Podcast
Questions and Answers
When designing displays, which of the following highlighting methods can be used to emphasize the logical organization of information?
When designing displays, which of the following highlighting methods can be used to emphasize the logical organization of information?
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Which of the following is NOT a benefit of using color in displays?
Which of the following is NOT a benefit of using color in displays?
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What is the primary benefit of using 'offsetting the position' as a highlighting method?
What is the primary benefit of using 'offsetting the position' as a highlighting method?
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Which of the following highlighting methods is most likely to affect the display's readability on different devices?
Which of the following highlighting methods is most likely to affect the display's readability on different devices?
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Why is it generally recommended to use double spacing when displaying text?
Why is it generally recommended to use double spacing when displaying text?
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What is the main reason for using left justification for text displays?
What is the main reason for using left justification for text displays?
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Which of the following is NOT a recommended practice for displaying text?
Which of the following is NOT a recommended practice for displaying text?
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Which of these is NOT a reason to avoid hyphenation between lines of text in a display?
Which of these is NOT a reason to avoid hyphenation between lines of text in a display?
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What is the key difference between a form and a report?
What is the key difference between a form and a report?
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In the context of system development, where does form and report design typically fit in?
In the context of system development, where does form and report design typically fit in?
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What is the main characteristic that differentiates an instance of a form from a report?
What is the main characteristic that differentiates an instance of a form from a report?
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Which of these elements is typically NOT considered in the design of forms and reports?
Which of these elements is typically NOT considered in the design of forms and reports?
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What is the primary purpose of using colors in forms and reports?
What is the primary purpose of using colors in forms and reports?
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Which of the following is NOT a factor that influences the usability of forms and reports?
Which of the following is NOT a factor that influences the usability of forms and reports?
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Which of the following is considered a best practice for designing forms for Internet-based electronic commerce systems?
Which of the following is considered a best practice for designing forms for Internet-based electronic commerce systems?
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What is the main consideration when designing reports for Internet-based systems?
What is the main consideration when designing reports for Internet-based systems?
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Which of the following is NOT considered a usability success factor listed in the content?
Which of the following is NOT considered a usability success factor listed in the content?
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What is the main reason for the quick feedback from a website, according to the content?
What is the main reason for the quick feedback from a website, according to the content?
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Which of the following is NOT considered a characteristic for usability considerations mentioned in the text?
Which of the following is NOT considered a characteristic for usability considerations mentioned in the text?
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Which of the following is NOT a measure of usability discussed in the content?
Which of the following is NOT a measure of usability discussed in the content?
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What does the term "lightweight graphics" refer to, as used in the context of the content provided?
What does the term "lightweight graphics" refer to, as used in the context of the content provided?
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Which of the following is NOT a guideline established by Pine Valley Furniture for their webstore?
Which of the following is NOT a guideline established by Pine Valley Furniture for their webstore?
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What does the content suggest as a potential solution to the problem of poorly designed websites?
What does the content suggest as a potential solution to the problem of poorly designed websites?
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Regarding forms on the Pine Valley Furniture webstore, which of the following is TRUE based on the content?
Regarding forms on the Pine Valley Furniture webstore, which of the following is TRUE based on the content?
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Which of the following is NOT a general guideline for formatting forms and reports?
Which of the following is NOT a general guideline for formatting forms and reports?
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What is a major deliverable of the design phase of software development?
What is a major deliverable of the design phase of software development?
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Which of the following is a good practice for highlighting information on forms and reports?
Which of the following is a good practice for highlighting information on forms and reports?
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What is the purpose of including a 'narrative overview' section in design specifications?
What is the purpose of including a 'narrative overview' section in design specifications?
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Which of these is NOT a section of design specifications?
Which of these is NOT a section of design specifications?
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What is a good reason for drawing attention to unusual data values on forms and reports?
What is a good reason for drawing attention to unusual data values on forms and reports?
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Which of the following is a benefit of using a wireframe to design a data input screen?
Which of the following is a benefit of using a wireframe to design a data input screen?
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What is the primary purpose of the 'Testing and usability assessment' section of design specifications?
What is the primary purpose of the 'Testing and usability assessment' section of design specifications?
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What is one advantage of using a stylesheet-based approach in web design?
What is one advantage of using a stylesheet-based approach in web design?
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Which statement correctly describes the design of forms and reports?
Which statement correctly describes the design of forms and reports?
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What should be considered to assess the usability of forms and reports?
What should be considered to assess the usability of forms and reports?
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How does proper formatting of text, tables, and lists enhance information usability?
How does proper formatting of text, tables, and lists enhance information usability?
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When should color be used in forms and reports to improve usability?
When should color be used in forms and reports to improve usability?
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What are the three characteristics of usability?
What are the three characteristics of usability?
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Which of the following are benefits of using graphs over tables?
Which of the following are benefits of using graphs over tables?
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What is the main difference between laser/inkjet printers and high-speed impact printers for reports?
What is the main difference between laser/inkjet printers and high-speed impact printers for reports?
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Which of the following is NOT a benefit of using tables over graphs?
Which of the following is NOT a benefit of using tables over graphs?
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How can a coding sheet, like the one in Figure 10-2, be useful for high-speed impact printers?
How can a coding sheet, like the one in Figure 10-2, be useful for high-speed impact printers?
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When would a graph be a better choice than a table?
When would a graph be a better choice than a table?
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Why is it important to consider the usability of a report?
Why is it important to consider the usability of a report?
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What is the main purpose of designing tables and lists carefully?
What is the main purpose of designing tables and lists carefully?
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Flashcards
Designing Forms and Reports
Designing Forms and Reports
The process of creating structured documents for data entry and presentation.
Form
Form
A business document with predefined data and spaces for additional input.
Report
Report
A business document that presents only predefined data without user input.
Usability
Usability
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Formatting Guidelines
Formatting Guidelines
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Color in Design
Color in Design
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Systems Development Life Cycle
Systems Development Life Cycle
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Internet-based Forms Design
Internet-based Forms Design
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Highlighting Methods
Highlighting Methods
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Color Benefits
Color Benefits
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Color Problems
Color Problems
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Text Display Case
Text Display Case
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Spacing in Text
Spacing in Text
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Text Justification
Text Justification
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Hyphenation Rule
Hyphenation Rule
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Use of Abbreviations
Use of Abbreviations
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Design Specifications
Design Specifications
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Sections of Design Specifications
Sections of Design Specifications
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Narrative Overview
Narrative Overview
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Sample Design
Sample Design
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Testing and Usability Assessment
Testing and Usability Assessment
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Error Notification
Error Notification
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Highlighting Information
Highlighting Information
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Usability Success Factors
Usability Success Factors
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Consistency
Consistency
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Organization
Organization
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Learnability
Learnability
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Efficiency
Efficiency
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Error Rate
Error Rate
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Satisfaction and Aesthetics
Satisfaction and Aesthetics
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Lightweight Graphics
Lightweight Graphics
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Tables vs. Graphs
Tables vs. Graphs
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Graph Functions
Graph Functions
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Bar Graph
Bar Graph
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Line Graph
Line Graph
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Paper vs. Electronic Reports
Paper vs. Electronic Reports
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Usability Characteristics
Usability Characteristics
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Speed in Usability
Speed in Usability
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Accuracy in Usability
Accuracy in Usability
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Specific Field Requirements
Specific Field Requirements
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Stylesheet-Based HTML
Stylesheet-Based HTML
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Designing Usability
Designing Usability
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Formatting Text Effectively
Formatting Text Effectively
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Guidelines for E-Commerce Forms
Guidelines for E-Commerce Forms
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Study Notes
Modern Systems Analysis and Design - Chapter 10
- Chapter 10 focuses on designing forms and reports.
- Learning Objectives:
- Explain the process of designing forms and reports and deliverables for their creation.
- Apply formatting guidelines for forms and reports.
- Use color effectively to improve information usability.
- Format text, tables, and lists effectively.
- Assess usability and explain how user, task, technology, and environmental factors affect forms and report usability.
- Discuss guidelines for form and report design in Internet-based electronic commerce systems.
Designing Forms and Reports
- The logical design phase of the systems development life cycle is highlighted in designing forms and reports.
- The process involves planning, analysis, design, implementation, and maintenance.
- Forms: business documents with predefined data and areas for additional input.
- A single form instance typically relates to one database record.
- Reports: business documents containing only predefined data, primarily for data viewing.
- Reports usually contain data from multiple unrelated records or transactions.
Common Types of Reports
- Scheduled reports: prepared at pre-set intervals for routine information.
- Key-indicator reports: present critical information summaries regularly.
- Exception reports: highlight deviations from standard operating ranges.
- Drill-down reports: provide details behind key-indicator or exception results.
- Ad-hoc reports: created in response to unplanned requests for specific information.
The Process of Designing Forms and Reports
- User-focused activity following a prototyping approach.
- Initial steps involve understanding user and task objectives through requirement determination.
- Wireframing is used to design placement of information elements on the screen.
Requirements Determination
- Identify the users of the form/report.
- Define the form/report's purpose.
- Specify when the report is needed/used.
- Indicate where the form/report will be delivered and used.
- Determine the number of users needing access.
Prototyping
- Initial prototypes created based on requirements.
- Users review prototypes, and changes are requested/accepted.
- The construction-evaluation-refinement cycle is repeated until acceptance.
Form and Report Design Tools
- Coding sheets are traditional tools for text-based forms and reports (mainframe).
- Visual Basic and other development tools support GUI form and report creation.
Deliverables and Outcomes
- Major deliverables are design specifications, used as input for system implementation.
- Components of specifications include:
- Narrative overview: describes users, tasks, systems, and environmental factors.
- Sample design: image of the form (coding sheet or form building tool).
- Testing/usability assessment (measures of consistency, sufficiency, accuracy).
Formatting Forms and Reports
- Guidelines for formatting forms and reports:
- Meaningful titles: should be clear, specific, version-specific, and include a current date.
- Meaningful information: only needed information should be included.
- Balanced layout: proper spacing, margins, clear labels.
- Easy navigation: instructions on moving forward/backward and current location.
Highlighting Information
- Methods to highlight information:
- Blinking and audible tones.
- Color differences.
- Intensity differences.
- Size differences.
- Font differences.
- Reverse video.
- Boxing.
- Underlining.
- All capital letters.
- Offset position of nonstandard information.
Color vs. No Color
- Color benefits:
- Pleasant visual experience.
- Emphasizing certain information.
- Easier to distinguish data in complex displays.
- Highlight warnings/important information.
- Color challenges:
- Poor color pairings can be difficult for some to read.
- Differences in display resolution and color fidelity can degrade quality.
- Color can be problematic during printing/converting data.
Displaying Text
- Formatting guidelines for text:
- Mixed capitalization, conventional punctuation.
- Double spacing (or enough blank lines) between paragraphs.
- Left-justify text (ragged right).
- Don't hyphenate words between lines in the text.
- Use abbreviations only if widely understood and shorter than the full explanation.
Designing Tables and Lists
- Label all columns and rows with clear labels.
- Separate labels from other information with highlighting.
- Redisplay labels when data extends beyond a single screen.
- Format columns and rows:
- Sort data in a meaningful order.
- Space between rows.
- White space on printed reports for notes.
- Uniform typeface (exceptions allowed for emphasis).
- Uniform typeface family within and between displays/reports.
- Avoid fancy fonts.
- Numeric data: right-justified; columns aligned by decimal points.
- Textual data: left-justified; short line lengths (30-40 characters).
- Alphanumeric data: break into smaller groups.
Electronic Commerce Applications
- Guidelines for rapid deployment of Internet web sites:
- Design reasonably usable sites without UI experience.
- Train more people in good web design practices.
Designing Forms and Reports at Pine Valley Furniture
- Guidelines:
- Use lightweight graphics.
- Establish forms and data integrity rules.
- Use stylesheet-based HTML.
Lightweight Graphics
- Use small, simple images, which load quickly.
- Image downloads enhance quicker feedback/site retention.
Forms and Data Integrity Rules
- Clearly labeled forms with adequate input space.
- Specific fields should have a clear example.
- Forms should indicate optional/required fields and valid value ranges.
Stylesheet-Based HTML
- Web design: separate content from formatting.
- Easier maintenance.
- Consistent site design.
Summary of the Chapter
- Steps for designing forms/reports, formatting, and leveraging color, highlighting, and usability.
- Form/report design process steps, including requirements determination, prototyping, guidelines and tools.
- Key concepts related to forms, reports, design guidelines, tools, and various factors.
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Test your knowledge on effective methods for highlighting information in displays. This quiz covers best practices, benefits, and readability aspects related to text organization. Perfect for students and professionals interested in information design.
