Podcast
Questions and Answers
What is the main objective of planning scope management?
What is the main objective of planning scope management?
- To define and document the project's scope and requirements
- To create a scope statement for the project
- To control changes to project scope throughout the life of the project
- To determine how the project's scope and requirements will be managed (correct)
What is the primary purpose of collecting requirements?
What is the primary purpose of collecting requirements?
- To review the project charter and organizational process assets
- To define and document the features and functions of the project's products (correct)
- To control changes to project scope throughout the life of the project
- To create a scope statement for the project
What is the outcome of defining scope?
What is the outcome of defining scope?
- The project charter is reviewed
- A scope statement is created (correct)
- Organizational process assets are updated
- The WBS is created
Which process group is responsible for defining the project scope?
Which process group is responsible for defining the project scope?
What is the purpose of creating the WBS?
What is the purpose of creating the WBS?
What is the primary objective of the Direct and Manage Project Work process?
What is the primary objective of the Direct and Manage Project Work process?
What is the primary objective of validating scope?
What is the primary objective of validating scope?
What is the main objective of controlling scope?
What is the main objective of controlling scope?
Which process involves identifying, analyzing, and responding to risks?
Which process involves identifying, analyzing, and responding to risks?
What is the primary objective of the Plan Communications process?
What is the primary objective of the Plan Communications process?
Which Knowledge Area is concerned with planning, organizing, and controlling resources?
Which Knowledge Area is concerned with planning, organizing, and controlling resources?
What is the primary objective of the Develop Project Management Plan process?
What is the primary objective of the Develop Project Management Plan process?
Which process involves tracking, reviewing, and reporting project progress?
Which process involves tracking, reviewing, and reporting project progress?
What is the primary objective of the Plan Quality Management process?
What is the primary objective of the Plan Quality Management process?
In the Initiating Process Group, which process is responsible for defining the project scope?
In the Initiating Process Group, which process is responsible for defining the project scope?
Which process involves formalizing the project completion?
Which process involves formalizing the project completion?
What is the primary objective of the Plan Procurement Management process?
What is the primary objective of the Plan Procurement Management process?
What is the primary focus of the Executing Process Group?
What is the primary focus of the Executing Process Group?
Which process involves identifying and documenting stakeholders?
Which process involves identifying and documenting stakeholders?
In the Planning Process Group, which process involves estimating the resources needed for each activity?
In the Planning Process Group, which process involves estimating the resources needed for each activity?
Which knowledge area involves identifying, analyzing, and responding to risks?
Which knowledge area involves identifying, analyzing, and responding to risks?
What is the primary focus of the Monitoring and Controlling Process Group?
What is the primary focus of the Monitoring and Controlling Process Group?
In the Planning Process Group, which process involves creating a detailed project schedule?
In the Planning Process Group, which process involves creating a detailed project schedule?
Which process involves obtaining and managing resources for the project?
Which process involves obtaining and managing resources for the project?
What is the purpose of a WBS dictionary?
What is the purpose of a WBS dictionary?
What is the primary focus of the Closing Process Group?
What is the primary focus of the Closing Process Group?
In the Planning Process Group, which process involves identifying and analyzing risks?
In the Planning Process Group, which process involves identifying and analyzing risks?
What is an advantage of using a WBS?
What is an advantage of using a WBS?
Which of the following is an approach to developing a WBS?
Which of the following is an approach to developing a WBS?
What is the purpose of using a mind map in creating a WBS?
What is the purpose of using a mind map in creating a WBS?
Which organization provides guidelines for preparing WBSs?
Which organization provides guidelines for preparing WBSs?
What is a characteristic of a well-structured WBS?
What is a characteristic of a well-structured WBS?
What is a limitation of using a WBS?
What is a limitation of using a WBS?
What is the purpose of using project management software to represent a WBS?
What is the purpose of using project management software to represent a WBS?
What is the primary objective of project scope management?
What is the primary objective of project scope management?
Which type of software is useful in developing a Work Breakdown Structure (WBS)?
Which type of software is useful in developing a Work Breakdown Structure (WBS)?
What is the purpose of using project management software in scope management?
What is the purpose of using project management software in scope management?
What is the main benefit of using communication software in project scope management?
What is the main benefit of using communication software in project scope management?
What is the purpose of using spreadsheets or presentation software in scope management?
What is the purpose of using spreadsheets or presentation software in scope management?
What is the main advantage of using specialized software in project scope management?
What is the main advantage of using specialized software in project scope management?
Study Notes
Project Scope Management Processes
- Planning scope management: determining how the project's scope and requirements will be managed
- Collecting requirements: defining and documenting the features and functions of the products produced during the project as well as the processes used for creating them
- Defining scope: reviewing the project charter, requirements documents, and organizational process assets to create a scope statement
- Creating the WBS (Work Breakdown Structure): subdividing the major project deliverables into smaller, more manageable components
- Validating scope: formalizing acceptance of the project deliverables
- Controlling scope: controlling changes to project scope throughout the life of the project
Project Management Process Groups and Knowledge Areas
- Initiating Process Group: develop project charter, develop project management plan
- Planning Process Group: plan scope, collect requirements, define scope, create WBS, plan cost, estimate costs, determine budget, plan resource, plan schedule, plan quality, identify risks, plan risk, plan communications
- Executing Process Group: direct and manage project work, acquire resources, manage team, manage quality, conduct procurements, manage communications
- Monitoring and Controlling Process Group: monitor and control project work, perform integrated change control, control scope, validate scope, control schedule, control costs, control quality, control resources
- Closing Process Group: close project or phase, formalize lessons learned
Creating the Work Breakdown Structure (WBS)
- Approaches to developing WBS:
- Using guidelines (e.g. from the U.S. Department of Defense)
- Analogy approach (reviewing WBSs of similar projects)
- Top-down approach (starting with the largest items and breaking them down)
- Bottom-up approach (starting with specific tasks)
- Mind mapping approach (using branches radiating out from a core idea to structure thoughts and ideas)
- Using project management software to represent WBS (e.g. Microsoft Project)
The WBS Dictionary
- A document that describes detailed information about each WBS item
- Format of the WBS dictionary can vary based on project needs
Using Software to Assist in Project Scope Management
- Word-processing software: creating scope-related documents
- Spreadsheets or presentation software: developing charts, graphs, and matrixes related to scope management
- Mind-mapping software: developing a WBS
- Communication software: transmitting project scope management information
- Project management software: creating a WBS, basis for creating a Gantt chart
- Specialized software: assisting in project scope management
Chapter Summary
- Project scope management includes the processes required to ensure that the project addresses all the work required, and only the work required, to complete the project successfully
- Main processes: planning scope management, collecting requirements, defining scope, creating WBS, validating scope, controlling scope
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Description
This quiz covers planning and collecting requirements in project scope management, including determining how to manage project scope and defining project features and functions. It's based on IT Project Management by Dr. Waseem Bardesy.
