Master Your Workload

Questions and Answers

What is the purpose of archiving electronic communications?

To increase productivity

To reduce lost effort and frustration

To avoid losing important messages (correct)

To track and record important phone calls

What is the purpose of assigning a priority to your activities?

To save time and focus on what is important (correct)

To waste time

To focus on unimportant tasks

To create more work for yourself

How many priority levels should you use when organizing your work into piles or lists?

Three to five (correct)

Two

One

Six or more

Why is it important to keep things in their right place?

To reduce lost time Signup and view all the answers

What kind of items are considered Priority 1?

Items that are critically important and have a major impact on your job and success Signup and view all the answers

What is the purpose of organizational tools?

To reduce lost effort and frustration Signup and view all the answers

What should you do with items that are daily spam, junk mail, and clutter?

Put them directly in the trash Signup and view all the answers

What should you do to reduce lost time when handling routine paperwork?

Handle it once Signup and view all the answers

How often should you review and revise your to-do list?

Once a week Signup and view all the answers

What is the purpose of organizing and filing your records and paperwork?

To sort through, organize, and save important communications Signup and view all the answers

Study Notes

"Prioritizing Your Workload" - Summary

Assigning a priority to your activities saves time and helps focus on what is important.
Organize work into piles or lists, with three to five priority levels.
Priority 1 items are critically important and have a major impact on your job and success.
Priority 2 items are routine responsibilities that are important but not urgent.
Priority 3 items are low importance and urgency, to be completed when time permits.
Priorities can and will change, and items may escalate or drop in priority.
Items that should go directly to the trash are those that are daily spam, junk mail, and clutter.
Handle routine paperwork only once to reduce lost time.
Break down large tasks into bite-sized pieces to make steady progress towards timely completion.
Identify the sequence and timeline of sub-tasks for large projects, prioritizing those that require more lead time.
Keep a simple and easy history of communications with others that affect project completion.
Build and maintain a to-do list that is simple, effective, accurate, complete, and current.Tips for Creating and Using an Effective To-Do List
An effective to-do list should be complete and include all tasks, responsibilities, and deadlines.
It should indicate both what needs to be done and when it should be finished.
The simplest form of a to-do list can be a page or two of one-line entries on a pad of paper with the headings date assigned, task, deadline, and completion.
To-do items that are long, involved, and complex should be broken down into smaller bits and recorded as separate items on the to-do list.
The purpose of the to-do list is to be a simple, usable reminder tool that keeps you on track.
Review your to-do list daily and revise it at least once per week.
Consider setting aside a small amount of time at the end of each week to review and rewrite your to-do list.
Follow four simple rules in working with your list: (1) put everything on it, (2) keep it with you, (3) review and revise it regularly, and (4) prioritize your tasks.
With the barrage of physical and electronic information that you are inundated with daily, it is more important than ever to develop skills in sorting through, organizing, and saving important communications.
The fundamentals of organizing and filing your records and paperwork are not complex or time-consuming, but people rarely spend the planning time to do this important task.
For physical records, a filing system that is organized by subject with subfolders for more detailed records should work for any situation.
Start small and start now when it comes to organizing your records and paperwork.

Description

Test your prioritization skills with our "Prioritizing Your Workload" quiz! This quiz will challenge you to identify the most important tasks, organize your workload into priority levels, and effectively manage your to-do list. Learn valuable tips for managing your time, breaking down large tasks, and handling routine paperwork. With this quiz, you'll be on your way to a more productive work life!