Managing Apps and Users in Power Platform
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Questions and Answers

What is a key difference in user management between Power BI and Power Apps?

  • Power BI requires security roles for user access.
  • Power BI uses Azure Active Directory accounts for user access.
  • Power Apps can modify data sources, requiring stricter user access regulations. (correct)
  • Power Apps does not require licenses for access.

    • Which tool is primarily used for creating and managing user accounts in the Power Platform?

  • Power Apps portal
  • Azure Active Directory
  • Microsoft 365 admin center (correct)
  • Dynamics 365 user management center

    • Which of the following correctly describes security roles in the context of Power Apps?

  • Security roles are assigned automatically to all Power Platform users.
  • Security roles provide unlimited access to all data.
  • Security roles are linked to Azure Active Directory accounts only.
  • Users working with model apps for Dynamics 365 typically require security roles. (correct)

    • What is the primary purpose of the 'Manage product licenses' button in the Microsoft 365 admin center?

    <p>To assign appropriate licenses to users. (C)</p> Signup and view all the answers

    Which of the following statements about the licensing of Power Platform tools is accurate?

    <p>Stand-alone subscriptions for Power Apps and Power Automate offer more capabilities than bundled ones. (D)</p> Signup and view all the answers

    How can an administrator edit an app within the Power Apps portal?

    <p>Through the Apps page in the Power Apps portal. (D)</p> Signup and view all the answers

    What must administrators do after creating user accounts to ensure access to Power Platform tools?

    <p>Assign them the appropriate licenses for the tools. (A)</p> Signup and view all the answers

    What may limit some capabilities of Power Apps and Power Automate when bundled with other Microsoft products?

    <p>The subscription level purchased by the tenant. (D)</p> Signup and view all the answers

    What is the primary purpose of creating separate environments in a Microsoft tenancy?

    <p>To separate app and flow development from production (A)</p> Signup and view all the answers

    Which type of environment in the Power Platform is specifically designed for nonproduction uses, such as development and testing?

    <p>Sandbox Environment (A)</p> Signup and view all the answers

    What is the characteristic of the default environment created for each Azure AD tenant?

    <p>It is intended for permanent use and requires a Power Apps license (B)</p> Signup and view all the answers

    When an administrator creates a new environment, what must they specify on the initial dialog page?

    <p>The name, type, and region for the environment (D)</p> Signup and view all the answers

    Which environment type is specifically limited to 30 days of use?

    <p>Trial Environment (B)</p> Signup and view all the answers

    What is a limitation of the Developer Environment within the Power Platform?

    <p>It is intended for individual use by the owner only (A)</p> Signup and view all the answers

    What happens when a function is moved from the Dynamics 365 user management center to the Power Platform admin center?

    <p>A notice is provided specifying the new location (D)</p> Signup and view all the answers

    How many Microsoft Dataverse databases can be created in a single environment?

    <p>One database can be created per environment (A)</p> Signup and view all the answers

    Which of the following accurately describes how the Power Apps and Power Automate portals show the current environment?

    <p>Shown in the upper right of the screen (D)</p> Signup and view all the answers

    Which statement best describes an Azure AD tenant in relation to environments?

    <p>It acts as a container for environments tied to geographical locations (C)</p> Signup and view all the answers

    Study Notes

    Managing Apps and Users in Power Platform

    • Power Apps and Power Automate (unlike Power BI) can modify data sources, requiring more careful user privilege management.

    Managing Apps

    • The Power Apps portal's "Apps" page allows app selection, editing, running, configuration, sharing, exporting, addition to Teams, and run history viewing.

    Managing Users

    • Power Platform tools leverage Azure Active Directory for user authentication and access control.
    • User creation and management generally use the Microsoft 365 admin center.
    • Administrators assign licenses to users via the "Manage product licenses" button.
    • Available licenses depend on purchased tenant subscriptions.
    • Some licenses are bundled (e.g., with Microsoft 365 or Dynamics 365).
    • Standalone Power Platform subscriptions are available for greater capabilities.
    • Security roles are assigned via the Dynamics 365 user management center.
    • Security roles combine access levels and data permissions to specific resources, essential for model app users, primarily in Dynamics 365.
    • Important Note: Security role management may be moving to the Power Platform admin center; check for updates.

    Environments

    • When an Azure AD tenancy is created, a default environment (named after the tenant) is also created.

    • Environments contain apps, flows, and associated data.

    • Environment usage is displayed prominently.

    • Environment access is limited to users in the associated Azure AD tenancy.

    • Environments are tied to the tenant's location.

    • A single Microsoft Dataverse database is allowed per environment.

    • Data is restricted to apps and flows within the same environment.

    • Administrators can create multiple environments.

    • The "Environments" page (in Power Platform admin center) lists current environments.

    • New environments can be created with specific names, types, and regions.

    • Environments also support default language and currency values.

    • Option to create an associated Dataverse database.

    • Several reasons to create multiple environments:

      • Team, department, or location separation.
      • App and flow development/testing versus production.

    • Environment types:

      • Production (for permanent use, requiring license and storage).
      • Sandbox (development/testing, supports "copy" and "reset" functions)
      • Trial (short-term testing, 30-day limit, single user)
      • Developer (single user, Community Plan license required).

    • An environment selector tool is available in the Power Apps and Power Automate portals.

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    Description

    This quiz explores the intricacies of managing apps and users within the Power Platform ecosystem. Learn about user privilege management, app selection and configuration, and the role of Azure Active Directory in user authentication and access control.

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