419.10 holiday compensation

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Questions and Answers

What happens to the original Overtime Voucher after submission?

It is kept in the member's unit file

It is submitted to the designated timekeeper for entry into the Timekeeping System

It is forwarded to the Payroll Section for compensation of the holiday (correct)

It is destroyed after approval by the commander

When can members switch an H-Day with a work day?

When they have accrued paid leave

When they are scheduled to work on the H-Day

At any time during the calendar year

Only with the approval of their commander, within the same 28-day pay period and calendar year as the H-Day (correct)

What form is completed when an H-Day is moved for a member not assigned to the Patrol Bureau or Communications Unit?

Daily Exception Entry Sheet, Form 469 P.D. (correct)

Leave of Absence Form

Overtime Voucher

Holiday Request Form

How are Group B members compensated for holiday pay?

They receive their regular number of daily hours (8, 10, or 11) of holiday pay Signup and view all the answers

What happens when a member is scheduled to work on an H-Day but is unable to due to an illness or personal related injury?

The day is recorded as an H-Day rather than a Sick day (S-Day) and they receive holiday pay Signup and view all the answers

What happens when a sworn member assigned to the 11-hour Work Plan is required to work overtime on a 6-hour work day that falls on an H-Day?

The question does not provide enough information to determine the answer Signup and view all the answers

What is the purpose of the Overtime Voucher?

To track overtime worked Signup and view all the answers

What happens to a copy of the Overtime Voucher?

It is kept in the member’s unit file Signup and view all the answers

Which of the following holidays is observed on the third Monday in February?

Presidents' Day Signup and view all the answers

What is the compensation received by a member when required to work on a designated Department holiday?

Holiday Overtime Signup and view all the answers

Who is eligible for Holiday Pay?

All members Signup and view all the answers

What is an H-Day used in accordance with?

The Family and Medical Leave policy Signup and view all the answers

Which of the following is NOT a designated holiday?

Labor Day Signup and view all the answers

What is the rate of pay for Holiday Pay?

Straight time hourly rates Signup and view all the answers

Which group of members includes sworn members below the rank of captain not assigned to an administrative assignment?

Group B Signup and view all the answers

What is the purpose of an H-Day?

To take a day off with regular rate of pay Signup and view all the answers

What is the total number of hours a member can work and still earn holiday overtime?

11 hours Signup and view all the answers

What code should members indicate on the Overtime Voucher for holiday overtime?

Y Signup and view all the answers

Where is the original Overtime Voucher forwarded to after submission to the designated timekeeper?

Payroll Section Signup and view all the answers

What happens to non-sworn members who work on an H-Day that occurs on a scheduled R-Day?

They receive overtime compensation for work completed on the R-Day Signup and view all the answers

Where can members on limited duty find guidelines regarding holidays off or holiday pay?

The current written directive entitled 'Limited-Duty' Signup and view all the answers

Who is responsible for submitting recommendations for sworn positions which are ineligible for holiday pay?

Bureau commanders Signup and view all the answers

Who is responsible for entry of H-Days at the beginning of each calendar year?

Information Services Division Signup and view all the answers

What is maintained by the Employee Benefits Unit?

List of sworn positions ineligible for holiday pay Signup and view all the answers

What is the procedure for sworn members and non-sworn members of the Communications Unit and the Crime Scene Investigations Sections who are on funeral leave during a holiday?

They will receive holiday pay Signup and view all the answers

What type of compensation will members receive for time worked in excess of their regular tour-of-duty?

Overtime pay Signup and view all the answers

What happens to members who are on approved unpaid leave during a holiday?

They will not receive holiday pay Signup and view all the answers

What is the procedure for members who are required to work on an H-Day?

They will earn holiday overtime Signup and view all the answers

What form is completed by members who work on an H-Day?

Overtime Voucher-Other than Court Time, Form 55 P.D. Signup and view all the answers

What determines the type of holiday compensation granted to a member?

The member's chain of command Signup and view all the answers

What is the purpose of the work year calendar?

To issue a calendar of holidays for the year Signup and view all the answers

Which group of members will normally be granted the H-Day off and will not receive holiday pay?

Group A Signup and view all the answers

What is the main purpose of the 'Holiday Compensation' policy?

To provide a benefit to its members in the form of payment or day off Signup and view all the answers

Which group of members includes sworn members below the rank of captain assigned to an administrative assignment?

Group A Signup and view all the answers

What is the basis for administrative assignment classification?

Job responsibilities and duties Signup and view all the answers

Which of the following is an example of a Group A member?

Sworn member below the rank of captain assigned to an administrative assignment Signup and view all the answers

What is the primary source of guidance for job descriptions?

Human Resources Division Signup and view all the answers

What is the relationship between the 'Holiday Compensation' policy and The Fair Labor Standards Act (FLSA)?

The policy provides additional benefits beyond the FLSA requirements Signup and view all the answers

What is the purpose of the 'Holiday Compensation' policy in relation to the Collective Bargaining Agreement (CBA)?

To comply with the CBA requirements for holiday compensation Signup and view all the answers

What is the primary purpose of the policy series 400?

To provide guidelines for compensation and benefits Signup and view all the answers

Study Notes

Holiday Compensation Policy

The policy provides guidelines for compensation on observed holidays.
Holiday compensation is not mandated under the FLSA, but is granted as a benefit to Department members.

Terminology

Group A: Sworn members at the rank of captain or above, sworn members below the rank of captain assigned to an administrative assignment, and non-sworn members with management authority and responsibility for a Department element.
Group B: Sworn members below the rank of captain not assigned to an administrative assignment, non-sworn members assigned to the Crime Scene Investigations Section, and non-sworn members assigned to the Communications Unit.
Holiday Off (H-Day): Designation for members who will not receive holiday pay but will receive their regular number of daily hours of pay at the regular rate of pay and have the indicated holidays as a day off.
Holiday Pay: Compensation of pay computed at straight time hourly rates in effect on the days classified as a holiday, in addition to their normal hours of pay at the regular rate of pay.
Holiday Overtime: Compensation (pay or compensatory time) that a member will receive when required to work on a designated Department holiday at straight time in addition to their normal hours of pay at the regular rate of pay.

Policy

The following days are designated as holidays (H-Day) for all members:
- New Year's Day - January 1st
- Martin Luther King Day - Third Monday in January
- Presidents' Day - Third Monday in February
- Memorial Day - Last Monday in May
- Juneteenth - June 19th
- Independence Day - July 4th
- Labor Day - First Monday in September
- Veteran's Day - November 11th
- Thanksgiving Day - Fourth Thursday in November
- Day after Thanksgiving - Fourth Friday in November
- Christmas Day - December 25th
The work year calendar for the date each holiday is observed by the Department will be issued each year.
Members will receive overtime compensation for time worked in excess of their regular tour-of-duty.
Members on approved unpaid leave will not be placed on an H-day nor receive holiday pay.

Procedure

Members identified as Group A will:
- Normally be granted the H-Day off and will not receive holiday pay.
- If required to work on the H-Day, earn holiday overtime.
Members identified as Group B will:
- Receive their regular number of daily hours of holiday pay.
- Work the day of the holiday unless the holiday occurs on a scheduled regular day off (R-Day) or the member is permitted to take accrued paid leave, except sick (S) time.
- If scheduled to work the H-Day but unable to do so due to an illness or off-duty injury, the day will be recorded as an H-Day rather than a sick day (S-Day) and will not receive holiday pay.
Sworn members assigned to the 11-hour Work Plan who are required to work overtime on a 6-hour work day that falls on an H-Day will:
- Earn holiday overtime for time worked in excess of their regular 6-hour tour-of-duty up to a total of 11 hours.
- Complete an Overtime Voucher and indicate Special Overtime Code "Y".
Non-sworn members who are required to work on an H-Day that occurs on a scheduled R-Day will:
- Receive overtime compensation for work completed on the R-Day and will move the H-Day within the same 28-day pay period and same calendar year as the H-Day.
- Complete a Daily Exception Entry Sheet, Form 469 P.D.

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Description

This quiz is about the procedure for submitting overtime vouchers and compensation for holidays. It outlines the steps for submitting and processing overtime vouchers and the approval process for switching holidays with work days.