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Questions and Answers
When can deputies pick up marked vehicles for details?
When can deputies pick up marked vehicles for details?
What is the first step a deputy should take when picking up a marked vehicle for a detail?
What is the first step a deputy should take when picking up a marked vehicle for a detail?
What is the purpose of the vehicle inspection conducted by the deputy before returning the vehicle?
What is the purpose of the vehicle inspection conducted by the deputy before returning the vehicle?
What should a deputy do if they complete a detail outside of normal working hours?
What should a deputy do if they complete a detail outside of normal working hours?
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Who is responsible for inspecting returned vehicles?
Who is responsible for inspecting returned vehicles?
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What happens if a discrepancy is found during the inspection of a returned vehicle?
What happens if a discrepancy is found during the inspection of a returned vehicle?
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What should a deputy do with the vehicle at the end of a detail?
What should a deputy do with the vehicle at the end of a detail?
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What is the primary purpose of the deputy notifying Risk Management when accepting a vehicle?
What is the primary purpose of the deputy notifying Risk Management when accepting a vehicle?
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What is the deputy's responsibility regarding the vehicle's condition during its use?
What is the deputy's responsibility regarding the vehicle's condition during its use?
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Who is required to be on the scene and in command during operations?
Who is required to be on the scene and in command during operations?
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What is the purpose of the After-Action Report?
What is the purpose of the After-Action Report?
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What is the deputy's responsibility upon returning the vehicle to its owner?
What is the deputy's responsibility upon returning the vehicle to its owner?
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What is the timeframe for submitting an After-Action Report?
What is the timeframe for submitting an After-Action Report?
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What is required before a deputy can take possession of a decoy vehicle?
What is required before a deputy can take possession of a decoy vehicle?
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What is the purpose of the indemnification/hold harmless agreement in case of a loaned vehicle?
What is the purpose of the indemnification/hold harmless agreement in case of a loaned vehicle?
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What document is required from the seller in case of a purchased vehicle under a guaranteed buy-back?
What document is required from the seller in case of a purchased vehicle under a guaranteed buy-back?
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Who provides the liability insurance coverage for a loaned vehicle?
Who provides the liability insurance coverage for a loaned vehicle?
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What is the purpose of the buy-back agreement in case of a purchased vehicle under a guaranteed buy-back?
What is the purpose of the buy-back agreement in case of a purchased vehicle under a guaranteed buy-back?
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Who is responsible for obtaining and securing a decoy vehicle?
Who is responsible for obtaining and securing a decoy vehicle?
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What document is required to be provided to Risk Management after approval is obtained?
What document is required to be provided to Risk Management after approval is obtained?
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What is the purpose of the statement of need in the approval process?
What is the purpose of the statement of need in the approval process?
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Study Notes
Special Details Marked Vehicle Procedure
Purpose
- To establish procedures for deputies requiring a marked vehicle for details
Vehicle Care
- The Special Details supervisor is responsible for the care and maintenance of Special Details vehicles
- Deputies using marked vehicles are required to maintain their care
Vehicle Issuance Procedure
- Deputies make arrangements with Special Details for a vehicle when notified of a detail
- Vehicles are available Monday to Friday, 7:30am - 4:30pm and must be signed out at Special Details
Vehicle Inspection
- Deputies inspect the following before taking a vehicle:
- Headlights, emergency lights, and tail lights
- Radio equipment (if installed)
- Oil, transmission, and gasoline levels
- Interior and exterior condition
- Equipment in the trunk
Vehicle Return
- Vehicles must be returned in the same condition as issued
- Deputies must:
- Refill fuel and oil levels
- Clean the interior and exterior
- Report mechanical difficulties to Special Details
- Vehicles are parked in the Public Safety Building's rear lot and the key returned to Special Details
- If a detail is completed outside normal working hours, the key is returned to the Public Safety Building Information Desk
Vehicle Inspection after Return
- Special Details inspects returned vehicles before re-issuance
- If a discrepancy is found, the deputy is contacted and requested to correct it
Decoy Vehicles
- Decoy vehicles are used by BSO for law enforcement purposes, obtained through guaranteed buy-back agreements or loans.
- Divisions, districts, units, or individual deputies are responsible for obtaining, securing, using, and safekeeping decoy vehicles.
Approval Process
- Prior approval is required from the Department of Law Enforcement Executive Director or designee before taking possession of a decoy vehicle.
- The approval process requires:
- A statement of need with supporting documentation and a completed operational plan.
- An indemnification/hold harmless agreement from the Office of the General Counsel and liability insurance coverage from Risk Management (for loaned vehicles).
- A buy-back agreement from the Office of the General Counsel and a certificate of title from the seller (for purchased vehicles under a guaranteed buy-back).
Acceptance and Use
- Upon acceptance, the deputy will:
- Photograph and document the physical condition of the vehicle.
- Notify the Fleet Division and Risk Management of BSO's possession of the vehicle.
- During use, the deputy will:
- Take reasonable precautions to preserve the physical and functional condition of the vehicle.
- Ensure the vehicle is not driven by non-BSO employees unless explicitly stated in the approved operational plan.
- Adhere to BSO's vehicle use policies and procedures.
- Have a sergeant or supervisor of higher rank on the scene and in command during operations.
After-Action Report
- After completing the vehicle's use, the deputy will prepare and submit an After-Action Report within 24 hours, stating:
- The condition of the vehicle.
- When the vehicle will be returned to the owner.
Vehicle Return
- Upon return of the vehicle to its owner, the deputy will provide Risk Management with a receipt for the vehicle, duly signed by the owner.
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Description
This quiz covers the procedures for deputies requiring a marked vehicle for special details, including vehicle care and issuance.
