Podcast
Questions and Answers
What must all MDFR employees submit annually by January 31st?
What must all MDFR employees submit annually by January 31st?
- Performance evaluations
- OE Declaration (correct)
- Leave balance reports
- Training certifications
Where must the OE Declaration be submitted?
Where must the OE Declaration be submitted?
- In person at the HR office
- Through the Outside Employment Application in PeopleSoft (correct)
- Via email to the Fire Chief
- Directly to the Division Chief
What type of employment requires prior approval from the Fire Chief?
What type of employment requires prior approval from the Fire Chief?
- Self-employment or ownership of three or more rental properties (correct)
- Volunteer work at a nonprofit
- Personal freelance projects
- Pet sitting during weekends
What is the primary focus during the review of an outside employment request?
What is the primary focus during the review of an outside employment request?
How often must ongoing outside employment be re-approved?
How often must ongoing outside employment be re-approved?
Which of the following activities does NOT require the Fire Chief's approval?
Which of the following activities does NOT require the Fire Chief's approval?
What must an employee do if they wish to change their previously approved outside employment?
What must an employee do if they wish to change their previously approved outside employment?
What document provides detailed instructions for submitting an OE Declaration?
What document provides detailed instructions for submitting an OE Declaration?
What happens after two conditional approvals with no improvement in leave usage?
What happens after two conditional approvals with no improvement in leave usage?
Who can employees appeal to in the case of a Conditional Approval or Disapproval?
Who can employees appeal to in the case of a Conditional Approval or Disapproval?
What must a full-time employee do if they have approved outside employment?
What must a full-time employee do if they have approved outside employment?
What is the deadline for submitting the Outside Employment Statement?
What is the deadline for submitting the Outside Employment Statement?
In case of a conflict of interest, what can an employee request after a disapproval from the Fire Chief?
In case of a conflict of interest, what can an employee request after a disapproval from the Fire Chief?
What must be included in the Outside Employment Statement form?
What must be included in the Outside Employment Statement form?
What role does the Budget Director have concerning dual employment?
What role does the Budget Director have concerning dual employment?
How is the Fire Chief's decision communicated to the employee?
How is the Fire Chief's decision communicated to the employee?
Study Notes
Outside Employment Declaration
- All MDFR employees must submit an Outside Employment (OE) Declaration annually by January 31.
- The OE Declaration is processed through PeopleSoft on MDC eNet, accessible via MDFRnet.
- Detailed instructions for submission are provided in Attachment I.
Outside Employment Request
- Employees wishing to engage in outside employment need approval from the Fire Chief before starting any OE.
- Types of OE requiring approval include: self-employment, owning three or more rental properties, for-profit board memberships, and volunteer compensated positions.
- Approval for ongoing OE is required annually by January 31.
- Changes to previously approved OE or new requests must also be submitted through the application.
- The employee's Division Chief/Manager reviews requests, focusing on potential conflicts of interest, ability to perform Department duties, scheduling conflicts, and leave usage.
- Recommendations from the Division Chief/Manager are forwarded to the Fire Chief for final approval.
- The Fire Chief's decisions can be: approved, conditionally approved, or disapproved.
- Conditional approvals depend on the employee’s leave usage; repeated issues may lead to disapproval of future requests.
- Employees can appeal any conditional approval or disapproval to the Fire Chief.
- The Fire Chief will communicate the decision via email to both the employee and their Division Chief.
- Under Miami-Dade County’s AO 7-9, employees cannot hold dual employment in multiple county positions without specific authorization from the Budget Director.
Outside Employment Statement
- Full-time employees with approved OE must file an Outside Employment Statement yearly to report outside income from the previous calendar year.
- The statement must detail the source of outside work, type of work, and total compensation received.
- Employees are solely responsible for completing and submitting the statement to the Miami-Dade Elections Department, due by noon on July 1 each year.
- The Department informs employees when the Outside Employment Statement is due through an All Stations and Offices Memorandum (ASOM).
- Instructions for completing the Outside Employment Statement are available in Attachment III.
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Description
This quiz covers the policies and procedures related to Outside Employment (OE) Declaration for MDFR employees. It includes submission guidelines, types of employment that require approval, and the review process by Division Chief/Manager. Ensure you understand the annual requirements and potential conflicts of interest.
