LACES Data Monitoring Practices

Monitoring and Reporting

• Policy monitoring occurs at regional and state levels using LACES reports and raw data analysis.
• A monthly checklist is mandatory for formal and informal monitoring.
• Errors should be identified and corrected promptly to facilitate timely data management.
• Documentation should include detailed notes and not just checkmarks for accuracy.
• Changes to the checklist include saving Table 4 and referencing new instructions.

Funding Eligibility for Graduates

• Graduates must complete 12 hours in a Program of Study (PoP) to qualify for funding.
• Use the Additional Tab to select all diplomas/credentials for fiscal year graduate lists.
• NRS Participants can be found under searches, ensuring only fundable students are listed.
• Specific classes and services that do not count as eligible include non-ESL classes and certain preparatory programs.

Secondary Programs Requirements

• Family Literacy students need a primary Family Literacy designation and a secondary program like GED/ESL.
• Vocational Rehabilitation students must list Voc Rehab as their Secondary Program.
• ESL students pursuing GED must have Adult Education GED listed as their secondary program.

Last School Attended Information

• Complete name of the last attended high school is required for students aged 16–21.
• Do not use acronyms or online platform names; only include schools that awarded academic credits.
• Include the city and state of the last school, or only the country if outside the U.S.
• A unique Student ID is mandatory for students who previously attended public schools in South Carolina.

Transcripts and Student ID Requirements

• Transcripts and a Student Unique ID (SUNS) are required for students aged 16–21, with exceptions noted.
• The State ID is a critical identifier from the transcript and must be entered in LACES.
• If the State ID is not available, alternatives should be documented in the Student Unique ID field.

IEP/504 and Testing Accommodations

• Updates require entering specific disabilities for students with IEPs or 504 plans in the demographics section.
• New options for documenting Learning Disabilities have been introduced, allowing for better tracking.
• Comments should be added to record specific testing accommodations required by students.

Goals and Assessments

• Family Literacy goals for GED/HSD are optional and not considered for funding.
• GED assessments are automatically recorded under Education; HSD must be manually entered.
• WRC assessments must be entered under goals to ensure funding eligibility.

Credential Management

• A drop-down feature allows filtering for any non-reportable WRC credentials already entered.
• SC Custom Transcript updates now include an option for Dual Enrollment.

This quiz covers the monitoring practices outlined in the LACES policy, including the completion of monthly checklists and data cleanup processes. Participants will learn about the importance of timely error correction and the tools used for analysis. Assess your understanding of these crucial monitoring procedures.