Podcast
Questions and Answers
What is the primary purpose of the Tuition Reimbursement Program?
What is the primary purpose of the Tuition Reimbursement Program?
- To enhance the employee's ability to perform their job (correct)
- To provide financial assistance to employees for personal development
- To promote employee loyalty and retention
- To comply with NIMS standards
Who has the final authority to approve or deny reimbursement requests?
Who has the final authority to approve or deny reimbursement requests?
- Human Resources
- Fire Chief
- Department Head
- Village Manager (correct)
What is the minimum evaluation rating required for an employee to remain in the Tuition Reimbursement Program?
What is the minimum evaluation rating required for an employee to remain in the Tuition Reimbursement Program?
- Needs Improvement
- Meets Standards (correct)
- Exceeds Standards
- Unsatisfactory
What is the consequence for employees who fail to submit documentation for one school year?
What is the consequence for employees who fail to submit documentation for one school year?
What type of courses are eligible for reimbursement?
What type of courses are eligible for reimbursement?
What is the effective date of the SOG for Reimbursement for Classes?
What is the effective date of the SOG for Reimbursement for Classes?
How many pages does the SOG for Reimbursement for Classes consist of?
How many pages does the SOG for Reimbursement for Classes consist of?
Who approved the SOG for Reimbursement for Classes?
Who approved the SOG for Reimbursement for Classes?
What percentage of the hourly tuition rate is reimbursed for a Grade 'A'?
What percentage of the hourly tuition rate is reimbursed for a Grade 'A'?
How many months must an employee continue to work for the Village to receive the maximum reimbursement benefit?
How many months must an employee continue to work for the Village to receive the maximum reimbursement benefit?
What is the maximum reimbursement for Bachelor Course work per year?
What is the maximum reimbursement for Bachelor Course work per year?
If an employee separates from the Village 24 months after receiving tuition reimbursement, what percentage of the reimbursement must they repay?
If an employee separates from the Village 24 months after receiving tuition reimbursement, what percentage of the reimbursement must they repay?
What type of courses are not eligible for tuition reimbursement?
What type of courses are not eligible for tuition reimbursement?
What determines the hourly tuition rate for course work completed at a community college?
What determines the hourly tuition rate for course work completed at a community college?
When does the year start for the purpose of the tuition reimbursement program?
When does the year start for the purpose of the tuition reimbursement program?
What should employees do before applying for tuition reimbursement?
What should employees do before applying for tuition reimbursement?
What is the deadline for submitting a Statement of Educational Expenses form and tuition receipts?
What is the deadline for submitting a Statement of Educational Expenses form and tuition receipts?
What percentage of the hourly tuition rate is reimbursed for a Grade 'Pass'?
What percentage of the hourly tuition rate is reimbursed for a Grade 'Pass'?
What is the maximum reimbursement for Graduate Course work per year?
What is the maximum reimbursement for Graduate Course work per year?
Why might an eligible employee not receive reimbursement immediately?
Why might an eligible employee not receive reimbursement immediately?
What happens to eligible employees who do not receive reimbursement due to lack of funding?
What happens to eligible employees who do not receive reimbursement due to lack of funding?
What expenses are not eligible for reimbursement?
What expenses are not eligible for reimbursement?
What is the minimum grade required for course completion?
What is the minimum grade required for course completion?
When will eligible employees be reimbursed if funding is not available?
When will eligible employees be reimbursed if funding is not available?
What is the primary purpose of attending seminars and conferences, according to the Department?
What is the primary purpose of attending seminars and conferences, according to the Department?
What is required to be filled out and signed by the employee when seeking to attend a seminar or conference?
What is required to be filled out and signed by the employee when seeking to attend a seminar or conference?
Under what condition will time off be given to attend a seminar or conference?
Under what condition will time off be given to attend a seminar or conference?
Who is responsible for covering the costs of mandated courses?
Who is responsible for covering the costs of mandated courses?
What determines the funding of non-mandated courses?
What determines the funding of non-mandated courses?
What is the purpose of the attached form, Request to Attend School under Village Tuition Reimbursement Policy?
What is the purpose of the attached form, Request to Attend School under Village Tuition Reimbursement Policy?
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Study Notes
Tuition Reimbursement Policy
- The Village offers tuition reimbursement to employees enrolled in job-related educational courses with a percentage of the cost of tuition.
- Only courses that are directly related to employment with the Village are eligible for reimbursement.
Eligible Programs and Courses
- Accredited institution of higher learning (college, university, or technical school)
- Adult continuing education programs
- Professional educational or training companies or facilities
- Courses taken at the doctoral level are not eligible for tuition reimbursement.
Student Responsibilities
- Employees must take advantage of other financial sources, such as grants, scholarships, G.I. benefits, and fellowships.
- Employees must provide certifications of completion with a letter grade of "C" or better or a "pass" grade in a pass/fail system.
- Employees must submit a Statement of Educational Expenses form and tuition receipts within thirty calendar days of completion.
Reimbursement Rates
- Grade "A": 100% of allowed tuition rate
- Grade "B": 90% of allowed tuition rate
- Grade "C" or "Pass": 75% of allowed tuition rate
- Reimbursement is based on the average prevailing tuition rate charged by colleges and universities on the approved list.
Reimbursement Limits
- Graduate Course work: up to $4,000 per year
- Bachelor Course work: up to $3,000 per year
- Associate Course work: up to $1,500 per year
Employee Commitment
- Employees must continue to work for the Village for four years (48 months) to receive the maximum reimbursement benefit.
- Employees who separate employment before the Tuition Reimbursement Refund Agreement has expired must re-pay the Village a percentage of the tuition reimbursements.
Seminars and Conferences
- The Department recognizes the value of attending seminars or conferences for updating job knowledge, skills, and abilities.
- Requests to attend seminars and conferences should be submitted on the appropriate forms and routed through the appropriate channel for approval.
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