Medical Writing and Proofreading Techniques

<p>Composition, content, spelling. (C)</p> Signup and view all the answers

<p>All elements aligned with the left margin (A)</p> Signup and view all the answers

<p>They should be filed (or scanned/saved) in their charts. (C)</p> Signup and view all the answers

<p>Modified block with dateline on the right (B)</p> Signup and view all the answers

<p>No tab stops are needed. (D)</p> Signup and view all the answers

<p>Engaging in casual conversations with colleagues. (D)</p> Signup and view all the answers

<p>Written communication becomes part of the legal medical record and reflects on one's professionalism. (B)</p> Signup and view all the answers

<p>To provide informal, memo-style updates on specific internal concerns. (B)</p> Signup and view all the answers

<p>Informal, memo-style (B)</p> Signup and view all the answers

<p>Expressing thanks, congratulations, or similar personal sentiments. (D)</p> Signup and view all the answers

<p>When corresponding with travel agencies, mail-order catalogs, or uniform suppliers. (B)</p> Signup and view all the answers

<p>Professional associations, licensing boards, and other physicians. (C)</p> Signup and view all the answers

<p>Approving a patient's return to work or school after an illness. (C)</p> Signup and view all the answers

<p>Two spaces below the sender's name (C)</p> Signup and view all the answers

<p>When the sender will not be signing the letter (D)</p> Signup and view all the answers

<p>Carbon copy (C)</p> Signup and view all the answers

<p>Alphabetically or by rank (C)</p> Signup and view all the answers

<p>A copy sent without the recipient's knowledge (A)</p> Signup and view all the answers

<p>Two spaces below the last notation (C)</p> Signup and view all the answers

<p>Patient's name, page number, and date (A)</p> Signup and view all the answers

<p>The reason for the appointment, the date and time of the appointment. (A)</p> Signup and view all the answers

<p>To enable accurate reading and efficient delivery by optical character readers (OCRs). (B)</p> Signup and view all the answers

<p>The country name, printed in capital letters. (C)</p> Signup and view all the answers

<p>They are considered non-standard size and require special handling. (A)</p> Signup and view all the answers

<p>It allows for features like a moistener for sealing envelopes and may offer bulk mailing rates. (D)</p> Signup and view all the answers

<p>The content doesn't mention the use of fluorescent ink in the meter. (D)</p> Signup and view all the answers

<p>By generating reminders, sending electronic communications via patient portals, and providing online registration forms. (A)</p> Signup and view all the answers

<p>On the line immediately below the post office and state, aligned with the left edge of the address block. (D)</p> Signup and view all the answers

<p>3 ½ * 5 inches. (D)</p> Signup and view all the answers

<p>16- to 24-pound (C)</p> Signup and view all the answers

<p>500 sheets (C)</p> Signup and view all the answers

<p>Matching weight, texture, and brightness (C)</p> Signup and view all the answers

<p>When the content of the letter was dictated (B)</p> Signup and view all the answers

<p>Using 'I' and 'we' frequently, especially at the beginning of sentences (B)</p> Signup and view all the answers

<p>Printed in the phone book or medical society directory (B)</p> Signup and view all the answers

<p>Use Mr., Mrs., Miss, or Ms.; if gender is unknown, use Mr. (B)</p> Signup and view all the answers

<p>Compose the final copy and prepare the envelope. (D)</p> Signup and view all the answers

<p>The office's policy regarding missed or late-canceled appointments and associated fees. (C)</p> Signup and view all the answers

<p>In an appointment reminder or referral correspondence. (A)</p> Signup and view all the answers

<p>To share the specialist's findings, diagnosis, and recommended treatment course. (D)</p> Signup and view all the answers

<p>The manager, receptionist, administrative medical assistant, or mail clerk. (A)</p> Signup and view all the answers

<p>Consult with the office manager or the provider. (B)</p> Signup and view all the answers

<p>Placed unopened on the provider’s or office manager’s desk. (B)</p> Signup and view all the answers

<p>Paper clips, stapler, and date stamp. (B)</p> Signup and view all the answers

<p>The referring provider’s specialty, authorization number, and authorized visits. (A)</p> Signup and view all the answers

The exchange of information, thoughts, or messages by signals, speech, writing, or behavior.

Correspondence that includes notes, emails, letters, and official documents.

Informal, memo-style communication focused on specific internal concerns.

Written communication for official purposes, often addressing associations or boards.

Standardized letters used for common communications like approvals or notifications.

Documentation that is part of a patient's official medical history.

The process of recording information, often electronically, for legal and professional purposes.

The modern way of documenting information digitally, prevalent in healthcare settings.

Numbers under 10 are spelled out; 10 and above in numeric form.

A number at the start of a sentence must be spelled out.

A careful reading to mark errors for correction.

Career proofreaders check for sense, content, and then spelling.

All parts of the letter are flush with the left margin.

The dateline, closing, and signature start right of center.

The quality and style of paper reflects the provider’s office.

Watch for erred punctuation, capitalization, and numbers.

The mass of letterhead paper, usually 16-, 20-, or 24-pound.

Plain bond pages matching letterhead in weight, texture, and brightness.

Determining the correct side of a watermark by holding paper to light.

Creating an initial draft with clear, concise sentences.

The process of checking a draft for errors and editing.

Guidelines to follow for layout, such as date and inside address.

Titles like Mr., Mrs., Miss, or Ms. used in addressing letters.

The correct way to write the date in letters, such as month/day/year.

Guidelines informing patients to notify the office if unable to attend appointments and the related charges for missed appointments.

A requirement from insurance companies that must be confirmed before certain medical services are provided.

A letter sent to the referring provider after an office visit, detailing findings, diagnosis, and treatment recommendations.

Standard methods for organizing incoming mail based on recipient relevance and urgency.

The process of properly opening and organizing mail using appropriate tools and methods.

Guidelines determining how referrals are processed based on insurance types, such as HMO or PPO.

Mail marked as personal should be left unopened and directly delivered to the intended recipient.

Different staff members involved in the handling and processing of incoming mail at an office.

Devices that read typed addresses on envelopes.

Properly formatting an address is crucial for efficient mail delivery.

A postal code format including five digits, a hyphen, and four additional digits.

Standard two-letter codes for U.S. states in mailing addresses.

Standard sizes for envelopes must be followed for mailing.

Mail can be sent using stamps or postage meters, each with different benefits.

Device used for printing postage directly on mail for efficiency; great for bulk mail.

Electronic Health Records help reduce mailing costs by digitizing communications.

Typist’s initials are placed two spaces below the sender’s name in lowercase.

Use 'Enclosure' or 'Encl.' below reference initials when items are enclosed with the letter.

Enter 'cc' followed by names of all recipients below initials for copies sent.

A copy sent to individuals without the knowledge of the main recipient, marked as bcc on the file copy.

A postscript is entered two spaces below the last notation.

Include patient's name, page number, and date one inch from the top.

Correspondence includes the reason for appointment, date, and time when sending to patients.