Hoffman Estates Fire Department SOG: Reimbursement for Classes

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Questions and Answers

What is the primary purpose of the Tuition Reimbursement Program?

To enhance the employee's ability to perform their job (correct)

To provide financial assistance to employees for personal development

To promote employee loyalty and retention

To comply with NIMS standards

Who has the final authority to approve or deny reimbursement requests?

Human Resources

Fire Chief

Department Head

Village Manager (correct)

What is the minimum evaluation rating required for an employee to remain in the Tuition Reimbursement Program?

Needs Improvement

Meets Standards (correct)

Exceeds Standards

Unsatisfactory

What is the consequence for employees who fail to submit documentation for one school year?

They will be removed from the program for the following year Signup and view all the answers

What type of courses are eligible for reimbursement?

Only courses directly related to employment with the Village Signup and view all the answers

What is the effective date of the SOG for Reimbursement for Classes?

January 1, 2022 Signup and view all the answers

How many pages does the SOG for Reimbursement for Classes consist of?

3 pages Signup and view all the answers

Who approved the SOG for Reimbursement for Classes?

Fire Chief Signup and view all the answers

What percentage of the hourly tuition rate is reimbursed for a Grade 'A'?

100% Signup and view all the answers

How many months must an employee continue to work for the Village to receive the maximum reimbursement benefit?

48 months Signup and view all the answers

What is the maximum reimbursement for Bachelor Course work per year?

$3,000 Signup and view all the answers

If an employee separates from the Village 24 months after receiving tuition reimbursement, what percentage of the reimbursement must they repay?

50% Signup and view all the answers

What type of courses are not eligible for tuition reimbursement?

Courses taken at the doctoral level Signup and view all the answers

What determines the hourly tuition rate for course work completed at a community college?

The tuition rate of the community college Signup and view all the answers

When does the year start for the purpose of the tuition reimbursement program?

With the completion of the last course reimbursed under this program Signup and view all the answers

What should employees do before applying for tuition reimbursement?

Take advantage of and pursue other financial sources, such as grants and scholarships Signup and view all the answers

What is the deadline for submitting a Statement of Educational Expenses form and tuition receipts?

Thirty calendar days after the completion of the course Signup and view all the answers

What percentage of the hourly tuition rate is reimbursed for a Grade 'Pass'?

75% Signup and view all the answers

What is the maximum reimbursement for Graduate Course work per year?

$4,000 Signup and view all the answers

Why might an eligible employee not receive reimbursement immediately?

Because funding is not available in the Village's budget Signup and view all the answers

What happens to eligible employees who do not receive reimbursement due to lack of funding?

They will be placed on a tuition reimbursement list, based on a first-come ranking system Signup and view all the answers

What expenses are not eligible for reimbursement?

Mileage, fees, lodging, books, special materials, and incidental expenses Signup and view all the answers

What is the minimum grade required for course completion?

A pass grade in a pass/fail system Signup and view all the answers

When will eligible employees be reimbursed if funding is not available?

Upon fund availability on an annual basis Signup and view all the answers

What is the primary purpose of attending seminars and conferences, according to the Department?

To update job knowledge, skills and abilities Signup and view all the answers

What is required to be filled out and signed by the employee when seeking to attend a seminar or conference?

Request for Schooling form Signup and view all the answers

Under what condition will time off be given to attend a seminar or conference?

If overtime is not required to maintain staffing levels Signup and view all the answers

Who is responsible for covering the costs of mandated courses?

The Department Signup and view all the answers

What determines the funding of non-mandated courses?

The Department's budget Signup and view all the answers

What is the purpose of the attached form, Request to Attend School under Village Tuition Reimbursement Policy?

To seek tuition reimbursement Signup and view all the answers

Study Notes

Tuition Reimbursement Policy

The Village offers tuition reimbursement to employees enrolled in job-related educational courses with a percentage of the cost of tuition.
Only courses that are directly related to employment with the Village are eligible for reimbursement.

Eligible Programs and Courses

Accredited institution of higher learning (college, university, or technical school)
Adult continuing education programs
Professional educational or training companies or facilities
Courses taken at the doctoral level are not eligible for tuition reimbursement.

Student Responsibilities

Employees must take advantage of other financial sources, such as grants, scholarships, G.I. benefits, and fellowships.
Employees must provide certifications of completion with a letter grade of "C" or better or a "pass" grade in a pass/fail system.
Employees must submit a Statement of Educational Expenses form and tuition receipts within thirty calendar days of completion.

Reimbursement Rates

Grade "A": 100% of allowed tuition rate
Grade "B": 90% of allowed tuition rate
Grade "C" or "Pass": 75% of allowed tuition rate
Reimbursement is based on the average prevailing tuition rate charged by colleges and universities on the approved list.

Reimbursement Limits

Graduate Course work: up to $4,000 per year
Bachelor Course work: up to $3,000 per year
Associate Course work: up to $1,500 per year

Employee Commitment

Employees must continue to work for the Village for four years (48 months) to receive the maximum reimbursement benefit.
Employees who separate employment before the Tuition Reimbursement Refund Agreement has expired must re-pay the Village a percentage of the tuition reimbursements.

Seminars and Conferences

The Department recognizes the value of attending seminars or conferences for updating job knowledge, skills, and abilities.
Requests to attend seminars and conferences should be submitted on the appropriate forms and routed through the appropriate channel for approval.

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Description

This quiz is based on the Standard Operating Guidelines of the Hoffman Estates Fire Department, specifically on the reimbursement process for classes. It covers the administrative aspects of the department's training programs.