Manpower Planning Assignment 1

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Questions and Answers

Which of the following is NOT a factor included in environmental scanning?

  • Compensation management (correct)
  • Political factors
  • Economic factors
  • Technical factors

What is the simplest flow model used for forecasting?

  • Semi-Markov Model
  • Markov Model
  • Vacancy Model (correct)
  • Resource-based Model

Which of the following is NOT a factor that hinders the human resource planning process?

  • Unite the perspectives of line and staff managers (correct)
  • Environmental uncertainties
  • Type and quality of forecasting information
  • Time horizons

How many stages are there in the recruitment process?

<p>5 (A)</p> Signup and view all the answers

What is a major issue faced while doing personal planning?

<p>Difficulty in predicting future needs (D)</p> Signup and view all the answers

What is the process called when a new employee joins a company and is introduced to its environment and other employees?

<p>Induction (D)</p> Signup and view all the answers

Which authors defined Human Resource Planning (HRP) as "planning for the future personnel needs of an organization, taking into account both internal activities and factors in the external environment"?

<p>De Cenzo and Robbins (C)</p> Signup and view all the answers

Which example represents a strategy implementation activity?

<p>Selection of performance measures (B)</p> Signup and view all the answers

Which of the following is NOT a stated purpose of an organizational structure?

<p>To limit workers' rights (A)</p> Signup and view all the answers

In a line organization, business activities are divided into which three types of departments?

<p>Accounts, Production, Sales (C)</p> Signup and view all the answers

What is the first step in making strategic HR Planning?

<p>Setting the strategic direction (B)</p> Signup and view all the answers

Which type of information focuses on the accomplishment of employees?

<p>Result based information (C)</p> Signup and view all the answers

What should the HR strategy primarily focus on?

<p>Strategy of organization (A)</p> Signup and view all the answers

What is the second step in strategic HR Planning?

<p>Planning the total workforce (B)</p> Signup and view all the answers

Which forecasting technique is generally the fastest?

<p>Ratio trend analysis (D)</p> Signup and view all the answers

What is the term for the collection or aggregation of tasks, duties, and responsibilities?

<p>Job (D)</p> Signup and view all the answers

What is the process that involves collecting information related to a job?

<p>Job Analysis (B)</p> Signup and view all the answers

Which of these external factors is the most critical for governing recruitments?

<p>Labour market (B)</p> Signup and view all the answers

What is a challenge faced by senior employees when absorbing young engineers into the organization?

<p>Ego issue of seniors (B)</p> Signup and view all the answers

Which strategy can help address the high percentage of internal promotions within an organization?

<p>Proactively identify opportunities for employee growth (B)</p> Signup and view all the answers

What type of training program is particularly suitable for new employees who are direct entrants to the organization?

<p>Simulation Training method (C)</p> Signup and view all the answers

As the head of the personnel division, what suggestion would be most helpful in a meeting called by the General Manager to discuss the integration of new and old employees?

<p>Sensitivity training for new and old employees (D)</p> Signup and view all the answers

Which of these is NOT a strategy mentioned in the provided content for integrating new employees into the organization?

<p>Strict rules and its implementation (A)</p> Signup and view all the answers

What type of organization structure is described in the text?

<p>Line and staff organization (D)</p> Signup and view all the answers

What percentage of senior supervisor vacancies at Sai Engineering Company were filled by newly recruited and trained engineers?

<p>40% (D)</p> Signup and view all the answers

What is the primary focus of the recruitment and training program described in the text?

<p>Developing a pool of qualified candidates for future promotions (C)</p> Signup and view all the answers

Which of the following is likely to be a benefit of Sai Engineering Company's recruitment and training program?

<p>All of the above (D)</p> Signup and view all the answers

What is the frequency of recruitment for engineers at Sai Engineering Company?

<p>Every other year (B)</p> Signup and view all the answers

How does Sai Engineering Company ensure a smooth transition for new recruits?

<p>By providing them with comprehensive training before their appointments (D)</p> Signup and view all the answers

What kind of training does Sai Engineering Company likely provide to new recruits?

<p>All of the above (D)</p> Signup and view all the answers

Why does Sai Engineering Company recruit new engineers?

<p>All of the above (D)</p> Signup and view all the answers

What was the initial reaction of some existing employees to the new graduate engineers?

<p>They tried to sabotage the new engineers' work and discredit them. (A), They were hostile and skeptical about the new engineers' abilities. (D)</p> Signup and view all the answers

What was a key concern regarding the integration of the graduate engineers into the workplace?

<p>The graduate engineers were lacking the necessary experience and on - the - job training to be effective. (D)</p> Signup and view all the answers

What did the existing employees feel about the graduate engineers?

<p>The existing employees saw the graduate engineers as a threat to their existing positions within the company. (C)</p> Signup and view all the answers

Why did the graduate engineers feel dissatisfied with their work life?

<p>They were not given the support and guidance they required to succeed in their roles. (A), They were not given opportunities to grow and develop their skills within the company. (C)</p> Signup and view all the answers

What did the General Manager believe was the biggest factor contributing to the situation with the graduate engineers?

<p>The company was failing to utilize and develop the graduate engineers' skills and talents to their full potential. (D)</p> Signup and view all the answers

What specific action did the general manager take to address the situation?

<p>He called a meeting of department heads to discuss the integration of graduate engineers and how to improve the situation. (B)</p> Signup and view all the answers

What potential consequence did the General Manager fear if the situation with the graduate engineers wasn't addressed?

<p>The company would lose valuable employees to competitors due to poor working conditions. (A)</p> Signup and view all the answers

What was the General Manager's overall perspective on the graduate engineers?

<p>He believed that they were a valuable resource for the company and should be nurtured and developed for future leadership roles. (A)</p> Signup and view all the answers

Flashcards

Simplest flow model for forecasting

The Semi-Markov Model is the simplest flow model used for forecasting in manpower planning.

Environmental scanning factors

Environmental scanning includes political, economical, and technical factors, but not compensation management.

Stages in recruitment process

The recruitment process typically comprises 5 stages.

Hindrances in HR planning

Factors hindering HR planning include forecasting information, time horizons, and environmental uncertainties.

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Major issue in personal planning

A common issue faced during personal planning is aligning personnel with organizational goals.

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Types of information for forecasts

Information types such as demographic, economic, and labor market data used for predicting HR needs.

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First step in strategic HR planning

The initial phase involves setting the strategic direction for human resources.

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Result-based information

This information type focuses on the accomplishments and outcomes of employees.

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Second step in strategic HR planning

Involves generating human resource requirements based on the strategic direction.

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Fastest forecasting technique

Among available methods, the work study technique is known for being the quickest.

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Job description

A written outline of tasks, duties, and responsibilities associated with a job.

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Job analysis

The process of collecting detailed information about job-related tasks and responsibilities.

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Key external factor for recruitment

The labor market significantly influences recruitment strategies and decisions.

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Employee Induction

The process of introducing new employees to the company and coworkers.

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HRP Definition

HRP is planning for future personnel needs, considering internal and external factors.

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Strategy Implementation Example

The selection of performance measures is an example of strategy implementation.

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Organizational Structure Purpose

An organizational structure does not aim to limit workers' rights.

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Line Organization Departments

Businesses in a line organization are divided into Accounts, Production, and Sales departments.

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Issues with Young Engineers

Challenges arising from the promotion of young engineers over senior staff.

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Internal Promotion Strategies

Approaches to manage internal promotions effectively in an organization.

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Additional Training for Direct Entrants

Training programs suggested for new entrants to facilitate their adaptation.

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Personnel Meeting Suggestions

Recommendations to improve internal promotion and employee relations during meetings.

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Resistance to Change by Employees

Employee pushback against new policies or changes in an organization.

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Challenges in workforce integration

Graduate engineers faced hostility and integration challenges in their new roles.

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Promotion opportunities

Some graduate engineers faced limited promotional prospects compared to others.

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Management's awareness

Management recognized graduates were underutilized and dissatisfied.

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Employee dissatisfaction

Many graduates were unhappy due to unmet potential and opportunities.

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Hostile workplace dynamics

The attitude towards newcomers affected their acceptance within teams.

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Training investment

Management invested in the graduates' extensive training for future roles.

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Recruitment challenges

The process to recruit suitable graduate engineers was costly and difficult.

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Retention of graduate engineers

Company's prosperity depended on retaining trained graduate engineers.

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Exit Interview

An interview conducted to obtain feedback from an employee leaving the organization.

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Functional Organization

An organizational structure where specialists give functional advice across departments.

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Long-term Forecasts

Forecasts that extend beyond a period of five years.

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Short-term Forecasts

Forecasts covering a period of up to five years.

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Total Quality Management (TQM)

A management approach focused on detecting and correcting defects.

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Six Sigma

A methodology that re-creates processes to prevent defects from arising.

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Human Resource Planning

The strategic process of forecasting future employee needs and aligning them with organizational goals.

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Employee Resistance to Change

The tendency of employees to resist changes within an organization.

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Study Notes

Manpower Planning Assignment Answers

  • Assignment 1: Submission due December 31, 2023, 11:55 PM.
  • Instructions: 30 questions, 30 marks, each question worth 1 mark, all questions compulsory.

Questions and Answers (Assignment 1)

  • Question 1: Simplest forecasting model: Markov Model.
  • Question 2: Environmental scanning factor excluded: Political factors.
  • Question 3: Number of stages in recruitment: 5 stages.
  • Question 4: Factor hindering human resource planning: Time horizons.
  • Question 5: Major issue in personal planning: Incorrect information use.
  • Question 6: Initial step in strategic HRP: Designing the HRM system.
  • Question 7: Information type focusing on employee accomplishments: Result-based information.
  • Question 8: Focus of HR strategy: Strategy of organization, strategy of competitors, strategy of employees, and strategy of retailers.
  • Question 9: Second step in strategic HRP: Planning the total workforce.
  • Question 10: Fastest forecasting technique: Ratio trend analysis.
  • Question 11: Collection of tasks, duties, and responsibilities: Job.
  • Question 12: Process of collecting job-related information: Job analysis.
  • Question 13: Usage of Human Resource Information System: Succession planning, Inducting new hires, Retirement, and Inducing new hires.
  • Question 14: Most important external factor in recruitment: Labour market.
  • Question 15: Strategic business unit planning level: Corporate level planning.
  • Question 16: Employee introduction process: Induction.
  • Question 17: Author of "HRP is planning...": Stoner and Freeman.

Questions (Assignment 2)

  • Assignment 2: Based on a case study of Sai Engineering Company.
  • Instructions: Multiple-choice, multiple-response (MCMR) questions, based on case study, 5 questions, each worth 2 marks, all questions mandatory.

Questions (Assignment 2)

  • Case Study Topics: Recruitment and training of senior supervisors, Planned programme of imparting vitality, need for technically competent supervisors.

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