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What is the primary responsibility of the HR manager?
Which of the following is NOT one of the key functions of Human Resource Management?
What is the first step in the Manpower Planning process?
What should be considered during the manpower planning process?
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During the recruitment and selection process, what is the purpose of reference checking?
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Which function involves forecasting human resources for future needs?
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Which step is typically followed after screening and shortlisting candidates?
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What is the main goal of training and development in HRM?
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What is the primary benefit of addressing staff issues during appraisals?
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What does the piece rate method of payment reward?
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What is NOT considered a non-financial reward?
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How does profit-sharing benefit employees?
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What is the goal of effective employer-employee relations?
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What is a potential drawback of the piece rate payment system?
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Which method is essential for ensuring fair treatment of employees?
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Which example illustrates a financial reward?
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What role does training and development play in employer-employee relations?
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What is flexitime intended to provide employees?
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Which of the following is a direct outcome of maintaining positive employer-employee relations?
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What is a primary characteristic of benefit-in-kind?
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How can open communication improve employer-employee relations?
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What is the role of grievance procedures in a workplace?
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What element is NOT typically included in a job description?
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Which of the following is a drawback of external recruitment?
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What is the primary purpose of induction training?
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Which performance appraisal method assesses performance based on previously agreed benchmarks?
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What is one major benefit of conducting a performance appraisal?
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Which approach to training focuses on employees acquiring skills externally?
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In internal recruitment, which is one of the potential benefits?
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Which option is NOT associated with the person specification in recruitment?
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Internally promoted employees may experience which of the following?
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What is NOT one of the responsibilities of the HR manager during the recruitment process?
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What is a common method used in the selection process?
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What is one potential downside of conducting internal recruitment?
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The purpose of development training is mainly to?
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One of the key benefits of employee training is to?
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Study Notes
Human Resource Management (HRM)
- HRM encompasses all aspects related to the human side of a firm.
- The HR manager is responsible for managing the human resources within the organization.
- HRM is the process by which an organization attracts, develops, and rewards its workforce to optimize their contribution to achieving organizational goals.
- There are six key functions of HRM: Manpower Planning (M), Recruitment and Selection (R), Training and Development (T), Performance Appraisal (P), Reward and Pay (R), and Employer-Employee Relations (E).
Manpower Planning (M)
- Manpower planning involves forecasting the human resources needed for the future and creating a plan to ensure the right staff in the right quantity are available to meet the firm's objectives at all times.
- This includes analyzing existing skills and expertise (HR audits) and addressing any current or anticipated staffing shortfalls (recruiting) or surpluses (making redundancies).
- Manpower planning requires consideration of the current and future economic climate.
- Ongoing training is essential to improve and maintain the skills of existing employees.
- The HR manager should account for upcoming retirements, leaves, and other factors impacting staffing needs.
Recruitment and Selection (R)
- Recruitment and selection involve finding, evaluating, and hiring employees.
- There is a common recruitment and selection process followed by firms.
Recruitment and Selection Process
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Job Description and Person Specification:
- The job description details the duties and responsibilities of a specific role.
- The person specification outlines the ideal candidate's qualifications, skills, experience, and personality traits.
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Advertising:
- Internal recruitment (promoting an existing employee) benefits from familiarity with the company culture, knowledge of the employee's performance, and potential for increased loyalty and reduced turnover.
- However, internal recruitment can lead to resentment among staff, stifle the introduction of fresh ideas, and limit workforce diversification.
- External recruitment (using recruitment agencies, media advertisements, professional social media) expands the candidate pool, provides fresh perspectives, and allows headhunting from competitors.
- External recruitment incurs higher costs, necessitates induction training, and could require higher wages to attract candidates.
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Screening and Shortlisting:
- The HR manager reviews applications/CVs to screen candidates.
- A shortlist of the most suitable candidates is created and contacted for interviews.
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Selection:
- This stage utilizes various techniques to assess candidates, including interviews, aptitude tests, IQ tests, psychometric evaluations, group discussions, and panel interviews.
- The job interview remains the most common selection method.
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Reference Checking:
- HR verifies the candidate's characteristics, skills, and abilities through referees (e.g., former employers, college lecturers).
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Job Offer:
- After successful reference checks and selection, the job offer is made.
- Upon acceptance, the HR manager prepares a contract of employment.
- Unsuccessful candidates are informed of the outcome.
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Contract of Employment:
- This document outlines key terms, including: employer and employee names, start date, job title, work hours, location, wages, holiday entitlement, notice period, disciplinary procedures, and pension scheme arrangements.
Training and Development (T)
- Training equips employees with the skills, knowledge, and attitudes needed for effective and efficient job performance.
- There are three primary types of training:
- Induction training: This familiarizes new employees with the business and helps them acclimate quickly.
- On-the-job training: Internal training provided by experienced staff members.
- Off-the-job training: External training conducted by experts and institutions.
- Development aims to nurture existing employees' potential by encouraging them to take on new challenges and realize their full capabilities.
- It focuses on professional development and enhancing general skills like leadership and communication.
Training and Development Benefits
- Customer satisfaction: Improved employee skills lead to better customer service, fewer complaints, and reduced returns.
- Improved skills: Training enhances employee abilities, resulting in a higher-quality product or service.
- Improved morale: Employees feel valued when the business invests in their development, which boosts morale.
- Lower labor turnover: Skilled and motivated employees are more likely to stay at the company, reducing turnover.
- Flexible workers: Well-trained and developed workers contribute to a business's ability to adapt to market changes and adopt new technologies.
- Less accidents: Training in health and safety procedures helps minimize workplace accidents, a form of risk management.
Performance Appraisal (P)
- This process evaluates an employee's performance, progress, contributions, and effectiveness over a given period, considering their future potential.
- Its objective is to achieve and maintain high performance standards for organizational success.
- Performance appraisal fosters communication, clarifies objectives, provides feedback, and enables improvement.
- It helps individuals and the organization in various ways.
Performance Appraisal Methods
- Interviews
- Observation
- Written reports from departments to HRM
- Measurement against pre-agreed benchmarks and targets
- Regular meetings
Performance Appraisal Benefits
- Promotion identification: Provides insights into employee performance and potential for internal promotions.
- Motivation: The monitoring and analysis of employees' progress encourage them to improve and strive for goals.
- Training and development needs: Helps identify employees needing additional training, assess the effectiveness of existing training programs, and identify future training and career development needs.
- Rewards: Bonus rewards can be tied to employee performance.
- Feedback: Performance appraisals allow employers to provide feedback on performance.
- Improved industrial relations: Open communication channels allow employees to provide feedback and feel heard, fostering transparency and addressing concerns. This can help retain employees and minimize disputes.
Reward and Pay (R)
- HR managers aim to make their company attractive by offering competitive rewards, including pay, incentives, and benefits.
- Rewards can be divided into financial and non-financial categories.
Financial Rewards
- Time rate: A fixed hourly wage for a fixed number of hours per week, with overtime paid at higher rates.
- Piece rate: Payment based on units produced or jobs completed—incentivizes production but can lead to quality issues.
- Bonus: A payment for reaching a target, such as exceeding a production limit.
- Commission: Payment based on sales value, encouraging sales performance and typically paid in addition to a base salary.
- Profit-sharing schemes: Employees receive a share of the company's profits based on agreed-upon terms.
- Employee share ownership scheme: Employees receive company shares instead of cash bonuses, fostering a sense of ownership.
- Benefit-in-kind: Non-cash payments in the form of goods or services, often used to improve job status and morale (e.g., meal vouchers, company cars, health insurance).
Non-Financial Rewards
- Promotion: Advancement to a more senior position with increased responsibilities and typically higher pay, but often with other benefits like a larger office or personal assistant, satisfying self-esteem needs.
- Flexitime: Employees choose their work hours within agreed-upon parameters, including working from home.
- Job sharing: Two employees share a position, providing flexible employment options and recognizing potential preferences for more leisure time.
- Job enrichment/enlargement: Assigning employees additional responsibilities, wider roles, and teamwork to increase job satisfaction by meeting social needs.
Employer-Employee Relations (E)
- This function involves maintaining positive industrial relations through communication, cooperation, and consultation.
- Strong employer-employee relations minimize the risk of industrial action and decrease labor turnover, leading to a happier and more productive workforce.
Methods of Improving Employer-Employee Relations
- Open Communication: Encourage transparent and two-way communication with feedback loops.
- Consultation: Consult with employees on matters affecting their work before implementing changes.
- Cooperation: Foster negotiation and collaboration between employers and employees.
- Grievance Procedures: Establish and consistently apply clear procedures for resolving disputes, ensuring fairness and transparency.
- Training and Development: Provide training and development opportunities for all employees.
- Motivation: Implement recognition programs for good work and performance.
- Fair Treatment: Offer fair wages, good working conditions, and respect for employees.
- Socialisation: Organize team-building activities and social events to encourage positive interactions between management and staff.
Benefits of Improving Employer-Employee Relations
- Happier workforce
- Greater staff motivation
- Increased problem-solving
- Greater employee morale
- Clearer organizational goals
- Increased employee flexibility
- Lower labor turnover
- Reduced potential for industrial disputes
- Clear lines of communication
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Description
This quiz covers the fundamentals of Human Resource Management, highlighting key functions such as manpower planning, recruitment, training, performance appraisal, and more. Understand the critical role of HR managers in optimizing workforce contributions to organizational goals.