the book.
- Provide as much detail as needed, and correct mistakes by drawing a single line through the words and initialing them.
- A properly maintained notebook helps with recall, tracks evidence, and aids in preparation of accurate and complete notes.
Memo Book Storage
- Safely secure the memo book at the station when off duty.
Completed and signed-off memo books will be stored with the Toronto Fire Services.
This quiz covers the essential information to be included in a memo book for police officers, including incident history, actions on arrival, and witness statements. Learn what to document and how to note important details.
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