20-02 Personally Identifiable Information

Personally Identifiable Information (PII)

• The Kansas City Missouri Police Department has established guidelines for handling PII and sensitive data.
• Public access to these guidelines provides notice to the public about procedures for correcting individual PII and sensitive data.

Terminology

• Breach of security: unauthorized access to electronic PII that compromises security, confidentiality, or integrity of personal information.
• PII: information collected or stored in a program, system, online collection, or other technology that permits the identity of an individual to be directly or indirectly inferred.
• Sensitive data: information that when linked together, could adversely affect the interest or privacy of individuals when such information is lost, modified, or acquired through unauthorized access.

Examples of Sensitive Data

• Date of birth
• Social Security Number
• State Identification or Driver License Number
• Military Identification Number
• Credit card information or Card Verification System (CVS)
• Medical information
• Bank or credit card account information relating to account numbers or other information that can link an account to a specific individual
• Juvenile information

Policy

• The Department is committed to protecting PII and sensitive data from inappropriate access or disclosure.
• Guidelines apply to all Department members who use computers, have network access, communications systems, and data controlled, owned, operated, or supported by the Department.

General Information

• The Department collects PII from individuals, including citizens, vendors, license holders, applicants for employment, and employees.
• PII is collected in electronic and conventional paper format during reasonable and necessary business operations and services.
• PII is reviewed on a case-by-case basis for disclosure, transmission, or provision outside the Department.

Access to PII

• Authorized members committed to protecting PII in their respective duties.
• PII may be accessed by, used, and released to individuals or entities authorized by law, policy, duty manual, procedure, or contract.

Sharing PII with Third Parties

• PII is shared when required by contract, local, state, or federal law, regulation, or applicable agency requirement, or with individual consent.

Correcting PII Information

• Individuals may request records pursuant to the Missouri Sunshine Law to view or obtain a copy of any information or records collected and maintained by the Department concerning that individual.
• Valid legal identification is required.
• If information is incorrect or incomplete, an individual may request a correction or amendment to their own PII.

Security Breach

• Any member aware of a breach or imminent breach of PII will immediately notify the Information Technology (IT) help desk.
• The IT help desk will then immediately contact the Local Area Security Officer (LASO).

This quiz is about a procedural instruction from the Kansas City Missouri Police Department regarding personally identifiable information. It covers the handling and management of sensitive data.