Podcast
Questions and Answers
Which strategy should be employed for stakeholders who have high power but low interest?
Which strategy should be employed for stakeholders who have high power but low interest?
What is the best approach to manage stakeholders who have low power but high interest?
What is the best approach to manage stakeholders who have low power but high interest?
Why is it necessary to keep the stakeholder register and engagement plan confidential?
Why is it necessary to keep the stakeholder register and engagement plan confidential?
Which statement about stakeholder engagement is true?
Which statement about stakeholder engagement is true?
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What should be done with stakeholders who have low power and low interest?
What should be done with stakeholders who have low power and low interest?
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What is a potential consequence of budget planning in a project?
What is a potential consequence of budget planning in a project?
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Why is it important to estimate stakeholder characteristics during the planning phase?
Why is it important to estimate stakeholder characteristics during the planning phase?
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Which stakeholder is likely to have high power, interest, and support in Sophie’s project?
Which stakeholder is likely to have high power, interest, and support in Sophie’s project?
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How can stakeholder engagement plans be improved?
How can stakeholder engagement plans be improved?
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What classification of stakeholders reflects those with limited influence over the project?
What classification of stakeholders reflects those with limited influence over the project?
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Which statement about the stakeholder register is true?
Which statement about the stakeholder register is true?
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What type of support do stakeholders categorized as neutral provide?
What type of support do stakeholders categorized as neutral provide?
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Which stakeholder might have a high level of power but low likelihood of support for the project?
Which stakeholder might have a high level of power but low likelihood of support for the project?
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Study Notes
Introduction to Planning
- The planning phase follows the initiating phase, which establishes the project charter.
- Planning involves decisions concerning scope, schedule, budget, project team, quality, and risk.
- Decisions made in one area can impact others.
- Budget planning directly affects scope and schedule due to resource limitations.
Stakeholder Characteristics
- Stakeholders are originally identified in the project charter but more are discovered during planning.
- Stakeholder power measures their influence on the project, ranging from low to high.
- High-power stakeholders significantly impact projects or might even cancel them.
- Low-power stakeholders have limited influence.
- Stakeholder interest varies (low to high).
- High-interest stakeholders actively participate and need information.
- Low-interest stakeholders have limited engagement and less interest in details.
- Stakeholder support is categorized as high, neutral, or low.
- High support indicates stakeholders wanting project success; neutral signifies indifference; low support means opposition.
- Assessing stakeholder power, interest, and support is crucial during planning.
Stakeholder Register
- The stakeholder register lists all identified stakeholders.
- Key stakeholders identified in a case study include:
- Casey Sidor (CEO): high power, interest, and support.
- Arun Singh (project sponsor): high power, interest, and support.
- Project managers from other projects: high power, lower interest, likely neutral support.
- Jackson Woodhouse (VP of customer support): high power, interest, but potentially low support due to project disagreements.
- Project team: lower power, high interest, high support.
- Deco Production employees: low power, interest, likely neutral support.
Stakeholder Engagement Plan
- This plan details strategies for engaging with stakeholders.
- Empathy is used to understand stakeholder perspectives and needs.
- Sophie plans to communicate openly and focus on quality to engage with Casey.
- Addressing Jackson's past project issues, such as seeking his feedback and supporting his team, is crucial.
- Each stakeholder requires a unique approach.
Engagement Strategies based on Power and Interest
- High Power, High Interest: These stakeholders are highly influential and need close attention.
- High Power, Low Interest: Meet their requirements; active engagement isn't necessary.
- Low Power, High Interest: Provide information and communication.
- Low Power, Low Interest: Monitor these stakeholders; prevent them from gaining more influence.
Confidential Documents
- The stakeholder register and engagement plan are confidential documents.
- This sensitive information should remain within the project team or shared on a strict need-to-know basis.
Key Takeaways
- Stakeholder planning is essential in the project planning phase.
- Understanding stakeholder power, interest, and support is vital for project success.
- Tailor your engagement approach based on individual stakeholders.
- Maintain confidentiality of the stakeholder register and engagement plan.
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Description
This quiz covers the essential aspects of the planning phase in project management, following the initiating phase. It addresses the relationship between scope, schedule, budget, and stakeholder characteristics, including their power and interest in the project. Understanding these elements is crucial for successful project execution.
