Katitikan ng Pulong: Meeting Minutes

• Katitikan ng pulong is an academic paper containing notes, records, or documentation of important points raised in a meeting

Writing Meeting Minutes

• Informing those involved or members of what happened at the meeting
• Serving as a guide to remember what was discussed at the meeting
• As a reference for the next meeting

Meeting Organization/Elements

• Planning involves carefully formulating the purpose of the meeting, setting expectations, and discussing possibilities
• Meetings address organizational planning, information dissemination, consultation, problem-solving, and assessment

Preparation

• Each member of the organization has a role in preparing for a meeting
• The chairperson is responsible for setting the agenda and designing the meeting's flow and discussion
• The secretary prepares the minutes of the previous meeting and other organizational reports and documents, reminding everyone of agenda topics
• The members study the agenda and participate actively, managing the preparation of the venue and equipment

Processing

• Formal meetings follow rules for decision-making
• Quorum refers to the number of members needed to be present for an official meeting
• Consensus means that all members in the meeting agree
• Simple majority is when 50% of the members present agree or disagree on a motion
• 2/3 majority means that 2/3 or 66% of those present agree or disagree on a motion

Recording

• All members should take notes, but the secretary prepares the official minutes
• This serves as a record of the decisions and discussions.

Contents of the Meeting Minutes

• Topic
• Date
• Time (start and end)
• Venue
• Attendees and absentees
• Signature

Things to Consider When Writing Meeting Minutes

• Use formal language because it is an important document
• Maintain consistency in style, keeping it formal due to the subject and language used
• The content should be outlined or organized in the order of discussion, decisions, and future topics

Position Paper - ARALIN 8

• The position paper presents an opinion or perspective on an issue in academia, politics, law, etc.
• Like a debate, it aims to show the truth and evidence of a timely issue causing different views
• It relies on the truth of a controversial issue by building a case for your position

Steps in Writing a Position Paper

• Choose a topic
• Do initial research
• Form a thesis statement
• Test the thesis statement's evidence or strength
• Continue gathering evidence
• Create an outline

Reflective Essay - ARALIN 9

• The reflective essay is an academic paper requiring a personal perspective, opinion, and research on the topic.

Parts of a Reflective Essay

• Introduction mentions the main topic, indicating the writer's focus
• Body contains important facts and personal responses, relating self-experience for comparison
• Conclusion states the final knowledge and potential outcomes

Pictorial Essay - ARALIN 10

• The pictorial essay is educational, using readings and pictures to show an issue

Photo/Pictorial Essay

• Presents a chronological story, an idea, or a side of an issue through pictures

Key Considerations for Creating an Essay

• Find a topic of interest
• Research before creating the pictorial essay
• Look for the real story to create believable and unique narratives
• Compose the story to awaken the reader's feelings
• Take shots that emphasize the concept presented

Agenda - ARALIN 11

• The agenda lists all topics to discuss
• The meeting is opened by noting the date and location.
• The minutes of the previous meeting are read and approved. These are handled by the organization's secretary, who keeps all records
• Other topics related to the previous meeting are discussed, including unfinished tasks
• The agenda should include the most important topics to be discussed
• An agenda provides an opportunity for members to prepare and stay focused

Steps to Building an Agenda

• Determine the purpose of the meeting
• Write the agenda three or more days before the meeting
• Start with simple details
• Assign no more than five topics
• Include time for each topic
• Add other necessary information

Steps to Writing an Agenda

• Send a memo, either written or via email, announcing a meeting with a specific topic or purpose, date, time, and location
• The memo should be signed or replied to as confirmation of attendance
• Develop an outline of discussion topics in a table format
• Send a copy of the agenda to attendees a day or two before the meeting
• Follow the agenda during the meeting

Travelogue - ARALIN 12

• The travelogue is writing about traveling to a place by gathering information or narrating a personal experience
• Nonon Carandang (2015) defines travelogue as creative non-fiction involving travel or leisure
• "Sanaylakbay" is the Filipino term, composed of "sanaysay" (essay), "sanay" (skilled), and "lakbay" (travel)
• It reports or highlights places.

Parts of the Travelogue/Travel Essay

• The introduction can offer notes on the topic or a brief history of the place
• The body presents information of interest to the reader, using creative descriptions to convey the experience
• The conclusion summarizes the experience, sharing insights, knowledge, and the overall impact of the place visited

Steps to Writing a Travel Essay

• Consider the purpose
• Prepare a diary or technology.
• Take pictures
• Review notes
• Make an outline
• Write the essay