Questions and Answers
What is the purpose of using the 'Remove' link for Unapproved Leave Requests?
What type of overtime requires the selection of 'Unspecified Location'?
What is the correct format for entering time to be banked in an Activity Request?
Who should be contacted to cancel a Leave Request that has already been approved?
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What is the purpose of including the incident number in the Notes section of an Activity Request?
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What feature can be used to change a password?
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What tag should be selected when working out of class?
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What is the correct Activity to select for holdovers due to emergencies?
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What is the main purpose of the Use of InTime Scheduling Software policy?
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What is the point of access to the scheduling software for line firefighters?
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What can line firefighters do on the InTime Portal or mobile app?
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What is the expected level of knowledge of the InTime Solutions software for line firefighters?
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What feature is available on the InTime Portal and mobile app for line firefighters?
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Who is responsible for approving the Use of InTime Scheduling Software policy?
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When is the re-evaluation date for the Use of InTime Scheduling Software policy?
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What type of information can line firefighters view on the InTime Portal or mobile app?
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Who is responsible for managing the schedules of members who work in their divisions?
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When should Division Heads review and approve activity requests?
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How should the order of approved personal leave, rollover personal leave, or time due requests be tracked?
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What happens if a Division Head is unavailable to approve activity requests?
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What is the responsibility of Administration Staff regarding new department personnel?
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What type of reports can Division Heads run?
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When should the approved activity requests be reviewed for accuracy by Administration Staff?
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How are exchange of duty requests accepted?
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What should Shift Commanders review and approve every shift?
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Why is it necessary to record personnel movements in the InTime schedule?
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What should be added to the schedule manually by the Shift Commander?
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What is the minimum requirement for completing an initial daily schedule?
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What is the responsibility of Administration Staff regarding training scheduled through the Training Battalion Chief?
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Who is responsible for managing Personnel Schedules, Leave Requests, and Activity Requests?
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Why should Shift Commanders allow for flexibility in accepting verbal requests?
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What should be reviewed daily by Shift Commanders?
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Study Notes
Scope and Purpose
- The Hoffman Estates Fire Department Standard Operating Guidelines outline the use and expectations for InTime Solutions scheduling software.
- The purpose is to promote consistency and ensure data quality and accuracy.
Software Access
- Line firefighters access the software through the InTime Portal or mobile app.
- The portal and app provide access to duty schedules, vacations, compensation days, exchange of duty, and overtime scheduled or worked.
Leave Requests
- Leave requests should be submitted through the software, including type, start and end dates, and specific times.
- Unapproved leave requests can be cancelled using the "Remove" link.
- Once approved, the "Remove" link is not available, and the shift commander must be contacted to cancel.
Activity Requests
- Activity requests record holdovers due to emergency incidents and divisional overtime.
- Holdovers due to emergencies require:
- Time held over (to the quarter hour)
- Activity "31.170 Holdover - Emergency Response"
- Unit assignment
- Banking time (in clock format)
- Correct hours modifier selection
- Incident number in the Notes section
- Divisional overtime requires:
- Location "Unspecified Location"
- Activity selection as informed by division heads
- Notes section description
Division Heads' Responsibilities
- Download and manage InTime software on their work desktop.
- Review and approve activity requests under their divisional activity codes before the end of each pay period.
- Run sophisticated reports on hours, dates, and activity breakdowns.
Shift Commanders' Responsibilities
- Download and manage InTime software on their work desktop.
- Manage personnel schedules, leave requests, activity requests, and exchange of duty requests.
- Review and approve leave requests, including short-notice requests.
- Allow flexibility in accepting verbal leave requests.
Administration Staff Responsibilities
- Add new department personnel, expire retiring members, and load annual shift schedules.
- Process payroll reports and add training scheduled through the Training Battalion Chief.
- Review approved activity requests at the end of each pay period and check for accuracy.
- Approve accurate activity requests for the second time.
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Description
This quiz covers the standard operating guidelines of the Hoffman Estates Fire Department for the use of InTime Scheduling Software, including its administration and effective date.