Introduction to Information Management Systems
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Questions and Answers

What is the primary purpose of an Information Management System (IMS)?

  • To restrict data access
  • To save and collect data (correct)
  • To entertain users
  • To create social networking

    • Data and information are interchangeable terms with the same meaning.

    False

    Name one example of cloud services mentioned in the content.

    Google Cloud

    The executive information system (EIS) for a CEO may include special _______ that present financial data.

    <p>spreadsheets</p> Signup and view all the answers

    Which of the following is NOT a feature of an Information Management System?

    <p>Entering Social Media Accounts</p> Signup and view all the answers

    Information provides context to facts and facilitates decision-making.

    <p>True</p> Signup and view all the answers

    What does the 'Information Life Cycle' refer to?

    <p>The stages through which information passes from creation to disposal.</p> Signup and view all the answers

    Match the concept with its description:

    <p>Data = Unstructured information such as text and images Information = Processed and organized data that gives context Executive Information System = Specialized spreadsheet for high-level decision-making Cloud Storage = Saving data on internet-based storage services</p> Signup and view all the answers

    What is the primary function of information management systems (IMS)?

    <p>To automate data processing and display findings</p> Signup and view all the answers

    Organizations only create data manually.

    <p>False</p> Signup and view all the answers

    Name one type of information that can be used as a data source.

    <p>Social media or sales records</p> Signup and view all the answers

    Data sources can include social media, industrial __________, and corporate collateral.

    <p>internet of things (IoT)</p> Signup and view all the answers

    Match the following types of information management systems with their examples:

    <p>Transaction Processing Systems (TPS) = Payroll employee record Customer Relationship Management (CRM) = Sales order entry Content Management Systems (CMS) = User-generated content Enterprise Resource Planning (ERP) = Hotel reservation systems</p> Signup and view all the answers

    Which of the following is NOT a method of storing data?

    <p>In a warehouse</p> Signup and view all the answers

    What must organizations find ways to do with the data they collect?

    <p>Effectively store the data</p> Signup and view all the answers

    Data can only be stored in one type of system.

    <p>False</p> Signup and view all the answers

    Which of the following is an example of a Knowledge Management System (KMS)?

    <p>Customer support knowledge base</p> Signup and view all the answers

    A Decision Support System (DSS) can only benefit businesses in the transportation industry.

    <p>False</p> Signup and view all the answers

    What are two essential functions that an organization must ensure regarding data management?

    <p>Security and availability</p> Signup and view all the answers

    A system that analyzes route information to plan paths is known as a __________.

    <p>Decision Support System</p> Signup and view all the answers

    Which of the following is NOT a way to transform data?

    <p>Store</p> Signup and view all the answers

    An Office Automation System (OAS) can include communication tools such as email.

    <p>True</p> Signup and view all the answers

    Name one example of an organization that might use AI powered chatbots.

    <p>Customer support centers</p> Signup and view all the answers

    Match the following systems with their primary focus:

    <p>OAS = Office work efficiency and communication KMS = Knowledge storage and management DSS = Decision making and analysis Data Transformation = Modifying and cleansing data</p> Signup and view all the answers

    What is the primary purpose of capturing, storing, and transforming data?

    <p>To ensure users and applications have the data needed for business and tasks</p> Signup and view all the answers

    All data needs to be archived once it is no longer needed on a daily basis.

    <p>False</p> Signup and view all the answers

    What phase follows the archiving of data when it is certain that it is no longer needed?

    <p>Destroy data</p> Signup and view all the answers

    Organizations typically use slower and cheaper storage systems for archived data because data access requirements are _____ .

    <p>minimal</p> Signup and view all the answers

    Match the following phases of data management to their descriptions:

    <p>Capture data = Ensuring users have the needed data for tasks Archive data = Storage of infrequently accessed data for future use Destroy data = Deleting data that is no longer needed Transform data = Modifying data for analysis or reporting</p> Signup and view all the answers

    At what point is data typically archived?

    <p>When it is no longer needed daily</p> Signup and view all the answers

    Data collected by IoT devices should always be archived regardless of its condition.

    <p>False</p> Signup and view all the answers

    What can make it more difficult to work with current data?

    <p>Failure to delete old data in a timely manner</p> Signup and view all the answers

    Study Notes

    Introduction to Information Management

    • Information Management System (IMS) defines how organizations collect, save, and manage data, incorporating rules and protocols tailored to each establishment.
    • Examples of IMS include cloud services and cloud storage from providers such as AWS, Google Cloud, and Microsoft Azure.

    Features of an IMS

    • Collects information by measuring business data and converting it into actionable formats.
    • Stores information to preserve data securely.
    • Processes data through structured procedures, automating results for efficiency.
    • Distributes information to stakeholders effectively.
    • Provides access to information in various formats beneficial to stakeholders.

    Types of Information Management Systems

    • Transaction Processing Systems (TPS): Manage routine transactions, such as sales orders and payroll records.
    • Office Automation Systems (OAS): Support collaborative tasks through communication tools like email and document sharing.
    • Knowledge Management Systems (KMS): Facilitate the management and sharing of organizational knowledge, including help centers and AI chatbots.
    • Decision Support Systems (DSS): Aid decision-making across industries by analyzing data, such as traffic information via GPS.

    Information Life Cycle

    • Capture Data: Organizations continuously generate and collect data from diverse sources, including social media and sales records.
    • Store Data: Data storage methods include file storage, block storage, and networks, utilizing both on-premises and cloud solutions.
    • Manage Data: Involves ensuring data security, availability, and compliance, alongside efficient organization and classification of data.
    • Transform Data: Organizations cleanse, aggregate, and enrich data to enhance accessibility and comprehension tailored to business needs.
    • Use Data: Users view, modify, analyze, and share data to facilitate business operations and reporting.
    • Archive Data: Data no longer in daily use is archived for future reference or compliance, often stored in low-cost, slower systems.
    • Destroy Data: When data is confirmed as unnecessary and not subject to legal requirements, it can be safely deleted to minimize storage overhead and liability.

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    Description

    This quiz explores the fundamentals of Information Management Systems (IMS), detailing how organizations collect, store, and manage data efficiently. It covers various types of IMS, including Transaction Processing Systems and Office Automation Systems, along with their key features and applications in business environments.

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