Organization reviewer
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Organization reviewer

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the process of identifying and grouping of the works to be performed, defining and delegating responsibility and authority and establishing relationships for the purpose of enabling people to work most efficiently". - Louis A. Allen

Organizing

It means that the various units must be put back together so that work is coordinated.

Integration

It means that an organization is composed of units that work on specialized tasks using different work methods and requiring employees with unique competencies.

Differentiation

An organization is a system of cooperative relationships of two or more persons.

<p>Group of persons</p> Signup and view all the answers

An organization is not a mere mechanical structure but a living organism arising out of the sentiments, attitudes, and behaviour of people.

<p>The Dynamic Element</p> Signup and view all the answers

People who form an organization communicates with each other in order to integrate or coordinate their efforts. The structure must be such that people can perform together efficiently.

<p>Communication</p> Signup and view all the answers

The members of an organization are willing to help each other for the achievement of desired goals.

<p>Cooperative Efforts</p> Signup and view all the answers

For the orderly and systematic working of the members, rules and regulations are laid down and enforced by the central authority.

<p>Rules of Regulations</p> Signup and view all the answers

Every organization has a common objective distinct from personal objectives of the members.

<p>Common objectives</p> Signup and view all the answers

In an organization, there is a central directing authority which controls the concerted efforts of the group. The chain of authority- responsibility relationships is known as the chain of command.

<p>Central Authority</p> Signup and view all the answers

An organization comes into existence when the total task is divided into the members of the group.

<p>Division of work</p> Signup and view all the answers

This refers to the hierarchical arrangement of positions and roles within an organization, where there are clear levels of authority and a chain of command from top to bottom.

<p>Vertical Structure</p> Signup and view all the answers

a system made up of tasks to be accomplished, work movements from one work level to other levels in the system, reporting relationships, and communication passageways that unite the work of different individual persons and groups.

<p>Organizational Structure</p> Signup and view all the answers

This type of structure is characterized by a clear chain of command, with each level of the organization reporting to the level above it.

<p>Hierarchical structure</p> Signup and view all the answers

Lines of authority flow directly from the top (Investor) to the bottom (employees).

<p>Clear chain of command</p> Signup and view all the answers

Decisions are typically made at the top and then communicated down the chain of command.

<p>Centralized Decision-making</p> Signup and view all the answers

Employees have specific roles and responsibilities within their departments.

<p>Specialized Roles</p> Signup and view all the answers

Communication typically flows through formal channels, such as memos, emails, and meetings.

<p>Formal communication channel</p> Signup and view all the answers

A horizontal structure refers to the departmentalization of an organization into smaller work units as tasks become increasingly varied and numerous. Types of Departments

<p>Horizontal Structure</p> Signup and view all the answers

deal directly with the firm’s primary goods and services.

<p>Line Department</p> Signup and view all the answers

support the activities of the line departments by doing research, attending legal matters, performing public relations duties.

<p>Staff department</p> Signup and view all the answers

where the subdivisions are formed based on specialized activities such as marketing, production, financial management, and human resources management.

<p>Functional approach</p> Signup and view all the answers

This type of structure groups employees based on their specific functions or areas of expertise.

<p>Functional Structure</p> Signup and view all the answers

This structure promotes efficiency and specialization within each functional area

<p>Efficiency and Specialization</p> Signup and view all the answers

In a functional structure, decision-making authority is typically centralized at the top level of the organization.

<p>Centralized Authority</p> Signup and view all the answers

It can sometimes lead to a siloed approach where departments may not communicate effectively and focus on their own goals rather than the overall objectives of the organization.

<p>Potential Challenges</p> Signup and view all the answers

where departments are formed based on management of their products, customers, or geographic areas covered.

<p>Divisional Approach</p> Signup and view all the answers

is a hybrid form of departmentalization where managers and staff personnel report to the superiors, the functional manager and the divisional manager. Combines functional and divisional structures to gain advantages and minimize disadvantages of each.

<p>Matrix approach</p> Signup and view all the answers

Employees have two bosses: a functional manager and a project manager. This can lead to potential conflicts and confusion if not managed carefully.

<p>Dual Reporting</p> Signup and view all the answers

Resources (personnel, equipment, budget) are shared between different projects, often leading to resource constraints and scheduling challenges.

<p>Shared Resources</p> Signup and view all the answers

This structure is highly adaptable and can respond quickly to changing priorities and market conditions.

<p>Flexible Structure</p> Signup and view all the answers

Project teams are typically composed of members from various functional departments, fostering collaboration and knowledge sharing.

<p>Cross-Functional Teams</p> Signup and view all the answers

is a collection of independent, usually single function organizations/companies that work together to produce a product or service.

<p>Network Structure</p> Signup and view all the answers

A decentralized approach can foster creativity and innovation.

<p>Innovation</p> Signup and view all the answers

Decision-making power is distributed across various units or teams.

<p>Decentralization</p> Signup and view all the answers

The structure can adapt quickly to changing market conditions.

<p>Flexibility</p> Signup and view all the answers

Units work together on shared goals, often through partnerships and alliances.

<p>Collaboration</p> Signup and view all the answers

Individual units have the freedom to operate independently.

<p>Autonomy</p> Signup and view all the answers

occurs when some people ask others to perform tasks on their behalf, also called deputation in the assignment of authority and responsibility to another person.

<p>Delegation</p> Signup and view all the answers

Elements of Delegation

<p>Responsibility, Authority, Accountability</p> Signup and view all the answers

It is the obligation of a subordinate to properly perform the assigned duty. When a superior assigns a job to his subordinate it becomes the responsibility of the subordinate to complete the job.

<p>Responsibility</p> Signup and view all the answers

It means the power to take decisions. To carry on the responsibilities every employee need to have some authority.

<p>Authority</p> Signup and view all the answers

It means the power to take decisions. To carry on the responsibilities every employee need to have some authority.

<p>Authority</p> Signup and view all the answers

It is the answerability of the subordinate to his superior for his work performance.

<p>Accountability</p> Signup and view all the answers

In an organization there is central directing authority which controls the concerted efforts of the group

<p>Central Authority</p> Signup and view all the answers

Importantance of Delegation

<p>Effective Management, Employee Development, Motivation of Employees,Facilitation of Growth, Better Coordination</p> Signup and view all the answers

Proces of Delegation

<p>Assigning Responsibility, Granting Authority, Fixing Accountability</p> Signup and view all the answers

3 types of Approach

<p>Functional approach, Divisional Approach, and matrix approach</p> Signup and view all the answers

What are 3 structure

<p>Vertical Structure, Horizontal Structure, and Network Structure</p> Signup and view all the answers

Two types of department

<p>Line Department and staff department</p> Signup and view all the answers

Study Notes

Organization

  • Process of identifying and grouping works to be performed, defining and delegating responsibility and authority, and establishing relationships for efficient work.
  • A system of cooperative relationships of two or more people, with a common objective.
  • A living organism arising from the sentiments, attitudes, and behavior of people within it.
  • Communication is vital to integrate and coordinate efforts, leading to efficient performance.
  • Members are willing to help each other to achieve shared goals.
  • Rules and regulations are laid down and enforced by a central authority for systematic work.
  • A central directing authority controls the group's concerted efforts.
  • The chain of command is the hierarchical arrangement of authority and responsibility relationships.
  • The organization exists when the total task is divided among group members.
  • A system with tasks, work movements, reporting relationships, and communication pathways uniting individual and group work.

Organizational Structures

  • Line structures are characterized by a direct chain of command, with clear decision-making authority flowing from top to bottom.
  • Horizontal Structures occur due to increased task complexity and variation, leading to departmentalization into smaller work units.

Types of Departments

  • Line departments deal with the firm’s primary goods and services.
  • Staff departments support line departments through activities such as research, legal matters, public relations.
  • Functional departments are formed based on specialized activities like marketing, production, finance, and human resource management.
    • Promotes efficiency and specialization within each functional area.
    • Centralized decision-making authority.
    • Can lead to a siloed approach with departments focusing on their goals rather than overall organizational objectives.
  • Divisional structures are formed based on products, customers, or geographic areas covered.
  • Matrix structures combine functional and divisional structures to leverage the advantages of both.
    • Employees report to both functional and divisional manager.
    • Can lead to conflicts and confusion if not managed well.
    • Resources are shared between projects.
    • Highly adaptable to changing priorities.
    • Facilitates collaboration and knowledge sharing.
  • Network structures are collections of independent organizations working together on a product or service.
    • Decentralized approach, fostering innovation.
    • Decision-making power is distributed.
    • Adaptable to changing market conditions.
    • Individual units operate independently.

Delegation

  • The act of assigning tasks and authority to another person.
  • Responsibility: The subordinate's obligation to perform the assigned duty.
  • Authority: The power to make decisions.
  • Accountability: The subordinate's answerability to the superior for their work performance.
  • Features: The process of assigning work and giving authority to complete it.

Importance of Delegation

  • Enables managers to focus on strategic goals.
  • Develops subordinate skills and capabilities.
  • Increases motivation and job satisfaction.
  • Improves efficiency and productivity.
  • Facilitates organizational growth and agility.

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Description

This quiz explores key concepts in management based on Louis A. Allen's definition of the process of organizing and delegating responsibilities. Delve into the essential practices that lead to efficient teamwork and operational effectiveness. Test your understanding of management fundamentals with this insightful quiz.

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