Master Project Cashflow Management
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Master Project Cashflow Management

Created by
@FondBurgundy

Questions and Answers

What triggers the initiation of the Project Cashflow Management Process?

When there is a significant impact on income or expenses

What is the purpose of the Wrike task received by the Project Manager registered in PDB?

To enter income and expenses data in the Project Cashflow Summary Spreadsheet

What type of data is entered in the Project Cashflow Summary Spreadsheet?

Only cash

When should project transaction queries be reported to the supervisor?

<p>When they relate to more than $10,000 or more than 5% of the project's Approved Expenses or Approved Income</p> Signup and view all the answers

What does Column D in the income and expenses tabs indicate?

<p>The accuracy of predicted amounts</p> Signup and view all the answers

When is the Project Cashflow Management Process considered completed?

<p>When Column D shows as green or orange</p> Signup and view all the answers

What should be reviewed for relevance and accuracy in the Internal Project Cashflow Spreadsheet?

<p>Past data on income, expenses, and transactions</p> Signup and view all the answers

What initiates the Project Cashflow Management Process?

<p>When a new project is created in PDB</p> Signup and view all the answers

Who receives a Wrike task to enter income and expenses data in the Project Cashflow Summary Spreadsheet?

<p>The Project Manager registered in PDB</p> Signup and view all the answers

What type of data is entered in the Project Cashflow Summary Spreadsheet?

<p>Data related to cash, not obligations or accruals</p> Signup and view all the answers

What should be done if project transaction queries relate to more than $10,000 or more than 5% of the project's Approved Expenses or Approved Income?

<p>Reported to the supervisor</p> Signup and view all the answers

What should be done if Column D in the income and expenses tabs shows as red?

<p>Revisit the steps to seek a change in PDB, deal with project transaction queries, ensure past months' accuracy, or change future months' predictions</p> Signup and view all the answers

When is the Project Cashflow Management Process considered completed?

<p>When Column D shows as green or orange, indicating accurate predictions of income and expenses</p> Signup and view all the answers

What does the Internal Project Cashflow Spreadsheet contain?

<p>Past data on income, expenses, and transactions</p> Signup and view all the answers

What triggers the initiation of the Project Cashflow Management Process?

<p>When a new project is created in PDB</p> Signup and view all the answers

What is the purpose of the Internal Project Cashflow Spreadsheet?

<p>To review past data on income, expenses, and transactions</p> Signup and view all the answers

What kind of data is entered in the Project Cashflow Summary Spreadsheet?

<p>Data related to cash only</p> Signup and view all the answers

When should the Project Manager update the Project Cashflow Summary Spreadsheet?

<p>Within 24 hours of any changes</p> Signup and view all the answers

When should project transaction queries be reported to the supervisor?

<p>If they relate to more than 5% of the project's Approved Expenses or Approved Income</p> Signup and view all the answers

What does Column D in the income and expenses tabs indicate?

<p>The predicted income and expenses</p> Signup and view all the answers

When is the Project Cashflow Management Process considered completed?

<p>When Column D shows as green or orange</p> Signup and view all the answers

What is the purpose of the Project Cashflow Management Process?

<p>The purpose is to manage the cashflow of a project, specifically tracking income and expenses in a summary spreadsheet.</p> Signup and view all the answers

How is the process initiated?

<p>The process is initiated when a new project is created in PDB and appears in the relevant entity's Project Cashflow Summary Spreadsheet within 24 hours.</p> Signup and view all the answers

Who receives the task to enter income and expenses data in the Project Cashflow Summary Spreadsheet?

<p>The Project Manager registered in PDB receives the task to enter income and expenses data.</p> Signup and view all the answers

When is implementation initiated?

<p>Implementation is initiated when there is significant impact information on income or expenses, or when the Project Manager or Programmes Team edits the Approved Expenses or Approved Income in PDB.</p> Signup and view all the answers

What should be reviewed in the Internal Project Cashflow Spreadsheet?

<p>The Internal Project Cashflow Spreadsheet contains past data on income, expenses, and transactions, which should be reviewed for relevance and accuracy.</p> Signup and view all the answers

When should project transaction queries be reported to the supervisor?

<p>Project transaction queries should be reported to the supervisor if they relate to more than $10,000 or more than 5% of the project's Approved Expenses or Approved Income.</p> Signup and view all the answers

What should be done if Column D is red in the income and expenses tabs?

<p>If Column D is red, the steps above should be revisited to seek a change in PDB, deal with project transaction queries, ensure past months' accuracy, or change future months' predictions.</p> Signup and view all the answers

What are the three crucial elements for writing a proposal?

<p>Good judgment, good writing, and good background research</p> Signup and view all the answers

What is the purpose of knowing the project's content and donor's interests before writing a proposal?

<p>To tailor the proposal to the project's needs and interests</p> Signup and view all the answers

What is the Proposal Pie diagram?

<p>A diagram with four outer boxes representing the knowledge one already has about the project and four inner pieces focusing on the impacts of the project</p> Signup and view all the answers

What are impacts in a proposal?

<p>External and internal results that the project aims to achieve</p> Signup and view all the answers

What is the motivation behind a proposal?

<p>It influences how to balance efficiency and ambition</p> Signup and view all the answers

What is the purpose of the Features-Advantages-Benefits framework?

<p>To address three levels of reader interest in the proposal</p> Signup and view all the answers

What are the three levels of reader interest in the Features-Advantages-Benefits framework?

<p>Features, Advantages, Benefits</p> Signup and view all the answers

What is the purpose of addressing gaps in a proposal?

<p>To minimize risks in project implementation</p> Signup and view all the answers

What are the three crucial elements for proposal writing?

<p>Good judgment, good writing, and good background research</p> Signup and view all the answers

What is the Proposal Pie diagram?

<p>A diagram with four outer boxes representing knowledge about the project and four inner pieces focusing on project impacts</p> Signup and view all the answers

What are impacts in a proposal?

<p>External and internal results that the project aims to achieve</p> Signup and view all the answers

Why are impacts considered the least prominent part of the proposal?

<p>They need to be expressed through the other pieces of the pie</p> Signup and view all the answers

What is the Features-Advantages-Benefits framework in proposal writing?

<p>A framework that addresses three levels of reader interest in the proposal: features, advantages, and benefits</p> Signup and view all the answers

What are the three levels of reader interest in the Features-Advantages-Benefits framework?

<p>Features, advantages, and benefits</p> Signup and view all the answers

What is the motivation behind a proposal?

<p>It influences how to balance efficiency and ambition</p> Signup and view all the answers

Why do proposals never provide complete information?

<p>Gaps need to be addressed to minimize risks in project implementation</p> Signup and view all the answers

Study Notes

Project Cashflow Management Process

  • The process is initiated when a new project is created in PDB and appears in the relevant entity's Project Cashflow Summary Spreadsheet within 24 hours.
  • The Project Manager registered in PDB receives a Wrike task to enter income and expenses data in the Project Cashflow Summary Spreadsheet.
  • Implementation is initiated when there is significant impact information on income or expenses, or when the Project Manager or Programmes Team edits the Approved Expenses or Approved Income in PDB.
  • The Project Manager registered in PDB receives a Wrike task to update the relevant entity's Project Cashflow Summary Spreadsheet within 24 hours of any changes.
  • All data entered relates to cash, not obligations or accruals, and excludes costs of HQ-GL personnel, overhead, or anything else in an Area Budget.
  • The Internal Project Cashflow Spreadsheet contains past data on income, expenses, and transactions, which should be reviewed for relevance and accuracy.
  • Project transaction queries should be reported to the supervisor if they relate to more than $10,000 or more than 5% of the project's Approved Expenses or Approved Income.
  • Past months of income and expenses should be updated in the Project Cashflow Summary Spreadsheet to match the actuals calculated from the previous step.
  • Future months of income and expenses should be updated in the Project Cashflow Summary Spreadsheet with expected amounts.
  • Column D in the and tabs will show as green, orange, or red depending on the accuracy of predicted amounts.
  • If Column D is red, the steps above should be revisited to seek a change in PDB, deal with project transaction queries, ensure past months' accuracy, or change future months' predictions.
  • Completion of the process is achieved when Column D shows as green or orange, indicating accurate predictions of income and expenses.

Project Cashflow Management Process

  • The process is initiated when a new project is created in PDB and appears in the relevant entity's Project Cashflow Summary Spreadsheet within 24 hours.
  • The Project Manager registered in PDB receives a Wrike task to enter income and expenses data in the Project Cashflow Summary Spreadsheet.
  • Implementation is initiated when there is significant impact information on income or expenses, or when the Project Manager or Programmes Team edits the Approved Expenses or Approved Income in PDB.
  • The Project Manager registered in PDB receives a Wrike task to update the relevant entity's Project Cashflow Summary Spreadsheet within 24 hours of any changes.
  • All data entered relates to cash, not obligations or accruals, and excludes costs of HQ-GL personnel, overhead, or anything else in an Area Budget.
  • The Internal Project Cashflow Spreadsheet contains past data on income, expenses, and transactions, which should be reviewed for relevance and accuracy.
  • Project transaction queries should be reported to the supervisor if they relate to more than $10,000 or more than 5% of the project's Approved Expenses or Approved Income.
  • Past months of income and expenses should be updated in the Project Cashflow Summary Spreadsheet to match the actuals calculated from the previous step.
  • Future months of income and expenses should be updated in the Project Cashflow Summary Spreadsheet with expected amounts.
  • Column D in the and tabs will show as green, orange, or red depending on the accuracy of predicted amounts.
  • If Column D is red, the steps above should be revisited to seek a change in PDB, deal with project transaction queries, ensure past months' accuracy, or change future months' predictions.
  • Completion of the process is achieved when Column D shows as green or orange, indicating accurate predictions of income and expenses.

Project Cashflow Management Process

  • The process is initiated when a new project is created in PDB and appears in the relevant entity's Project Cashflow Summary Spreadsheet within 24 hours.
  • The Project Manager registered in PDB receives a Wrike task to enter income and expenses data in the Project Cashflow Summary Spreadsheet.
  • Implementation is initiated when there is significant impact information on income or expenses, or when the Project Manager or Programmes Team edits the Approved Expenses or Approved Income in PDB.
  • The Project Manager registered in PDB receives a Wrike task to update the relevant entity's Project Cashflow Summary Spreadsheet within 24 hours of any changes.
  • All data entered relates to cash, not obligations or accruals, and excludes costs of HQ-GL personnel, overhead, or anything else in an Area Budget.
  • The Internal Project Cashflow Spreadsheet contains past data on income, expenses, and transactions, which should be reviewed for relevance and accuracy.
  • Project transaction queries should be reported to the supervisor if they relate to more than $10,000 or more than 5% of the project's Approved Expenses or Approved Income.
  • Past months of income and expenses should be updated in the Project Cashflow Summary Spreadsheet to match the actuals calculated from the previous step.
  • Future months of income and expenses should be updated in the Project Cashflow Summary Spreadsheet with expected amounts.
  • Column D in the and tabs will show as green, orange, or red depending on the accuracy of predicted amounts.
  • If Column D is red, the steps above should be revisited to seek a change in PDB, deal with project transaction queries, ensure past months' accuracy, or change future months' predictions.
  • Completion of the process is achieved when Column D shows as green or orange, indicating accurate predictions of income and expenses.

Guide to Writing a Proposal: The Proposal Pie

  • Proposal preparation cannot be standardized due to diverse contexts, purposes, and participants.
  • Good judgment, good writing, and good background research are crucial for proposal writing.
  • Before writing a proposal, it is important to know the project's purpose, content, and donor's interests.
  • It is also important to know the budgeting process and degree of competition.
  • The Proposal Pie diagram has four outer boxes that represent the knowledge one already has about the project.
  • The four inner pieces of the pie focus on the impacts of the project.
  • Impacts refer to external and internal results that the project aims to achieve.
  • Impacts are the least prominent part of the proposal and need to be expressed through the other pieces of the pie.
  • It is important to be aware of the motivation behind the proposal, as it influences how to balance efficiency and ambition.
  • Proposals never provide complete information, and gaps need to be addressed to minimize risks in project implementation.
  • The Features-Advantages-Benefits framework helps address three levels of reader interest in the proposal.
  • Features are what will be done, advantages are why they are useful, and benefits are what they mean to the reader's life.

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