IT Project Management: Project Scope Management

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Questions and Answers

What is the main objective of planning scope management?

To define and document the project's scope and requirements

To create a scope statement for the project

To control changes to project scope throughout the life of the project

To determine how the project's scope and requirements will be managed (correct)

What is the primary purpose of collecting requirements?

To review the project charter and organizational process assets

To define and document the features and functions of the project's products (correct)

To control changes to project scope throughout the life of the project

To create a scope statement for the project

What is the outcome of defining scope?

The project charter is reviewed

A scope statement is created (correct)

Organizational process assets are updated

The WBS is created

Which process group is responsible for defining the project scope?

Planning Process Group Signup and view all the answers

What is the purpose of creating the WBS?

To subdividing the major project deliverables into smaller components Signup and view all the answers

What is the primary objective of the Direct and Manage Project Work process?

To carry out the project tasks Signup and view all the answers

What is the primary objective of validating scope?

To formalize acceptance of the project deliverables Signup and view all the answers

What is the main objective of controlling scope?

To control changes to project scope throughout the life of the project Signup and view all the answers

Which process involves identifying, analyzing, and responding to risks?

Plan Risk Management Signup and view all the answers

What is the primary objective of the Plan Communications process?

To plan the project communications Signup and view all the answers

Which Knowledge Area is concerned with planning, organizing, and controlling resources?

Project Resource Management Signup and view all the answers

What is the primary objective of the Develop Project Management Plan process?

To develop the project management plan Signup and view all the answers

Which process involves tracking, reviewing, and reporting project progress?

Monitor and Control Project Work Signup and view all the answers

What is the primary objective of the Plan Quality Management process?

To plan the project quality Signup and view all the answers

In the Initiating Process Group, which process is responsible for defining the project scope?

Plan Scope Signup and view all the answers

Which process involves formalizing the project completion?

Close Project or Phase Signup and view all the answers

What is the primary objective of the Plan Procurement Management process?

To plan the project procurement Signup and view all the answers

What is the primary focus of the Executing Process Group?

Executing the project Signup and view all the answers

Which process involves identifying and documenting stakeholders?

Identify Stakeholders Signup and view all the answers

In the Planning Process Group, which process involves estimating the resources needed for each activity?

Estimate Resources Signup and view all the answers

Which knowledge area involves identifying, analyzing, and responding to risks?

Project Risk Management Signup and view all the answers

What is the primary focus of the Monitoring and Controlling Process Group?

Monitoring and controlling the project Signup and view all the answers

In the Planning Process Group, which process involves creating a detailed project schedule?

Develop Schedule Signup and view all the answers

Which process involves obtaining and managing resources for the project?

Acquire Resources Signup and view all the answers

What is the purpose of a WBS dictionary?

To provide detailed information about each WBS item Signup and view all the answers

What is the primary focus of the Closing Process Group?

Closing the project Signup and view all the answers

In the Planning Process Group, which process involves identifying and analyzing risks?

Identify Risks Signup and view all the answers

What is an advantage of using a WBS?

It helps to break down the project into smaller, manageable tasks Signup and view all the answers

Which of the following is an approach to developing a WBS?

All of the above Signup and view all the answers

What is the purpose of using a mind map in creating a WBS?

To structure thoughts and ideas Signup and view all the answers

Which organization provides guidelines for preparing WBSs?

U.S. Department of Defense (DOD) Signup and view all the answers

What is a characteristic of a well-structured WBS?

It is broken down into smaller, manageable tasks Signup and view all the answers

What is a limitation of using a WBS?

Many WBS tasks are vague Signup and view all the answers

What is the purpose of using project management software to represent a WBS?

To visualize the project structure Signup and view all the answers

What is the primary objective of project scope management?

To ensure the project addresses all the work required, and only the work required Signup and view all the answers

Which type of software is useful in developing a Work Breakdown Structure (WBS)?

Mind-mapping software Signup and view all the answers

What is the purpose of using project management software in scope management?

To create a Work Breakdown Structure (WBS) Signup and view all the answers

What is the main benefit of using communication software in project scope management?

To transmit project scope management information Signup and view all the answers

What is the purpose of using spreadsheets or presentation software in scope management?

To develop charts, graphs, and matrixes Signup and view all the answers

What is the main advantage of using specialized software in project scope management?

To assist in project scope management Signup and view all the answers

Study Notes

Project Scope Management Processes

Planning scope management: determining how the project's scope and requirements will be managed
Collecting requirements: defining and documenting the features and functions of the products produced during the project as well as the processes used for creating them
Defining scope: reviewing the project charter, requirements documents, and organizational process assets to create a scope statement
Creating the WBS (Work Breakdown Structure): subdividing the major project deliverables into smaller, more manageable components
Validating scope: formalizing acceptance of the project deliverables
Controlling scope: controlling changes to project scope throughout the life of the project

Project Management Process Groups and Knowledge Areas

Initiating Process Group: develop project charter, develop project management plan
Planning Process Group: plan scope, collect requirements, define scope, create WBS, plan cost, estimate costs, determine budget, plan resource, plan schedule, plan quality, identify risks, plan risk, plan communications
Executing Process Group: direct and manage project work, acquire resources, manage team, manage quality, conduct procurements, manage communications
Monitoring and Controlling Process Group: monitor and control project work, perform integrated change control, control scope, validate scope, control schedule, control costs, control quality, control resources
Closing Process Group: close project or phase, formalize lessons learned

Creating the Work Breakdown Structure (WBS)

Approaches to developing WBS:
- Using guidelines (e.g. from the U.S. Department of Defense)
- Analogy approach (reviewing WBSs of similar projects)
- Top-down approach (starting with the largest items and breaking them down)
- Bottom-up approach (starting with specific tasks)
- Mind mapping approach (using branches radiating out from a core idea to structure thoughts and ideas)
Using project management software to represent WBS (e.g. Microsoft Project)

The WBS Dictionary

A document that describes detailed information about each WBS item
Format of the WBS dictionary can vary based on project needs

Using Software to Assist in Project Scope Management

Word-processing software: creating scope-related documents
Spreadsheets or presentation software: developing charts, graphs, and matrixes related to scope management
Mind-mapping software: developing a WBS
Communication software: transmitting project scope management information
Project management software: creating a WBS, basis for creating a Gantt chart
Specialized software: assisting in project scope management

Chapter Summary

Project scope management includes the processes required to ensure that the project addresses all the work required, and only the work required, to complete the project successfully
Main processes: planning scope management, collecting requirements, defining scope, creating WBS, validating scope, controlling scope

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Description

This quiz covers planning and collecting requirements in project scope management, including determining how to manage project scope and defining project features and functions. It's based on IT Project Management by Dr. Waseem Bardesy.