Podcast
Questions and Answers
What should be checked to ensure correct fare and distance on tickets issued by various operators?
What should be checked to ensure correct fare and distance on tickets issued by various operators?
- The distance of all fare dumps should be verified by the RBS. (correct)
- Every ticket should be issued manually to enhance accuracy.
- Only tickets exceeding a certain distance need to be checked.
- All fare dumps can be validated through the Ticket Sales Office.
Which document is essential for registering goods and parcel traffic manually?
Which document is essential for registering goods and parcel traffic manually?
- E-Demands
- Distance Tables
- Forwarding Notes (correct)
- Daily Cash Summary
What should be verified during the check of tickets concerning non-issued or special cancelled tickets?
What should be verified during the check of tickets concerning non-issued or special cancelled tickets?
- Only cancelled tickets need to be checked for accurate refunds.
- A record of e-ticket purchases is sufficient for verification.
- The distance table must be confirmed for each ticket type.
- E-refunds and tickets from specific reports must be included. (correct)
What is required to ensure accuracy in the weighing of inwards parcels and goods?
What is required to ensure accuracy in the weighing of inwards parcels and goods?
What is a critical document for managing outstanding parcels and goods effectively?
What is a critical document for managing outstanding parcels and goods effectively?
What is primarily checked by the Travelling Inspectors of Station Accounts?
What is primarily checked by the Travelling Inspectors of Station Accounts?
How frequently should larger stations be inspected?
How frequently should larger stations be inspected?
Which type of report may Travelling Inspectors generate related to online transactions?
Which type of report may Travelling Inspectors generate related to online transactions?
What must happen when discrepancies are found during inspections?
What must happen when discrepancies are found during inspections?
What is the role of Accounts Inspectors in relation to ticket sales?
What is the role of Accounts Inspectors in relation to ticket sales?
Which of the following checks is performed at the units until incorporated in the system?
Which of the following checks is performed at the units until incorporated in the system?
What is the minimum inspection interval for small stations?
What is the minimum inspection interval for small stations?
What should Inspectors pay particular attention to during their inspections of initial records?
What should Inspectors pay particular attention to during their inspections of initial records?
Which of the following is NOT a responsibility of the Inspectors during inspections?
Which of the following is NOT a responsibility of the Inspectors during inspections?
What must Inspectors provide to station staff when requested?
What must Inspectors provide to station staff when requested?
Under what circumstance can documents belonging to a station be removed from the premises?
Under what circumstance can documents belonging to a station be removed from the premises?
What should TIAs do before migrating to a computerized system?
What should TIAs do before migrating to a computerized system?
What is one aspect Inspectors must ensure regarding the initial records?
What is one aspect Inspectors must ensure regarding the initial records?
What type of report must be submitted after inspections?
What type of report must be submitted after inspections?
What should Inspectors do if station staff do not understand instructions?
What should Inspectors do if station staff do not understand instructions?
What is the intent of maintaining proper initial records?
What is the intent of maintaining proper initial records?
What is a TIA expected to do regarding potential earning opportunities?
What is a TIA expected to do regarding potential earning opportunities?
What is the purpose of inspections by Commercial and Accounts Inspectors?
What is the purpose of inspections by Commercial and Accounts Inspectors?
How often should the inspections of JTBS, YTSK, and other ticketing agencies be conducted?
How often should the inspections of JTBS, YTSK, and other ticketing agencies be conducted?
Who is responsible for ensuring free access to correspondence and records during inspections?
Who is responsible for ensuring free access to correspondence and records during inspections?
What should be kept confidential according to the inspection guidelines?
What should be kept confidential according to the inspection guidelines?
What is the duration for which TIAs are provided access to records, data, and reports?
What is the duration for which TIAs are provided access to records, data, and reports?
What is a key responsibility of the Inspectors of Station Accounts during intensive checks?
What is a key responsibility of the Inspectors of Station Accounts during intensive checks?
Which of the following should be inspected by the Accounts Department staff?
Which of the following should be inspected by the Accounts Department staff?
Which department's staff assists Travelling Inspectors during their checks?
Which department's staff assists Travelling Inspectors during their checks?
What is expected to be provided to TIAs for accessing records, reports, and data?
What is expected to be provided to TIAs for accessing records, reports, and data?
What is the primary responsibility of an Inspector when fraud is suspected?
What is the primary responsibility of an Inspector when fraud is suspected?
Which action is NOT allowed for the Inspector during a fraud investigation?
Which action is NOT allowed for the Inspector during a fraud investigation?
What is one of the main items Inspectors should check regarding cash at stations?
What is one of the main items Inspectors should check regarding cash at stations?
In the context of checking card tickets, what should Inspectors verify?
In the context of checking card tickets, what should Inspectors verify?
What is a key aspect of E-Payment verification that Inspectors are responsible for?
What is a key aspect of E-Payment verification that Inspectors are responsible for?
What should Inspectors do with regard to suspected parties during investigations?
What should Inspectors do with regard to suspected parties during investigations?
What is the relevance of the Indian Railway Financial Code in investigations?
What is the relevance of the Indian Railway Financial Code in investigations?
Which item is specifically checked in cases of UTS/PRS by Inspectors?
Which item is specifically checked in cases of UTS/PRS by Inspectors?
What role do departmental and executive officers play during fraud investigations?
What role do departmental and executive officers play during fraud investigations?
What should an Inspector do if they suspect fraud at a non-railhead location?
What should an Inspector do if they suspect fraud at a non-railhead location?
What is a key task when checking paper tickets prepared through a computer system?
What is a key task when checking paper tickets prepared through a computer system?
What must be carefully assessed regarding the system of re-weighment of parcels?
What must be carefully assessed regarding the system of re-weighment of parcels?
During the inspection of outstanding parcels, what document is vital for tracking unconnected consignments?
During the inspection of outstanding parcels, what document is vital for tracking unconnected consignments?
Which item is NOT part of the checks for non-issued or special cancelled tickets?
Which item is NOT part of the checks for non-issued or special cancelled tickets?
What is necessary for ensuring regularity in the preparation of Test Balance Sheets?
What is necessary for ensuring regularity in the preparation of Test Balance Sheets?
What interval is set for inspecting large stations?
What interval is set for inspecting large stations?
Which of the following is a responsibility of the Travelling Inspectors of Station Accounts?
Which of the following is a responsibility of the Travelling Inspectors of Station Accounts?
How often must inspection reports be communicated to the TAO if discrepancies are found?
How often must inspection reports be communicated to the TAO if discrepancies are found?
Which of the following should be inspected monthly by Accounts or Commercial Inspectors?
Which of the following should be inspected monthly by Accounts or Commercial Inspectors?
What is the purpose of check reports generated by Travelling Inspectors?
What is the purpose of check reports generated by Travelling Inspectors?
What should be done with short supply certificates for granting Train Load Classes?
What should be done with short supply certificates for granting Train Load Classes?
Which of these systems may Travelling Inspectors access for checking online transactions?
Which of these systems may Travelling Inspectors access for checking online transactions?
What is required for effective inspections conducted by Inspectors of Station Accounts?
What is required for effective inspections conducted by Inspectors of Station Accounts?
During which time frame should intensive checks of ticket collections at stations occur?
During which time frame should intensive checks of ticket collections at stations occur?
Which of the following best describes the role of Station Masters during inspections?
Which of the following best describes the role of Station Masters during inspections?
What type of support might TIAs need during their investigative processes?
What type of support might TIAs need during their investigative processes?
What is essential for the effectiveness of inspections at ticketing agencies?
What is essential for the effectiveness of inspections at ticketing agencies?
Which responsibility falls under the Travelling Inspectors during their checks?
Which responsibility falls under the Travelling Inspectors during their checks?
What must inspecting staff request access to during investigations?
What must inspecting staff request access to during investigations?
How should Inspectors evaluate ticketing compliance at out agencies?
How should Inspectors evaluate ticketing compliance at out agencies?
What is a key factor in the accessibility of records during inspections?
What is a key factor in the accessibility of records during inspections?
What is the primary purpose of the inspections conducted by inspectors at stations and similar locations?
What is the primary purpose of the inspections conducted by inspectors at stations and similar locations?
Which of the following practices is NOT allowed when handling initial records at the stations?
Which of the following practices is NOT allowed when handling initial records at the stations?
How should inspectors react if the station staff do not comprehend the instructions provided?
How should inspectors react if the station staff do not comprehend the instructions provided?
What is one essential step TIAs must take before transitioning to a computerized record system?
What is one essential step TIAs must take before transitioning to a computerized record system?
Which aspect of record-keeping is emphasized to be regularly updated for TIAs?
Which aspect of record-keeping is emphasized to be regularly updated for TIAs?
What must inspectors ensure is maintained at all stations and freight terminals?
What must inspectors ensure is maintained at all stations and freight terminals?
Under what condition should initial records and documents be handled?
Under what condition should initial records and documents be handled?
Which type of corrections is inspectors particularly concerned about during their reviews?
Which type of corrections is inspectors particularly concerned about during their reviews?
What must be done with respect to the statistics maintained by TIAs?
What must be done with respect to the statistics maintained by TIAs?
During inspections, inspectors must look for which of the following?
During inspections, inspectors must look for which of the following?
What should Inspectors avoid during the investigation of a suspected fraud?
What should Inspectors avoid during the investigation of a suspected fraud?
Which of the following actions is required of Inspectors when a fraud is suspected?
Which of the following actions is required of Inspectors when a fraud is suspected?
What is the first step Inspectors should take upon arrival of cash and instruments at a station?
What is the first step Inspectors should take upon arrival of cash and instruments at a station?
In the instance of E-Payment verification, what must Inspectors ensure?
In the instance of E-Payment verification, what must Inspectors ensure?
Which of the following checks is NOT part of the Auditor's responsibilities when dealing with card tickets?
Which of the following checks is NOT part of the Auditor's responsibilities when dealing with card tickets?
What role do departmental and executive officers play during investigations of suspected fraud?
What role do departmental and executive officers play during investigations of suspected fraud?
What should Inspectors do with suspected parties during investigations?
What should Inspectors do with suspected parties during investigations?
Which record should Inspectors specifically cross-verify concerning UTS/PRS operations?
Which record should Inspectors specifically cross-verify concerning UTS/PRS operations?
What is one of the main responsibilities of Inspectors concerning cash custody at stations?
What is one of the main responsibilities of Inspectors concerning cash custody at stations?
Which guideline must Inspectors keep in mind while handling fraud and loss cases?
Which guideline must Inspectors keep in mind while handling fraud and loss cases?
Flashcards
Traveling Inspectors of Station Accounts Role
Traveling Inspectors of Station Accounts Role
Traveling Inspectors of Station Accounts are responsible for checking that the accounting records at railway stations are accurate and consistent with the information submitted to the Accounts Office.
Traveling Inspectors and Online Systems
Traveling Inspectors and Online Systems
Traveling Inspectors of Station Accounts have access to online transaction systems such as PRS, FOIS, UTS and PMS terminals to check for discrepancies and generate exception reports.
Traveling Inspectors and Reporting
Traveling Inspectors and Reporting
Traveling Inspectors have access to specific report generation tools like those for missing roll continuity, short remittances, delayed remittances, and master tables.
Traveling Inspectors - Limited Access
Traveling Inspectors - Limited Access
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Station Inspection Frequency
Station Inspection Frequency
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Inspection Discrepancies and Reporting
Inspection Discrepancies and Reporting
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Inspection Frequency for Outlets
Inspection Frequency for Outlets
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Stock Position Check
Stock Position Check
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Fare Distance Check
Fare Distance Check
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Non-Issued Ticket Check
Non-Issued Ticket Check
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Mismatch Ticket Rectification
Mismatch Ticket Rectification
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Distance Verification
Distance Verification
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Alternate Month Inspections
Alternate Month Inspections
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Inspections of Booking Agents
Inspections of Booking Agents
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Inspections of Ticketing Agencies
Inspections of Ticketing Agencies
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Confidential Inspection Schedule
Confidential Inspection Schedule
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Intensive Ticket Collection Checks
Intensive Ticket Collection Checks
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Supervisors for Intensive Checks
Supervisors for Intensive Checks
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Access for Investigations
Access for Investigations
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Access to Electronic Records
Access to Electronic Records
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Web-based Reports
Web-based Reports
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Initial Record Check
Initial Record Check
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Inspector Knowledge Updates
Inspector Knowledge Updates
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Station Performance Evaluation
Station Performance Evaluation
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Revenue Opportunities Assessment
Revenue Opportunities Assessment
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Computerized System Checks
Computerized System Checks
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Inspector Instruction for Station Staff
Inspector Instruction for Station Staff
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Clarifying Instructions during Station Visits
Clarifying Instructions during Station Visits
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Initial Records Removal Policy
Initial Records Removal Policy
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Record Check at Stations
Record Check at Stations
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Exceptions to Record Removal
Exceptions to Record Removal
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Investigating Fraud
Investigating Fraud
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Leaving the Scene
Leaving the Scene
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Securing the Scene
Securing the Scene
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Indian Railway Financial Code
Indian Railway Financial Code
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Inspecting Records
Inspecting Records
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Verifying Cash and Instruments
Verifying Cash and Instruments
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Verifying E-Payment
Verifying E-Payment
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Checking Card Tickets
Checking Card Tickets
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Checking UTS/PRS Tickets
Checking UTS/PRS Tickets
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Analyzing Records
Analyzing Records
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What do TISAs do?
What do TISAs do?
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What online systems do TISAs use?
What online systems do TISAs use?
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How often are stations inspected?
How often are stations inspected?
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What happens when TISAs find discrepancies?
What happens when TISAs find discrepancies?
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What about the inspection of other ticket offices?
What about the inspection of other ticket offices?
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How do inspectors check ticket stock?
How do inspectors check ticket stock?
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What do inspectors check for on tickets?
What do inspectors check for on tickets?
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Record Keeping Accuracy
Record Keeping Accuracy
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Inspector's Role in Staff Training
Inspector's Role in Staff Training
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Clarifying Instructions During Inspections
Clarifying Instructions During Inspections
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Record Check at the Station
Record Check at the Station
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Revenue Opportunity Assessment
Revenue Opportunity Assessment
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Analyzing Records for Discrepancies
Analyzing Records for Discrepancies
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What is the role of a Traveling Inspector of Station Accounts?
What is the role of a Traveling Inspector of Station Accounts?
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What do TISAs check upon arriving at a station?
What do TISAs check upon arriving at a station?
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How do TISAs verify electronic freight payments?
How do TISAs verify electronic freight payments?
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What do TISAs inspect in relation to card tickets?
What do TISAs inspect in relation to card tickets?
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How do TISAs verify UTS/PRS tickets?
How do TISAs verify UTS/PRS tickets?
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What role do TISAs play in fraud prevention?
What role do TISAs play in fraud prevention?
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What are the steps to be taken by a TISA if fraud is suspected?
What are the steps to be taken by a TISA if fraud is suspected?
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What actions are prohibited for TISAs in case of fraud?
What actions are prohibited for TISAs in case of fraud?
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Who else does a TISA involve in a fraud investigation?
Who else does a TISA involve in a fraud investigation?
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Where do TISAs find guidelines for handling cases of fraud?
Where do TISAs find guidelines for handling cases of fraud?
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Study Notes
Inspection of Station Accounts
- Station accounts are checked and counted by the Accounts Office.
- Travelling Inspectors check the initial records of accounts maintained at stations.
- The Travelling Inspectors verify returns submitted to the Accounts Office.
- Travelling Inspectors or a designated cell in the Traffic Accounts Office may inspect online transactions.
- Example systems include PRS, FOIS, UTS, and PMS Terminals.
- Inspectors are responsible for the verification that returns submitted from individual stations to the Accounts Office are correctly prepared and agree with the initial records maintained at the stations.
- The type of records being checked could include initial records, data, reports, statements, etc. available in systems such as UTS, PRS, FOIS, and TMS/PMS.
Inspection Frequency
- Stations are inspected at intervals not exceeding four months for large stations and six months for smaller stations.
- Account Officers determine inspection intervals.
- Outcome of discrepancies is reported to the TA Office within a specified time frame.
- Programme of inspections is set so intervals do not exceed 4 months for large stations and 6 months for smaller stations.
Office of YTSK, JTBS, etc. Inspections
- Each office of YTSK, JTBS, PRS, etc., is inspected monthly.
- Accounts or Commercial Inspectors ensure the correct accounting of tickets sold and cash collected.
- Inspectors ensure operators are meeting remittance and account submission schedules.
- Similar procedures are implemented for City Booking Agents and other authorized ticketing agents.
- Inspectors are required to maintain confidentiality on inspection scheduling.
Intensive Check of Ticket Collection
- Inspectors periodically check ticket collection for all passengers arriving or departing.
- Collection supervision covers a 24-hour period.
- Intensive check over collection of tickets should be conducted periodically at stations.
- Collection of tickets from all passengers arriving at or entraining at the stations during a 24-hour period should be supervised by Inspectors of Station Accounts
Facilities for Investigations
- Station Masters provide access to all records, books, and documents for inspectors.
- Inspectors have access to tickets in stock, outstanding parcels, goods, cash on hand, etc.
- Access to relevant records in UTS/PRS/FOIS/TMS/PMS is provided with a unique ID & password.
- Web report facilities with multiple tabs are available.
Inspection of Initial Records
- Inspectors ensure initial records are accurately maintained without erasures or unsigned corrections.
- Records/documents are maintained up-to-date and accurate for potential court evidence.
- Inspectors review policies and procedures, maintain statistics of stations, and identify opportunities for improvement.
Instructions to Station Staff
- Inspectors provide guidance on preparing accounts and maintaining records.
- They clarify any instructions that may not be understood.
- Initial records and documents must not be removed from the station, except in rare circumstances (e.g., fraud).
Duties of Inspectors in Frauds
- If fraud is suspected, inspectors immediately report to the Account Officer.
- Investigators should follow procedures for handling sensitive situations, avoiding undue excitement or exaggeration.
- The safety of books/equipments/cash related to the fraud should be ensured.
Main Items to be Checked
- Cash and instruments need immediate verification upon arrival at the station and safekeeping arrangements.
- E-Payment verification needs to be done and verification of payment of freight and other charges through E-payment advice slips.
- Ticket data, fares, and other information are checked in case of card tickets.
- Stock position, requirements, and over/under stock checks are crucial in UTS/PRS systems.
- Paper tickets (blank, EFT, luggage, parcels) and Manual/system records are verified.
- Items such as guard's signature, outstanding parcels, goods, correspondence are inspected
Other Important Checks
- Outstanding invoices and their disposal, excess fare books, and witness collection counts.
- Wagon load consignment inventories are confirmed, whether all consignments on hand are represented by undelivered items.
- Delivery books, gate passes, tally books, vehicle registers, and continuity documents need checking.
- Test balance sheet preparation for all non-railway locations (JTBS, YTSK, etc.) is required.
- Unaccounted invoices, bills for various traffic, etc. are verified and disposed of properly.
- Proper handling of balance sheets and their merging with station balance sheets.
- Handling bills for all types of traffic.
- Unaccounted for invoices and their proper disposal are checked.
- Checking of the list of outstanding balance sheets.
Reserve Force of Inspectors
- Maintaining surprise checks and investigations of fraud/irregularities.
- Collaborating with other departments.
- Assisting with goods and parcel verification.
- Identifying irregularities in ticket sales, etc., and suggesting solutions.
- Relief efforts as required.
- Checking ticketless travel, mela accounting, and other relevant audits.
- Test-checking of inspector's works and works of any inspector coming under scrutiny and accounts of different stations are tested.
- Special checks of worked lines, Private Freight Terminals, sidings, etc.
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Description
This quiz covers the inspection procedures of station accounts within transport systems. It includes aspects such as the roles of Travelling Inspectors, the frequency of inspections for different station sizes, and procedures for verifying financial transactions. Understanding these protocols is crucial for ensuring accurate financial reporting and compliance.
