Management and ISO Standards Overview

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Questions and Answers

What was the main issue faced with the client at CF?

  • They were dissatisfied with pricing.
  • Their team was inexperienced. (correct)
  • They had unrealistic expectations.
  • They preferred to work independently.

What was the creative solution implemented in relation to the existing contract?

  • Offering discounts for early payments.
  • Changing the team structure.
  • Writing new contracts.
  • Writing processes outside the contract scope. (correct)

What situation required quick thinking and preparation?

  • Budget cuts affecting operations.
  • Severe weather with storms and heavy snowfall. (correct)
  • Increasing customer complaints.
  • A sudden change in team leadership.

According to the Highways Act 1980, what is a key duty of the Local Highway Authority?

<p>To maintain adopted highways at public expense. (B)</p> Signup and view all the answers

What outcome resulted from the miscommunications with CF's team?

<p>Frustration on both sides. (A)</p> Signup and view all the answers

How did the team at CF feel about engaging with the services offered?

<p>They often felt confused and unsure. (C)</p> Signup and view all the answers

What was a key aspect of the creative processes developed?

<p>They adhered to core principles and values. (A)</p> Signup and view all the answers

What did the allocation funding figures represent?

<p>Funding for highway maintenance. (D)</p> Signup and view all the answers

What was the primary responsibility of the Service Performance Manager?

<p>To oversee the performance of multiple teams (B)</p> Signup and view all the answers

What was a major challenge faced by the Service Performance Manager?

<p>The client’s lack of understanding of their internal processes (C)</p> Signup and view all the answers

What influenced a person's disregard for health and safety according to the content?

<p>Poor communication and a lack of safety culture (C)</p> Signup and view all the answers

What type of decision did the manager make regarding shift structures?

<p>To change the shift structure and implement rotating shifts (A)</p> Signup and view all the answers

In what situation did the manager demonstrate confidence despite opposition?

<p>While addressing health and safety procedures for winter maintenance (A)</p> Signup and view all the answers

How did the manager show initiative and willingness to work?

<p>By taking the opportunity to work from multiple locations (A)</p> Signup and view all the answers

What was the primary goal of changing the shift structure within the operations team?

<p>To ensure availability for both day and night operations (D)</p> Signup and view all the answers

What does a lack of safety culture often lead to in a workplace?

<p>Disregard for health and safety practices (C)</p> Signup and view all the answers

What is the primary focus of ISO 44001?

<p>Collaborative Business Relationship Management (B)</p> Signup and view all the answers

Which management system aims to promote eco-friendly practices?

<p>ISO 14001 (C)</p> Signup and view all the answers

What key element is essential for managing client relationships effectively?

<p>Building trust through honesty and integrity (C)</p> Signup and view all the answers

In a project involving NH, which specific situation was a source of conflict?

<p>Changes to internal processes related to TUPE (B)</p> Signup and view all the answers

What overarching strategies are mentioned for addressing social value?

<p>Mentorship programs for underrepresented groups (D)</p> Signup and view all the answers

What was a key responsibility in managing multiple work streams?

<p>Managing teams involved in various aspects of a project (D)</p> Signup and view all the answers

What incident was mentioned involving a motorway?

<p>A reversing accident requiring resource investigation (B)</p> Signup and view all the answers

Why is fostering a culture of inclusion considered important?

<p>It leads to increased job satisfaction and innovation (B)</p> Signup and view all the answers

Flashcards

Client-facing role

The ability to build and maintain strong relationships with clients and internal teams.

Difficult customer situation

Dealing with a client who is inexperienced and unfamiliar with professional conduct, leading to miscommunication and frustration.

Creative problem-solving

Finding creative solutions outside the scope of existing contracts, while still adhering to core principles and values.

Dealing with major problems

Preparing for and minimizing disruption from severe weather conditions to ensure the safety of the team and operations.

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Highways Act 1980

The legal framework that defines the responsibilities of local authorities in maintaining highways.

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Section 41 of the Highways Act 1980

The duty imposed on local authorities to maintain adopted highways at public expense.

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Allocation Baseline £ (25/26)

The funding allocated for highway maintenance in a financial year.

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Allocation New funding £ (25/26)

The additional funding allocated for highway maintenance, potentially linked to performance incentives.

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Days Sales Outstanding (DSO)

A metric used to measure the average time it takes a company to collect payment from its customers. It's calculated by dividing the average accounts receivable by the average daily revenue.

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Social Value

A measure of the value a company creates for its stakeholders beyond its financial performance. This could include social, environmental, or ethical contributions.

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Digital Transformation

The use of data and technology to improve efficiency and effectiveness in operations. It helps organizations make better decisions and understand customer trends.

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ISO 14001: Environmental Management Systems

A management system focused on ensuring environmental responsibility and sustainability. It helps organizations minimize their ecological footprint.

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ISO 44001: Collaborative Business Relationship Management Systems

A management system focused on building strong relationships and collaboration with external organizations. It focuses on shared value creation and mutual benefit.

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ISO 9001: Quality Management Systems

A management system focused on maintaining consistent quality in products and services. It helps organizations meet customer needs and expectations.

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Collaborative Conflict Resolution

A conflict resolution strategy where both parties work together to achieve a mutually acceptable solution.

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ED+I (Equity, Diversity, and Inclusion)

A strategy that focuses on creating inclusive workplace environments where everyone feels respected and valued. It typically involves diversity initiatives, mentorship programs, and fair decision-making practices.

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Improving Performance

A situation where you took initiative to improve performance by identifying a problem and taking steps to address it. Focus on the problem, your proposed solution, and the impact of your actions.

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Factors Influencing Safety Disregard

Factors that can influence a person's disregard for health and safety, encompassing both individual and organizational aspects. These factors can range from lack of clarity about safety procedures to a company culture that prioritizes speed over safety.

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Unpopular Decision

A decision that was unpopular with others, often because it involved adjustments or changes that were initially resisted. The decision was made based on a clear understanding of the situation and its potential benefits in the long run.

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Confidence Despite Opposition

A situation where you stood your ground and advocated for your opinion even when met with challenges or resistance. This demonstrates confidence in your judgment and knowledge despite others holding different perspectives.

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Demonstrating Initiative

An instance where you took initiative to broaden your role or responsibilities by readily taking on new challenges and willingly going the extra mile. This demonstrates a proactive attitude and a desire to learn and grow.

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Service Performance Manager

A performance manager responsible for ensuring teams meet performance standards and that clients understand team expectations. This role involves aligning teams with metrics and offering clear communication about performance levels.

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Client Process Understanding

A situation where a company or client lacked understanding of their own internal processes and the required performance levels. This obstacle can make it difficult to effectively manage performance expectations and ensure alignment among teams.

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Shift Structure Change

A decision to change shift structures to ensure team availability for both day and night operations. This was implemented to meet business needs and ensure responsiveness to call-outs during busy periods.

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Study Notes

Days Sales Outstanding and WIP

  • Various aspects of environment, social value, and digital services are mentioned.

  • Partnership, excellence, respect, innovation, and integrity are also highlighted as key concepts.

ISO Standards

  • ISO 44001: Collaborative Business Relationship Management Systems.

  • ISO 14001: Environmental Management Systems.

  • ISO 9001: Quality Management Systems.

Work Stream Management

  • Managing multiple work streams, including highways, street lighting, planning, and transport.

  • Overseeing 5 delivery teams working on a fibre build project.

ED+I

  • Mentorship programs for underrepresented groups.

  • All voices are heard in decision-making, fostering representation and inclusion.

Conflict Resolution

  • Worked closely with a client (NH) on a project requiring significant changes to internal processes.
  • Client wanted to enforce changes outside of the contract terms which created a conflict.

Incident Management

  • A reversing accident on the motorway involved 4 individuals.
  • Management investigated root cause and worked to prevent similar incidents.

Performance Improvement

  • Service Performance Manager role in previous work, overseeing other teams (operational, NH, ROC).
  • Ensuring teams are aligned with metrics.
  • Addressing client understanding of their internal processes to enhance performance.

Health and Safety

  • A person who disregards health and safety may be influenced by unclear processes, poor communication, lack of safety culture, or personal circumstances.

Unpopular Decision

  • Changing the shift structure and rotating shifts in the operations team to support both day and night operations.

Confidence and Opposition

  • Demonstrated confidence in viewpoint regarding winter maintenance calls despite opposition.

Initiative and Willingness to Work

  • Changed location to be closer to operations using the Regional Operations Centre (ROC) and Bescot to be more client-facing and build relations.

Customer Complaints

  • Dealing with a difficult client at CF whose team was inexperienced.
  • This led to miscommunication and confusion regarding processes, expectations, and timelines.

Creative Solution

  • Implemented processes outside the contract, but in line with core values to enhance service delivery.

Major Problems

  • Dealing with severe weather conditions (storms and heavy snowfall), requiring quick thinking and proactive preparation.

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