Intro to Microsoft Excel

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Questions and Answers

Which Microsoft Office program is designed for performing calculations and data analysis in tables?

  • Microsoft Excel (correct)
  • Microsoft PowerPoint
  • Microsoft Word
  • Microsoft Access

What is the primary function of Microsoft Excel?

  • Creating presentations
  • Managing databases
  • Performing calculations and analyzing data (correct)
  • Writing documents

Which term describes an Excel file?

  • Workbook (correct)
  • Document
  • Database
  • Presentation

What is the file extension for Microsoft Excel files?

<p>.xlsx (B)</p>
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What is a key feature of Microsoft Excel?

<p>Supports various formulas (C)</p>
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Which of these is a characteristic of Microsoft Excel?

<p>Fast data analysis (D)</p>
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How does Microsoft Excel display data analysis results?

<p>In multiple customizable ways (A)</p>
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What is the first step to start Microsoft Excel?

<p>Click the Start button (D)</p>
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What is the next step after clicking the 'Start' button to open Excel?

<p>Select 'All Programs (A)</p>
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In Microsoft Excel, what is the main area for entering and manipulating data?

<p>Worksheet (A)</p>
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In Excel, what are the horizontal arrangements of cells known as?

<p>Rows (C)</p>
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In Excel, what are the vertical arrangements of cells known as?

<p>Columns (B)</p>
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In Excel, what is the term for the intersection of a row and a column?

<p>Cell (B)</p>
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How are cells identified in Excel?

<p>By a combination of letter and number (C)</p>
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Which tab do you use to change the sheet direction from right-to-left?

<p>Page Layout (A)</p>
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Where is the 'sheet from right to left' command located?

<p>In the 'Sheet Options' group (B)</p>
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What is the purpose of the small arrow in the lower left corner of a group?

<p>Provides additional options for the group (A)</p>
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How can you navigate between cells in Excel?

<p>Using the mouse or arrow keys (B)</p>
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What key can be used to move down between cells in a column?

<p>Enter (C)</p>
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How can you easily insert the current date in an Excel cell?

<p>Ctrl + ; (D)</p>
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How can you quickly insert the current time in an Excel cell?

<p>Shift + Ctrl + : (B)</p>
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How do you display the formula of an Excel cell rather than its result?

<p>It is displayed in the formula bar when you select the cell (B)</p>
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What symbol must you start with when entering a formula in Excel?

<p>= (C)</p>
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Which of the following is a valid formula in Excel?

<p>=A1+A2 (D)</p>
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Which function is used to add the values in a range of cells?

<p>SUM (C)</p>
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How do you select a single cell?

<p>Left-click on it (A)</p>
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What is the function key to edit a cell?

<p>F2 (B)</p>
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What is the shortcut to copy?

<p>ctri+c (C)</p>
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How to remove the data from a cell?

<p>delete key (A)</p>
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How to move a cell?

<p>both a and c (C)</p>
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What happens when you select 'Shift Cells Left' on the delete menu?

<p>The cells move towards the left (A)</p>
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How do you insert a row?

<p>insert on the home tab then insert row command (D)</p>
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How to do a automatic saving?

<p>there is setting for that (File _ options _save-check the box) (B)</p>
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What is the default setting for save Auto?

<p>Each 10 min (C)</p>
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Press the file option to.....

<p>open new file (A)</p>
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Press Ctri +.........to create a new excel file.

<p>N (B)</p>
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Pressing ctrl + o is for

<p>opening old/existent documents (C)</p>
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How to close excel by keyboard?

<p>Both A and B (D)</p>
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How to do auto fill the series of days (Sat, san.....)?

<p>By dragging (D)</p>
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What does number1 do in SUM(number1,number....)?

<p>The numbers to be added (D)</p>
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Flashcards

Microsoft Office Excel

A program performing calculations, information analysis, and data presentation in tables.

Excel Features

Entering data easily, analyzing data quickly, and presenting results in various ways.

How to Open Excel

Start > All Programs > Microsoft Office > Microsoft Office Excel

Title Bar

The top bar showing the file name and the program's icons for closing, resizing, and minimizing.

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Quick Access Toolbar

Contains frequently used commands (save, undo, redo).

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Tab Bar

Contains tabs that provide access to various command groups.

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Groups

A set of related commands for specific tasks.

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Commands

Executes a specific task upon clicking.

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Info Bar

Shows information about the current workbook, such as cell mode and states of Num Lock & Caps Lock.

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Worksheet Tab Bar

Allows navigating between worksheets and creating new ones.

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Scroll Bars

Allows scrolling the worksheet horizontally and vertically.

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Formula Bar

Displays data of the selected cell; a button to expand the formula bar.

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Function Insert Button

Inserts functions.

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Cell Name Square

Shows the name of the selected cell.

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Worksheet

Consists of columns (letters) and rows (numbers). The intersection forms cells.

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Columns

Vertical series denoted by letters.

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Rows

Horizontal series denoted by numbers.

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Cells

The intersection of a column and a row. Identified by its column letter and row number (e.g., A1).

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Adjust Sheet Direction

Layout > Sheet Options group > Sheet from Left to Right.

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Working with Cells

Select, copy, paste, and delete.

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Cell Data Types

Numeric, text, date/time, and equations.

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Quick Date/Time Entry

Ctrl+K inserts date, Shift+Ctrl+K inserts time.

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Equations

Start with (=) then the formula.

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How to Enter Formulas

Click in the cell, use the formula bar, and copy.

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Cell Selection

Single-click the cell, click and drag to select cells then copy.

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How to select a disconnected range

Click the first cell, hold Ctrl, and click other cells.

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Select Rows or Columns

Single click on letters or numbers, handles entire columns and rows.

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Select all the cells

Press Ctrl + A.

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Cell Navigation

Either by clicking in another sell or using the arrows keys.

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How to change a value in the cell directly

Double-click or press F2 and then update with keyboard.

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How to copy anything

Go to cell, click right, choose copy, and then choose paste.

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How to do deletion

Either pressing delete, or right click, or deleting a series of groups.

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Doing cell drags

Highlight, then mouse near edge, and drag to the destination

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Cell deletions

Can be done as per other processes as well.

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Inserting Data

Can use the dialog from the page tab, then click insert.

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Closing a workbook

Press ALT + F4 or CTRL + W or click the close button.

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