24-01 Department Vehicle Reporting

Department Vehicular Reporting

• The Kansas City Missouri Police Department's procedural instruction 24-01 outlines guidelines and procedures for reporting damage and vehicular incidents involving department vehicles.

Terminology

• A Department Vehicle is any motor vehicle owned or operated by the department, including leased, specialty, and privately-owned vehicles authorized for official use.
• Department Vehicle Damage refers to damage caused to a department vehicle that is unreported, caused by malicious intent, or of a miscellaneous nature, excluding minor damage that does not affect the vehicle's normal operation.
• A Vehicular Incident Packet (VIP) includes reports and photographs associated with the department vehicle damage incident.

Procedure

• Members must operate department vehicles in a safe and professional manner, in accordance with state law and city traffic ordinances.
• In the event of a vehicular incident, members must notify the Communications Unit Supervisor, who will notify the Office of General Counsel (OGC) if the incident involves serious injury to a department member or citizen.
• The Fleet Operations Unit (FOU) must be notified within 24 hours if the vehicle is drivable, and immediately if the vehicle is not drivable.
• The Accident Investigation Squad (AIS) will respond to the scene of a department vehicular incident that occurs outside the city limits and involves death or serious injury.

Police Vehicle Report

• Form 154 P.D. is used to document vehicular incidents and vehicle damage.
• The supervisor will categorize the type of damage using the following categories:
  • Malicious Damage: intentionally caused by a department member or other person.
  • Miscellaneous Damage: not the result of a vehicular incident or malicious damage, e.g., car wash damage.
  • Unreported Damage: undocumented vehicle damage discovered by the department member.

Vehicular Incident Classification

• The bureau commander makes the final determination on all vehicular incident classifications.
• If the bureau commander changes the classification, they will return the file through the chain-of-command to the immediate supervisor/commander for appropriate action.

Disciplinary Actions

• Preventable vehicular history from the previous four years with similar contributing circumstances will be considered in determining disciplinary actions.
• If disciplinary action is recommended, an RIR, Form 388, and an updated copy of the member's Demeanor Record, Form 386 P.D., will be attached to the VIP by the division commander.

Damage Estimates

• Fleet Operations Body Shop damage estimate appointments occur between 0700 and 1500 hours, Monday - Friday.
• The Watch II desk sergeant will notify Fleet Operations Body Shop members of any patrol vehicle damaged within the previous 24-hour period and schedule an appointment for a damage estimate.