Hoffman Estates Fire Department: InTime Scheduling Software

Questions and Answers

What is the purpose of using the 'Remove' link for Unapproved Leave Requests?

To cancel the Leave Request (correct)

To approve the Leave Request

To submit the Leave Request for approval

To edit the Leave Request

What type of overtime requires the selection of 'Unspecified Location'?

Divisional overtime (correct)

Holdover overtime

Emergency Response overtime

Regular shift overtime

What is the correct format for entering time to be banked in an Activity Request?

Clock format (e.g., 01:45) (correct)

Military format (e.g., 13:45)

Written format (e.g., one hour and forty-five minutes)

Decimal format (e.g., 1.75 hours)

Who should be contacted to cancel a Leave Request that has already been approved?

The shift commander Signup and view all the answers

What is the purpose of including the incident number in the Notes section of an Activity Request?

To attribute expenses to the correct call Signup and view all the answers

What feature can be used to change a password?

The Change Password feature in the Profile tab Signup and view all the answers

What tag should be selected when working out of class?

Acting Pay tag Signup and view all the answers

What is the correct Activity to select for holdovers due to emergencies?

31.170 Holdover - Emergency Response Signup and view all the answers

What is the main purpose of the Use of InTime Scheduling Software policy?

To ensure consistency and accuracy of data gathered and stored in the system Signup and view all the answers

What is the point of access to the scheduling software for line firefighters?

The InTime mobile app and the InTime Portal Signup and view all the answers

What can line firefighters do on the InTime Portal or mobile app?

View their duty schedule, request leave, and submit work activities for overtime Signup and view all the answers

What is the expected level of knowledge of the InTime Solutions software for line firefighters?

Basic working knowledge of the portions of the software that correspond to their level of use Signup and view all the answers

What feature is available on the InTime Portal and mobile app for line firefighters?

Requesting leave, submitting work activities for overtime, and running reports on their work history/leave balances Signup and view all the answers

Who is responsible for approving the Use of InTime Scheduling Software policy?

The Fire Chief only Signup and view all the answers

When is the re-evaluation date for the Use of InTime Scheduling Software policy?

January 1, 2024 Signup and view all the answers

What type of information can line firefighters view on the InTime Portal or mobile app?

Their duty schedule, vacations, compensation days, exchange of duty, and overtime scheduled or worked Signup and view all the answers

Who is responsible for managing the schedules of members who work in their divisions?

Division Heads Signup and view all the answers

When should Division Heads review and approve activity requests?

On the Sunday before the next paycheck is received Signup and view all the answers

How should the order of approved personal leave, rollover personal leave, or time due requests be tracked?

By placing the order in the Notes field Signup and view all the answers

What happens if a Division Head is unavailable to approve activity requests?

Another Division Head should approve the requests Signup and view all the answers

What is the responsibility of Administration Staff regarding new department personnel?

To add new personnel to the system Signup and view all the answers

What type of reports can Division Heads run?

Sophisticated reports regarding hours, dates and activity breakdowns Signup and view all the answers

When should the approved activity requests be reviewed for accuracy by Administration Staff?

On the Monday before the next paycheck is received Signup and view all the answers

How are exchange of duty requests accepted?

Via email, with both parties included Signup and view all the answers

What should Shift Commanders review and approve every shift?

Leave Requests Signup and view all the answers

Why is it necessary to record personnel movements in the InTime schedule?

When the movement of personnel causes a change in pay Signup and view all the answers

What should be added to the schedule manually by the Shift Commander?

Only approved exchange of duty requests Signup and view all the answers

What is the minimum requirement for completing an initial daily schedule?

A minimum of the duty day prior to a shift Signup and view all the answers

What is the responsibility of Administration Staff regarding training scheduled through the Training Battalion Chief?

To add it to the schedule Signup and view all the answers

Who is responsible for managing Personnel Schedules, Leave Requests, and Activity Requests?

Shift Commanders Signup and view all the answers

Why should Shift Commanders allow for flexibility in accepting verbal requests?

Because members may be unable to use the InTime system Signup and view all the answers

What should be reviewed daily by Shift Commanders?

Activity requests for holdovers due to emergency response Signup and view all the answers

Study Notes

Scope and Purpose

The Hoffman Estates Fire Department Standard Operating Guidelines outline the use and expectations for InTime Solutions scheduling software.
The purpose is to promote consistency and ensure data quality and accuracy.

Software Access

Line firefighters access the software through the InTime Portal or mobile app.
The portal and app provide access to duty schedules, vacations, compensation days, exchange of duty, and overtime scheduled or worked.

Leave Requests

Leave requests should be submitted through the software, including type, start and end dates, and specific times.
Unapproved leave requests can be cancelled using the "Remove" link.
Once approved, the "Remove" link is not available, and the shift commander must be contacted to cancel.

Activity Requests

Activity requests record holdovers due to emergency incidents and divisional overtime.
Holdovers due to emergencies require:
Time held over (to the quarter hour)
Activity "31.170 Holdover - Emergency Response"
Unit assignment
Banking time (in clock format)
Correct hours modifier selection
Incident number in the Notes section
Divisional overtime requires:
Location "Unspecified Location"
Activity selection as informed by division heads
Notes section description

Division Heads' Responsibilities

Download and manage InTime software on their work desktop.
Review and approve activity requests under their divisional activity codes before the end of each pay period.
Run sophisticated reports on hours, dates, and activity breakdowns.

Shift Commanders' Responsibilities

Download and manage InTime software on their work desktop.
Manage personnel schedules, leave requests, activity requests, and exchange of duty requests.
Review and approve leave requests, including short-notice requests.
Allow flexibility in accepting verbal leave requests.

Administration Staff Responsibilities

Add new department personnel, expire retiring members, and load annual shift schedules.
Process payroll reports and add training scheduled through the Training Battalion Chief.
Review approved activity requests at the end of each pay period and check for accuracy.
Approve accurate activity requests for the second time.

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Description

This quiz covers the standard operating guidelines of the Hoffman Estates Fire Department for the use of InTime Scheduling Software, including its administration and effective date.