Podcast
Questions and Answers
An organization that fails to protect PII can face consequences including:
An organization that fails to protect PII can face consequences including:
- All of the Above (correct)
- No consequences
- Increased funding
- Enhanced security measures
Information that can be combined with other information to link solely to an individual is considered PII.
Information that can be combined with other information to link solely to an individual is considered PII.
True (A)
Which of the following is NOT a permitted disclosure of PII contained in a system of records?
Which of the following is NOT a permitted disclosure of PII contained in a system of records?
The purpose is disclosed with a new purpose that is not encompassed by SORN
What guidance identifies federal information security controls?
What guidance identifies federal information security controls?
Which of the following must Privacy Impact Assessments (PIAs) do?
Which of the following must Privacy Impact Assessments (PIAs) do?
What regulation governs the DoD Privacy Program?
What regulation governs the DoD Privacy Program?
What law establishes the federal government's legal responsibility for safeguarding PII?
What law establishes the federal government's legal responsibility for safeguarding PII?
What law establishes the public's right to access federal government information?
What law establishes the public's right to access federal government information?
No disclosure of a record in a system of records unless:
No disclosure of a record in a system of records unless:
Your coworker sent you an encrypted set of records containing PII from her personal e-mail account. Is this compliant with PII safeguarding procedures?
Your coworker sent you an encrypted set of records containing PII from her personal e-mail account. Is this compliant with PII safeguarding procedures?
If you discover a data breach, you should immediately notify the proper authority and also:
If you discover a data breach, you should immediately notify the proper authority and also:
Officials or employees who knowingly disclose PII to someone without a need-to-know may be subject to which of the following?
Officials or employees who knowingly disclose PII to someone without a need-to-know may be subject to which of the following?
Which of the following is NOT an example of an administrative safeguard that organizations use to protect PII?
Which of the following is NOT an example of an administrative safeguard that organizations use to protect PII?
Phishing is not often responsible for PII data breaches.
Phishing is not often responsible for PII data breaches.
Flashcards
PII definition
PII definition
Personally Identifiable Information (PII) is any data that can identify a specific person when combined with other information.
PII consequences of poor handling
PII consequences of poor handling
Neglecting PII protection leads to potential fines and legal action.
New PII use and SORN
New PII use and SORN
A new purpose for PII use not listed in a System of Records Notice (SORN) prohibits disclosure.
Federal PII security guidance
Federal PII security guidance
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Privacy Impact Assessment (PIA) role
Privacy Impact Assessment (PIA) role
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DoD PII regulation
DoD PII regulation
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Federal PII law
Federal PII law
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FOIA purpose
FOIA purpose
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PII Disclosure Requirements
PII Disclosure Requirements
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Telework PII transmission
Telework PII transmission
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Data breach response
Data breach response
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Unauthorized PII disclosure penalties
Unauthorized PII disclosure penalties
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Future PII use and administrative safeguards
Future PII use and administrative safeguards
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Phishing threat
Phishing threat
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Study Notes
Use and Disclosure of PII
- Organizations that neglect to safeguard Personally Identifiable Information (PII) can face serious consequences, including fines and legal action.
- PII includes any information that can be linked to a specific individual when combined with other data, supporting the need for robust protection measures.
- A new purpose that is not covered by the System of Records Notice (SORN) does not permit the disclosure of PII.
- The Office of Management and Budget (OMB) Memorandum M-17-12 sets forth federal information security control guidelines.
- Privacy Impact Assessments (PIAs) should fulfill multiple essential functions, encompassing comprehensive evaluations of privacy risks related to PII.
- The DoD Privacy Program is governed by DoD 5400.11-R, regulating the handling of PII within the Department of Defense.
- The legal framework for safeguarding PII at the federal level is established by the Privacy Act of 1974.
- The Freedom of Information Act (FOIA) guarantees public access to federal government information, fostering transparency.
- Disclosures of records in systems of records necessitate either a written request from the individual concerned, their prior written consent, or adherence to "routine use" definitions outlined in the SORN.
Safeguarding PII
- Sending PII from a personal email account, even if encrypted, is non-compliant with established safeguarding procedures during telework scenarios.
- Upon discovering a data breach, it is crucial to promptly inform the proper authorities and document the breach's specifics, including the URL where the PII was found.
- Officials or employees disclosing PII without a legitimate need-to-know may face both civil and criminal penalties, highlighting the seriousness of PII handling.
- Identifying all potential future uses of PII in a SORN is not classified as an administrative safeguard, which should focus on security and access management.
- Phishing is a significant threat and frequently leads to data breaches involving PII; therefore, it is crucial to remain vigilant against such tactics.
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