Podcast
Questions and Answers
What is a key reason for conducting interviews with top management regarding health and safety conditions?
What is a key reason for conducting interviews with top management regarding health and safety conditions?
- To develop annual financial reports
- To collect documented evidence of issues and conditions
- To understand how internal and external issues impact the organization’s strategic direction (correct)
- To ensure compliance with legal standards
Which listed document is NOT typically retained to demonstrate compliance regarding health and safety issues?
Which listed document is NOT typically retained to demonstrate compliance regarding health and safety issues?
- SWOT analysis
- Minutes of social events (correct)
- OH&S action plans
- Economic reports
What type of analysis would be most appropriate for assessing external issues impacting an organization?
What type of analysis would be most appropriate for assessing external issues impacting an organization?
- Profit and loss analysis
- SWOT analysis
- PESTLE analysis (correct)
- Product life cycle analysis
Which of the following is considered essential for identifying a comprehensive breadth of health and safety issues?
Which of the following is considered essential for identifying a comprehensive breadth of health and safety issues?
Why might an organization not maintain documented records of internal and external issues?
Why might an organization not maintain documented records of internal and external issues?
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Study Notes
Understanding the Organization and its Context
- Clause 4.1 of ISO 45001:2018 requires a high-level understanding of key issues that can affect OH&S positively and negatively within the organization.
- Internal and external issues can influence OH&S Management System, and must be identified to understand the operating environment.
Internal and External Issues
- Internal issues include:
- Organization's activities, products, services, strategic direction, and capabilities (people, knowledge, processes, systems)
- Health and safety conditions
- External issues include:
- Cultural, social, political, regulatory, financial, economic, natural, and competitive issues
- International, national, regional, or local issues
Documenting Internal & External Issues
- Use a Context & Interested Parties Matrix to document internal and external issues relevant to the organization's operational purpose and strategic direction.
- Describe the processes used to identify internal and external issues and reference objective evidence, including examples of these issues.
Examples of Organizational Issues
- Health and safety conditions capable of affecting or being affected by the organization
- External issues: cultural, social, political, regulatory, financial, economic, natural, and competitive issues
- Internal issues: organization's activities, products, services, strategic direction, and capabilities (people, knowledge, processes, systems)
Reviewing and Updating Issues
- Information can be obtained via interviews with relevant Top Management in relation to the organization's context and strategic direction.
- Collate evidence to provide assurance that the organization is regularly reviewing and updating its external and internal issues.
Helpful Documented Information
- Business plans and strategy reviews
- Competitor analysis
- Economic reports from business sectors or consultant's reports
- SWOT analysis for internal issues
- PESTLE analysis for external issues
- List of external and internal OH&S issues and conditions
- OH&S action plans and objectives
- Annual reports
- Minutes of meetings (Management review and, e.g. design review minutes)
- Process maps, tables, spreadsheets, mind mapping diagrams
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