Materiel Control Chapter 2
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What is the primary purpose of creating a consumable specification in NexGen?

  • To enable standardization and enterprise-wide analysis of materiel consumption data (correct)
  • To ensure proper maintenance actions in the shop
  • To determine the cost of an item and ensure it matches the WT
  • To track inventory levels and ensure items are always available

    • What information is crucial for creating and adding a new specification in NexGen?

  • Manufacturer's name and part number (correct)
  • Inventory levels of similar items
  • Previous usage history of the item
  • Shop's budget for the item

    • What happens after a new draft consumable specification is loaded in NexGen?

  • The cost of the item is immediately input against the WT
  • MC quality controls the specification and creates an Inventory item (correct)
  • The shop immediately orders the item using a Purchase Request
  • The CoMC checks for duplicates or suitable alternatives

    • What is the significance of the naming convention for inventory item record names?

    <p>Ensures consistency across different shops and departments (A)</p> Signup and view all the answers

    What is the role of the CoMC in the process of loading a consumable specification?

    <p>They make the final decision regarding which items are kept in the store (C)</p> Signup and view all the answers

    Which of the following is a reason for loading a consumable specification in NexGen?

    <p>To ensure the availability of the item in the shop's stock (D)</p> Signup and view all the answers

    What is the relationship between consumable specifications and the WT (Work Task)?

    <p>The specification determines the cost of the item which is then input against the WT (A)</p> Signup and view all the answers

    What is the main function of the Purchase Request (PR) in the process?

    <p>To request the procurement of a particular item from the supplier (D)</p> Signup and view all the answers

    What is the primary responsibility of the shop regarding the Precious Metals Recovery Program (PMRP)?

    <p>To manage the store responsible for the PMRP, including maintaining inventory and ensuring its proper functioning. (A)</p> Signup and view all the answers

    Which document is used to establish protection requirements for precious metals, precious metals bearing scrap, and high content precious metals bearing items?

    <p>DoDM 4160.21 Volume 2 (B)</p> Signup and view all the answers

    What is the purpose of maintaining an accountability file for silver recovery equipment and supplies?

    <p>To demonstrate compliance with PMRP regulations. (A)</p> Signup and view all the answers

    According to the content, who must ensure the PMRP is addressed in the Performance Work Statement (PWS) or equivalent?

    <p>Contractor activities operating on an DAF installation. (D)</p> Signup and view all the answers

    Which of the following is NOT a required element that the memo needs to state?

    <p>The cost of precious metal recovery equipment and supplies. (B)</p> Signup and view all the answers

    Which of the following is NOT a prerequisite for establishing an inventory item in NexGen?

    <p>Unit Cost (C)</p> Signup and view all the answers

    When dealing with consumable specifications, what format are they initially loaded in?

    <p>Draft format (A)</p> Signup and view all the answers

    What is the primary purpose of the "Storage Area" within NexGen?

    <p>To identify where an item is physically located (B)</p> Signup and view all the answers

    What does the acronym 'PIL' stand for in the context of Inventory Item records?

    <p>Primary Inventory Location (B)</p> Signup and view all the answers

    Which document provides standards for the storage and handling of all supplies and equipment?

    <p>AFJMAN 23-210 (A)</p> Signup and view all the answers

    Which of these are NOT considered a Storage Area within NexGen?

    <p>Personnel office (C)</p> Signup and view all the answers

    What is the significance of "draft format" when loading consumable specifications?

    <p>It makes the specifications accessible only to the loading base (C)</p> Signup and view all the answers

    What is the role of Inventory Item records within Materiel Control?

    <p>All of the above (D)</p> Signup and view all the answers

    What is the primary concern regarding the disposal of excess materiel in the Air Force?

    <p>Maximizing the use and reuse of government materiel (C)</p> Signup and view all the answers

    When must excess materiel be transferred to Defense Logistics Agency Disposition Services (DLADS)?

    <p>All of the above (D)</p> Signup and view all the answers

    What does the acronym 'GOCESS' stand for?

    <p>Global Operations Center for Engineering Support Systems (B)</p> Signup and view all the answers

    Which of these are specifically considered a primary concern regarding "materiel storage requirements"?

    <p>Protecting materials from damage and deterioration (B)</p> Signup and view all the answers

    How does a conflict between the storage directions in a Technical Order (TO) and AFJMAN 23-210 get resolved?

    <p>TO directions are always prioritized (D)</p> Signup and view all the answers

    Which of these is a valid reason for transferring excess materiel to DLADS?

    <p>The item is no longer needed for the current mission (D)</p> Signup and view all the answers

    Why must HAZMAT disposal be coordinated through local environmental staff?

    <p>All of the above (D)</p> Signup and view all the answers

    What are "Inventory Item records" used for in the context of Materiel Control?

    <p>Tracking the quantity and cost of each item (D)</p> Signup and view all the answers

    Which of the following is NOT a reason why segregation of scrap materiel is important?

    <p>To ensure that all items are accounted for in NexGen (C)</p> Signup and view all the answers

    What is the primary objective of cycle counting?

    <p>To verify the physical inventory against NexGen system records (D)</p> Signup and view all the answers

    What is "warehouse validation" and how often is it required?

    <p>A verification of storage locations and physical inventory for items not stocked in the store; at least once per year (A)</p> Signup and view all the answers

    Which of the following is a key takeaway regarding inventory adjustments based on the provided text?

    <p>Inventory adjustments are important for both financial and operational decision-making. (B)</p> Signup and view all the answers

    What is the difference between a "Donated In" and "Donated Out" inventory adjustment?

    <p>A &quot;Donated In&quot; reflects an increase in physical inventory over the NexGen record, while a &quot;Donated Out&quot; reflects a decrease. (C)</p> Signup and view all the answers

    What is the minimum frequency for inventory actions on all inventory items according to the text?

    <p>Annually (B)</p> Signup and view all the answers

    What is the role of the LRS Materiel Management Activity in the process of handling consumable items?

    <p>To issue serviceable consumable items to requesting organizations or direct them to DLADS (D)</p> Signup and view all the answers

    What action should be taken for items coded disposal?

    <p>They should be demilitarized (DEMIL) prior to transfer to DLADS. (D)</p> Signup and view all the answers

    Which of the following is NOT a potential reason for a discrepancy between the NexGen computed quantity and the bin's on-hand physical quantity for a "Donated Out" adjustment?

    <p>Items were received but not yet binned (A)</p> Signup and view all the answers

    How should MC personnel handle a situation where a quantity of items is located in a warehouse but not reflected in NexGen?

    <p>Process a &quot;Donated In&quot; transaction to adjust the on-hand balance. (B)</p> Signup and view all the answers

    What is the primary purpose of the "Date of Last Inventory (DOLI)" in the NexGen system?

    <p>To indicate when the last physical inventory was conducted for the item. (B)</p> Signup and view all the answers

    What is the implication of not performing timely inventory actions?

    <p>All of the above (D)</p> Signup and view all the answers

    What is the significance of maintaining accurate inventory records?

    <p>All of the above (D)</p> Signup and view all the answers

    What is the role of DLADS in the materiel management process?

    <p>To process and dispose of unserviceable consumable items, including scrap materiel. (D)</p> Signup and view all the answers

    Which of the following statements is TRUE about the relationship between cycle counting and inventory adjustments?

    <p>Cycle counting helps to identify inventory discrepancies, which may necessitate inventory adjustments. (B)</p> Signup and view all the answers

    What is the key message that the text conveys about the importance of inventory management?

    <p>Inventory management is essential for ensuring financial accountability and operational efficiency. (B)</p> Signup and view all the answers

    What is the purpose of an investigation for loss, damage, destruction, or theft of government-owned equipment?

    <p>To prevent future instances of loss, damage, destruction, or theft. (A), To identify any individuals responsible for the loss. (B), To ensure that the proper procedures were followed. (D)</p> Signup and view all the answers

    When is an investigation required for loss, damage, destruction, or theft of government-owned equipment?

    <p>All of the above. (D)</p> Signup and view all the answers

    What is the role of the first-line supervisor in reporting loss, damage, destruction, or theft of government-owned property?

    <p>To determine if a formal investigation is necessary. (A)</p> Signup and view all the answers

    What is the primary justification for documenting every transaction involving donated materiel?

    <p>To ensure accountability of consumables purchased with appropriated funds. (D)</p> Signup and view all the answers

    What is the purpose of lifecycle management of government-owned property?

    <p>All of the above. (D)</p> Signup and view all the answers

    What is the purpose of maintaining accountability records for government-owned property?

    <p>All of the above. (D)</p> Signup and view all the answers

    What is the primary requirement for maintaining a forward store in a shop?

    <p>The shop must have a clear need for the forward store, such as a frequent need for high-use items. (C)</p> Signup and view all the answers

    What is the purpose of a shop maintaining a forward store?

    <p>To provide easy access to frequently used items. (A)</p> Signup and view all the answers

    What happens to items in a forward store when they are no longer needed?

    <p>They are returned to MC if there is a foreseeable need. (A), They are sent to DLADS if there is no known or projected need. (B)</p> Signup and view all the answers

    What are the requirements for an item to be maintained in a forward store?

    <p>The item must be frequently used. (D)</p> Signup and view all the answers

    What is the purpose of the annual inventory action for items maintained in a forward store?

    <p>All of the above. (D)</p> Signup and view all the answers

    What are the requirements for a shop to operate a forward store?

    <p>All of the above. (D)</p> Signup and view all the answers

    What is the purpose of the memo that the shop must develop for a forward store?

    <p>All of the above. (D)</p> Signup and view all the answers

    What is the purpose of the justification for materiel adjustments?

    <p>To provide accountability for the use of appropriated funds. (B)</p> Signup and view all the answers

    What is the effect of materiel adjustments on the overall dollar value of available materiel?

    <p>Both A and B. (C)</p> Signup and view all the answers

    Study Notes

    Materiel Control (MC) Procedures

    • Moving Average Cost (MAC): Used for historical cost calculations in accordance with DoD 7000.14-R, aligning with financial management regulations. Historical cost includes all relevant purchase and production expenses.

    Consumable Specifications

    • Purpose: Define and categorize inventory items, set default values, link orders to inventory, enable proper inventory processing.

    • Creation: Planners/craftsmen gather information (item characteristics, vendor details, cost comparisons) to create new specifications. Manufacturer's name and part numbers are essential for pricing.

    • Loading: Materiel control (MC) receives draft specifications from shops, quality checks them, creates inventory items, and notifies shops for ordering via purchase requests (PRs).

    • Naming Conventions: Ensure standardized item naming (Item, Type, Materiel, Size, e.g., Bolt, Lag, Zinc, 5/16” x 3”) for analysis and standardization.

    • Duplication Check: CoMC checks for duplicate or alternative items before finalizing new specifications.

    • Detailed Information: MC ensures specifications involve crucial details (item characteristics, vendor information, cost comparisons, manufacturer's name, part number) for accurate ordering. Referenced from MC BPL SharePoint.

    • Draft Status: New specifications are loaded in draft format, accessible only to the base initiating the load. They aren't part of the enterprise specification database.

    Inventory Item Locations

    • Primary & Storage Locations: Each inventory item needs a Primary Location (e.g., warehouse) and a Storage location (e.g., bin). Locations can include main store, WT holding, forward store, etc.

    • Storage Requirements: Locations are required for each inventory item. Items need protective storage in covered areas or with adequate covers (plastics, tarps, shelters) depending on storage location.

    • Security Standards: Compliant storage standards with DoD 4140.1-R, and additional guidelines provided by DoD 4000.25-2-M, AFJMAN 23-210, and DAFI 23-101 unless superseded by DAFI 23-101.

    Inventory Item Creation

    • Prerequisites: Consumable specification, Primary Location, and Storage Area are crucial for creating Inventory Items. Inventory items are usually created by MC.

    • Coverage: Items are recorded for specific uses (Wires, Wireless Goods, or U-FIX-IT Support).

    Excess Materiel Disposal

    • Policies: Governed by DoDM 4160.21, Volume 2, and DoDM 4160.28, Volume 1, aligning with federal property regulations. Items for disposal but with possible reuse are transferred to DLADS.

    • Local Transfers: LRS/Materiel Management Activity can locally direct transfers to DLADS under specific conditions, like unserviceability or no longer required item.

    • Scrap Segregation: Necessary for optimal disposal to maximize return from sales. Disposal organizations have requirements to separate and handle appropriately, DEMIL when needed.

    • Usable Materiel: Serviceable or unserviceable items with potential use or resale value are retained for return to use or DLADS transfer.

    Cycle Counting

    • Frequency: Required at least annually for every inventory item (store, WT, forward stores, etc.). Items are counted at least once every 365 days.

    • Accuracy: Aims to match physical inventory with NexGen records, enabling accurate financial and operational decision-making.

    • Methods: Cycle counting (daily, weekly, or monthly) ensures accuracy, minimizing inventory discrepancies that may come from financial and operational decision-making.

    Inventory Results & Adjustments

    • Warehouse Validation: Ensuring every item has a valid and empty storage location at least annually. The "Date of Last Inventory" (DOLI) is updated.

    • Donated Items (In/Out): Reflects any discrepancy between physical and NexGen records. "Donated in" transactions occur when more items are found than are recorded; "Donated out" when less are discovered. Reasons for adjustments need to be documented to show accountability.

    • Inventory Adjustments: MC ensures the physical and NexGen records match, resolving any discrepancies.

    Property Loss, Damage, or Theft

    • Policy: Guided by DoDI 5000.64, which outlines procedures for accountability of government property. Includes managing property with costs under $5,000, pilferable property, hazardous materials and scrap.

    • Investigations: Mandatory investigations for equipment losses of $5,000 or more in value. Investigations should be considered for high frequency of thefts or losses that could suggest a pattern of wrongdoing.

    • Documentation: Necessary documentation for all property loss or theft instances to support accountability.

    Materiel Maintained in Shops

    • Forward Stores: Shops can operate authorized forward stores if space, personnel, and proper management are in place. Annual inventory is needed. Costs must be charged to work tasks (WTs/WGs) when items for forward stores are used.

    • Shop Management: A shop chief and CEO commander/deputy must sign a memo detailing the store's purpose, items, and their management responsibility.

    Precious Metals Recovery Program (PMRP)

    • Compliance: Conducted under DoDM 4160.21 Volume 2 and TO 00-25-113.

    • Accountability: All DAF activities are required to protect precious metals, precious metals scrap, and high-content materials. Accountability files must be kept for silver recovery equipment, materials, and the type of materials.

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    Description

    This quiz covers the key procedures related to Materiel Control (MC) and Consumable Specifications. It includes elements like Moving Average Cost (MAC) and the systematic approach to defining and categorizing inventory items to ensure proper inventory management. Test your understanding of inventory processing and standardization practices.

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