Key Parts of a Business Letter Quiz

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What is the primary purpose of a Letter of Transmittal?

To legally bind the sender with a firm or organization
To notify and inform individuals of their appointment to certain positions or committees
To give the prospective employer information regarding the applicant's qualifications
To establish the authority for the report (correct)

Which type of letter is used when a manager wants to compliment a subordinate for a job well done?

Letter of Appreciation (correct)
Letter of Appointment
Letter of Invitation
Letter of Reference

Which type of letter is written to give a prospective employer information about an applicant's qualifications, character, and conduct?

Letter of Application
Letter of Acceptance
Letter of Appreciation
Letter of Recommendation (correct)

What is the main purpose of a Letter of Application or Application Letter?

To sell the applicant to a prospective employer (B) Signup and view all the answers

Which type of letter should an individual seeking a job include in their application?

Letter of Reference (B) Signup and view all the answers

What is the purpose of a Letter of Contract?

To legally bind or commit the letter sender with a firm or an organization to one particular individual (A) Signup and view all the answers

What is the purpose of the Reference Line in a business letter?

To refer to previous correspondence related to the letter's subject (A) Signup and view all the answers

Where is the Reference Line typically placed in a business letter?

Between the Subject Line and the body of the letter (C) Signup and view all the answers

What type of information is typically included in the Reference Line?

A reference number or identifier for previous correspondence (B) Signup and view all the answers

If a business letter does not have a Reference Line, what can be inferred?

The letter is not a response to previous correspondence (B) Signup and view all the answers

How is the Reference Line formatted in a business letter?

Ref: [information] (A) Signup and view all the answers

In what situation would a business letter not include a Reference Line?

When the letter is an initial communication on a new subject (B) Signup and view all the answers

What information should be included in the reference section of a resume or data sheet?

Names of 3-5 non-relatives, their positions, and contact information (C) Signup and view all the answers

Which of the following should NOT be included in the reference section?

The applicant's own contact information (D) Signup and view all the answers

How many references are typically listed in a resume or data sheet?

3-5 references (D) Signup and view all the answers

Who should be listed as references in a resume or data sheet?

Non-relatives who can attest to the applicant's professional abilities (C) Signup and view all the answers

What information about the references should be included in the reference section?

Their full names and contact information (C) Signup and view all the answers

In what order should the references be listed in the reference section?

No specific order is required (D) Signup and view all the answers