Information Management Basics

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Questions and Answers

What is the role of the Joint Operations Centre Cyprus (JOCC) in the event of a live incident?

It carries out all military operations in the Sovereign Base Areas.

It is activated and may receive support from other operations centres. (correct)

It is responsible for informing the public about the incident.

It coordinates with the local civilian authorities only.

Who holds the overall military deployment responsibility for the Sovereign Base Areas?

The Administrator of the SBA.

The J3 operations team. (correct)

The Cyprus Police.

The Unified Control Room.

What should the UCR Duty Inspector do upon receiving significant information regarding an incident?

Wait for instructions from senior officers before acting.

Contact the media for public release of information.

Immediately inform the SBAA Duty Officer and military authorities. (correct)

Compile the incident report regardless of its completeness.

What kind of communications should be referred to senior officers before proceeding?

Sensitive non-urgent issues. Signup and view all the answers

Which of the following is NOT a described duty of the SBA Police regarding incident reports?

Delaying reporting until all details are available. Signup and view all the answers

Where is the Western Operations Centre (WOC) located?

In the Ground Operations Complex at RAF Akrotiri. Signup and view all the answers

What type of report must be confirmed later after the initial report to the UCR Duty Inspector?

Rudimentary reports. Signup and view all the answers

In case of incidents, who is primarily responsible for the passage of operational information?

The J3 Ops Duty Officer during out of hours. Signup and view all the answers

What is the primary purpose of the Order mentioned in the introduction?

To provide guidance on the passage of significant information to key officers. Signup and view all the answers

Which of the following is NOT included in the table of document details?

Document Storage Location Signup and view all the answers

Which organization is responsible for passing information as outlined in the Order?

Sovereign Base Areas Police Signup and view all the answers

What kind of incidents does the Order specifically deal with?

Significant incidents or information Signup and view all the answers

In reference to the document details, what role does 'Quality Assured by' serve?

It shows who verified the document's accuracy. Signup and view all the answers

Which department or group is likely to be involved in the passage of information according to the Order?

Sovereign Base Areas Police Signup and view all the answers

What is meant by 'Protection Marking' in the context of the document?

The level of confidentiality assigned to the document. Signup and view all the answers

What does the table of contents indicate about the 'Responsibility of SBA Police for Passage of Information'?

It outlines their procedures for fault reporting. Signup and view all the answers

According to the document structure, which section is likely to cover the interaction with external agencies?

Communications Signup and view all the answers

What is one of the roles of the 'Approved by' section in the document details?

To indicate the person who granted official approval. Signup and view all the answers

What is the role of the J3 Ops Duty Officer when out of hours?

To serve as the focal point for operational information. Signup and view all the answers

Which centre can support the Joint Operations Centre Cyprus (JOCC) during a live incident?

Western Operations Centre (WOC) Signup and view all the answers

In case of receiving significant information, what should the UCR Duty Inspector immediately ensure?

Inform the SBAA Duty Officer without delay. Signup and view all the answers

What type of information is mentioned as requiring immediate communication to Cyprus Police?

Routine and urgent matters. Signup and view all the answers

What is expected of the reports compiled by the UCR Duty Inspector and supervisory officers?

Reports should be made without delay and confirmed later. Signup and view all the answers

Which of the following scenarios would NOT be considered significant based on the responsibilities outlined?

A minor traffic accident within the SBAs. Signup and view all the answers

Which method of transmission is NOT mentioned for sending confirmation reports of incidents?

Digital messenger applications Signup and view all the answers

What action is instructed for sensitive non-urgent issues communicated to Cyprus Police?

To refer these issues to senior officers first. Signup and view all the answers

What is the main purpose of the guidance provided in the Order?

To regulate the passage of information regarding significant incidents Signup and view all the answers

Which of the following entities is specifically mentioned as a recipient of information according to the guidance?

Senior SBA Police officers Signup and view all the answers

What is implied by the phrase 'linked to other' in the document details?

Relations with other operational guidelines not specified Signup and view all the answers

What role does the 'Implementation Date' serve in the document structure?

Marks the official start of the document's guidelines Signup and view all the answers

What might be the significance of the 'To be Reviewed Date' in the document?

It sets a date for assessing the effectiveness of the guidance Signup and view all the answers

Based on the structure of document details, what can be inferred about the 'Ownership' section?

Defines who is accountable for implementing its provisions Signup and view all the answers

Which aspect of the document indicates the quality control measures in place?

Quality Assured by Signup and view all the answers

What does the term 'Significant Matters' likely refer to in the context of the document?

Crucial incidents that demand immediate police response Signup and view all the answers

In what manner does the 'Relevant Legislation' section contribute to the document?

It aligns the document's content with current laws Signup and view all the answers

Which section is most likely to outline the responsibilities outlined in the document?

Areas of Responsibility Signup and view all the answers

Study Notes

Areas of Responsibility

J3 is accountable for military deployments in the Sovereign Base Areas (SBAs) and advises on significant military and non-military events impacting the SBAA.
The Joint Operations Centre Cyprus (JOCC) activates during live incidents and may get support from the Western Operations Centre (WOC) at RAF Akrotiri or the Dhekelia Operations Centre (DOC) at HQ Dhekelia Garrison.

Communications

Unified Control Room (UCR) at M1 and police control rooms maintain a list of all SBA Police Officers and important contact numbers for Administration and Operations.

Joint Operations Centre Cyprus (JOCC)

J3 Ops serves as the key point for operational information dissemination during business hours; the Duty Officer covers after hours.
Upon incident notification, the UCR Duty Inspector must alert the SBAA Duty Officer, relevant military authorities, and Media Ops as necessary.

Responsibility of SBA Police for Passage of Information

Significant information or incident reports must be instantly communicated by the UCR Duty Inspector.
Initial reports may be basic but need confirmation with detailed follow-ups without delay, regardless of senior officer instructions.

Communications with Cyprus Police

Routine and urgent matters should be sent to Cyprus Police immediately.
Sensitive non-urgent issues must initially be reviewed by senior officers before communication.

Definition of Significant Matters

A comprehensive definition of "significant" reports or incidents is not available, but it does include a variety of unspecified factors.

General

All incidents require a confirmation report that can be sent via fax or email as directed by a Senior Officer on call (Divisional Commander or Superintendent).

Document Details

Includes reference numbers, ownership, authorship, approval details, review dates, protective markings, and links to relevant legislation and standing orders, though specific entries are not provided in the content.

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Description

This quiz focuses on the fundamental concepts of information management, including the organization and handling of documents within departments. Test your understanding of key terms and practices used in managing information efficiently.