Hospital Registration System Overview

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Questions and Answers

What is the primary purpose of maintaining waiting lists in healthcare?

To inform patients about their treatment options

To track medical staff schedules

To collect patient feedback

To prioritize admission based on urgency (correct)

Which method of maintaining waiting lists is considered the most effective according to the content?

Visible strips index (correct)

Visible card index

Vertical card index

What is a disadvantage of using a register for maintaining waiting lists in large hospitals?

It is too economical and efficient

It allows for easy updates to patient information

It becomes inflexible and inefficient over time (correct)

It requires more staff training

What characterizes the visible card index method for maintaining waiting lists?

It provides a synopsis of cases while being less economical Signup and view all the answers

How are the visible strips in a visible strips index organized?

They are arranged in overlapping belts for easy access Signup and view all the answers

What is the primary purpose of patient registration in a hospital?

To assign hospital numbers and initiate hospital records Signup and view all the answers

Which of the following data is typically NOT recorded during patient registration for out-patients?

Ward in which the patient is admitted Signup and view all the answers

What equipment is commonly used for patient registration in hospitals?

Treatment cards and registers Signup and view all the answers

What is a key advantage of the pre-registration process?

It reduces patient waiting time before seeing a doctor Signup and view all the answers

What is a disadvantage of pre-registration for patients?

It can lead to confusion or miscommunication Signup and view all the answers

Which information is specifically noted for in-patients during registration?

Consultant or specialist name and ward information Signup and view all the answers

What does pre-registration help achieve regarding patient flow?

It limits overcrowding in the registration area Signup and view all the answers

When is the hospital number assigned to a patient?

During or before the registration process Signup and view all the answers

What information should be recorded immediately in the admission column upon a patient's admission?

Name and other patient information Signup and view all the answers

Which of the following is NOT included in the discharge column of the Admission and Discharge Register?

Ward admitted into Signup and view all the answers

What is included in the Birth Register?

Mother's age and type of delivery Signup and view all the answers

Which of the following is a purpose of maintaining an admission and discharge register?

Control assignment of patient numbers Signup and view all the answers

In the Death Register, which information is included?

Diagnosis and cause of death Signup and view all the answers

Which detail is essential in the Death Register regarding the deceased?

Hospital number Signup and view all the answers

What should be included in the Birth Register to describe the newborn?

Weight of the baby Signup and view all the answers

What is the purpose of copying information from birth certificates into the Birth Register?

To ensure accuracy in health records Signup and view all the answers

What is the primary purpose of maintaining registers of birth and death?

To collect and provide accessible statistics for future needs Signup and view all the answers

What is one consequence of patients failing to attend their appointments?

Wastage of stationery Signup and view all the answers

What kind of cases are typically recorded in the Accident and Emergency Register?

Minor cases requiring brief treatment Signup and view all the answers

Which of the following information is NOT typically included in the Accident and Emergency Register?

Education level Signup and view all the answers

Which of the following is NOT typically found in the out-patient department register?

Medical history summary Signup and view all the answers

What type of information is typically recorded in the in-patient/admissions and discharges register?

Basic identifying information only Signup and view all the answers

What is the difference between the Adult emergency register and the Children/paediatric emergency register?

They are the same but categorized by age Signup and view all the answers

What purpose does the out-patient register serve when it comes to medico-legal cases?

Facilitating easy tracing of individual patients Signup and view all the answers

What type of incidents would require separate registers as mentioned for Accident and Police?

Serious accidents needing police intervention Signup and view all the answers

Which option describes an essential piece of information collected in the Accident and Emergency Register?

Date of arrival Signup and view all the answers

Why are registers in the health records department maintained?

For reference and control of basic information Signup and view all the answers

Which of the following is included in the data recorded in the out-patient register?

Patient's occupation Signup and view all the answers

What is likely to be included in both the Accident and Emergency and Accident and Police Registers?

Patient's Religion Signup and view all the answers

For what purpose are the hospital data analyses derived from the registers used?

For effective hospital planning by health authorities Signup and view all the answers

What format are the admissions and discharges registers typically maintained in?

Combined into a single bound volume Signup and view all the answers

What information is deemed unnecessary for the admissions and discharges register?

Extensive medical history Signup and view all the answers

What is included in the accident and police register?

Nature of accident and receiving physician Signup and view all the answers

What does the waiting list indicate regarding patients?

Patients cannot be admitted immediately due to insufficient beds. Signup and view all the answers

How is a patient's urgency for admission indicated on the waiting list?

By terms like 'soon', 'urgent', and 'very urgent' Signup and view all the answers

Who is the officer responsible for managing the waiting list?

The waiting list officer Signup and view all the answers

What is one key duty of the waiting list officer?

To maintain and notify patients on the waiting list Signup and view all the answers

What information is critical to record for patients on the waiting list to avoid wasted beds?

Patient's phone number and contact address Signup and view all the answers

When is a patient's name typically entered on the waiting list?

After they have been an out-patient and require admission Signup and view all the answers

What might the waiting list officer do routinely to manage the waiting list?

Follow up with patients to check if they wish to remain on the list Signup and view all the answers

Study Notes

Registration System

Registration is the process of initiating patient hospital records and assigning a hospital number.
Registration desks are the primary contact point for patients.
Registration primarily takes place in outpatient or casualty departments.
Outpatient registration usually records name, age/sex, address, next of kin details, occupation, home town, state of origin, nationality, and ethnic group of the patient.
Inpatient registration also records admission date, consultant/specialist, and ward.
A hospital number is assigned to each patient's record during or before registration.
Information can be initially recorded in registers and then transferred to treatment cards/folders.

Equipment for Registration

Registers are used for recording patient information.

Pre-Registration

Pre-registration involves completing registration before a patient's arrival.
Information is collected through letters, telephone calls, or patient-completed forms.
Pre-registration aims to reduce wait times and overcrowding by optimizing appointment systems.

Advantages of Pre-Registration

Reduces patient waiting time in the registration/appointment units.
Minimizes overcrowding in registration/appointment units.
Patients don't have to wait more than three minutes before proceeding to the appropriate clinic after pre-registration

Disadvantages of Pre-Registration

Patients not showing up for appointments waste stationery.
Wasted effort for registration clerks due to patients not showing up for appointments.

Various Registers

Registers are used to record relevant data for patients.
Types of registers include outpatient, birth/death, inpatient/admissions/discharges, accident/emergency, and others.

Outpatient Department Register

Records patient identification data in each row for tracing.
Contains patient's full name, age, sex, occupation, religion, hometown, ethnic group, and next of kin information.
Useful for tracing patients, medico-legal cases, and collation of attendance statistics.
Contains the same data as the outpatient register.

Inpatient/Admissions and Discharges Register

Is expected to be maintained separately.
Contains patient admission and discharge details.

Admission and Discharge Register

The register's admission column contains patient information like unit number, full name, date of birth, admission date, referred from, and ward.
The discharge column contains discharge/death date, diagnosis, attending physician, etc.
Used to manage patient numbers and ensure their unique assignment.

Births and Deaths Register

Includes hospital number, mother's name, age, delivery type, sex, and baby's weight.
Includes hospital number, deceased's name, sex, age, address, and cause of death.

Accident and Emergency Register

Maintains details like patient's serial number, name, address, sex, age, marital status, religion, occupation, ethnic group, and date of admission.
Used to record and manage patient treatment if there are serious cases or those requiring police intervention.

Waiting List System

Waiting lists are for patients who require beds but cannot be immediately admitted.
Waiting list categorizes urgency levels with descriptions such as "soon," "urgent," and "very urgent."
Contains details like patient's name, urgency, and reason for the delay.
The waiting list officer manages the waiting lists and ensures appropriate follow-ups.

Maintenance of Waiting Lists

Common maintenance methods include registers (bound or loose-leaf), visible card index, visible strips index, and vertical card index.

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Description

This quiz covers the essential aspects of the hospital registration system, including the registration process for both outpatient and inpatient services. It highlights the importance of collecting patient information, the roles of registration desks, and the equipment used for documenting records. Understanding this system is crucial for managing patient data effectively in a healthcare setting.