Hoffman Estates Fire Department Division Management
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Questions and Answers

Who is responsible for overseeing a number of different divisions?

  • Division Head
  • Subdivision Manager
  • Division Liaison
  • Staff Liaison (correct)

    • Who is accountable directly to a Division Liaison or a Staff Liaison?

  • Division Head (correct)
  • Subdivision Manager
  • Division Support Personnel
  • Staff Liaison

    • What is the purpose of the division management guidelines?

  • To create a new division within the department
  • To establish division structure and criteria for division participation (correct)
  • To define the role of the Fire Chief
  • To establish department goals and objectives

    • Who is responsible for managing operations of a subdivision?

    <p>Subdivision Manager</p> Signup and view all the answers

    Who reports directly to a Staff Liaison?

    <p>Division Liaison</p> Signup and view all the answers

    What is the role of Division Support Personnel?

    <p>To be involved in the operations of a division</p> Signup and view all the answers

    How many pages does the SOG document have?

    <p>4</p> Signup and view all the answers

    When is the re-evaluation date for the SOG?

    <p>January 1, 2024</p> Signup and view all the answers

    Who is responsible for budgeting for flashlights in the fire department?

    <p>Equipment Division Head</p> Signup and view all the answers

    What is the purpose of the Division Responsibility matrix?

    <p>To identify all Divisions within the organization</p> Signup and view all the answers

    Who assists the Subdivision Manager in their duties?

    <p>Other department members</p> Signup and view all the answers

    Who is responsible for reviewing and approving bills for equipment?

    <p>The Equipment Division Head</p> Signup and view all the answers

    What happens when there is an opening for a Division Head?

    <p>The Deputy Fire Chief of Administration distributes a memorandum to all department members</p> Signup and view all the answers

    What is the role of Department Officers in the Division Management Process?

    <p>They function as a Division Head or Subdivision Manager</p> Signup and view all the answers

    What is the purpose of having a Division Head for each division?

    <p>To have a 'go to' person for everything the department has or does</p> Signup and view all the answers

    Who reports directly to the Staff Liaison on the status of equipment issues?

    <p>The Equipment Division Head</p> Signup and view all the answers

    What should members include when submitting their interest in a position?

    <p>Support documentation and recommendations from department members and/or officers</p> Signup and view all the answers

    Who selects the Division Head?

    <p>The Deputy Fire Chief of Administration</p> Signup and view all the answers

    What is the purpose of a firefighter submitting a letter of interest to a Division Head?

    <p>To participate in one or more divisions</p> Signup and view all the answers

    What is one of the responsibilities of the Staff Liaison?

    <p>To meet routinely with Division Liaisons or Division Heads to review division goals</p> Signup and view all the answers

    What does the Staff Liaison provide to each Division Liaison or Division Head?

    <p>Preliminary guidance related to goals for the next fiscal year</p> Signup and view all the answers

    When does the Staff Liaison review and approve division goals?

    <p>After providing final budget information for the next fiscal year</p> Signup and view all the answers

    Who receives a written response from the Division Head regarding their application?

    <p>The applicant and Staff</p> Signup and view all the answers

    What does the Staff Liaison complete and forward to the Division Head's supervisor?

    <p>A Divisional Evaluation</p> Signup and view all the answers

    What is the primary purpose of the Division Liaison meeting with Division Heads?

    <p>To discuss the status of division goals and provide guidance on the budget process</p> Signup and view all the answers

    What is the responsibility of the Division Head in terms of budgeting?

    <p>To prepare and submit the annual budget following established guidelines and time frames</p> Signup and view all the answers

    What is the purpose of the Subdivision Matrix?

    <p>To identify subdivision members and their responsibilities</p> Signup and view all the answers

    Who is responsible for identifying a 'second in command' for the Division?

    <p>The Division Head</p> Signup and view all the answers

    What is the role of the Division Liaison in the budget process?

    <p>To provide preliminary guidance to Division Heads on the budget process</p> Signup and view all the answers

    What is the purpose of the 'List of Expectations'?

    <p>To outline the expectations for each role within a division</p> Signup and view all the answers

    Who receives the Division Annual Report?

    <p>The Division Liaison</p> Signup and view all the answers

    What is the role of the Subdivision Manager in the overall management of the Division?

    <p>To assist the Division Head in overall management of the Division</p> Signup and view all the answers

    Study Notes

    Hoffman Estates Fire Department - Division Management Guidelines

    • The Hoffman Estates Fire Department recognizes the importance of divisional responsibilities within the organization.

    Definitions

    • Staff Liaison: a staff officer who oversees a number of different divisions.
    • Division Liaison: a department member who oversees a number of divisions and/or sub-divisions and reports directly to a Staff Liaison.
    • Division Head: a department member who manages operations of a division and is accountable directly to a Division Liaison or a Staff Liaison.
    • Subdivision Manager: a department member who manages a subdivision of a division and is accountable directly to the Division Head.
    • Division Support Personnel: department members who are involved in the operations of a division and are accountable directly to a Subdivision Manager or Division Head (if no Subdivision Manager).

    Policy

    • The Hoffman Estates Fire Department has established division management guidelines to establish division structure, criteria for division participation, and better division accountability.

    Division Matrix

    • A "Division Responsibility" matrix is published to identify all Divisions within the organization, including Staff Liaison, Division Liaison, Division Head, Subdivision Managers, and Support Personnel for each Division.

    Department Officers

    • Department lieutenants and captains are expected to function as a Division Head or Subdivision Manager.
    • Department officers may be assigned a position as a Division Head or Subdivision Manager.

    Selection of Division Heads

    • When a Division Head position is open, the Deputy Fire Chief of Administration advises department members and accepts applications.
    • The selection process includes interviews, recommendations, and discussion among the Fire Chief, Deputy Fire Chief of Administration, Deputy Fire Chief of Operations, and Battalion Chiefs.

    Participation in a Division

    • Firefighters can participate in one or more divisions by submitting a letter of interest to the applicable Division Head.
    • The letter should include a recommendation from the company officer and Battalion Chief.
    • The Division Head determines if there is a position available for the applicant.

    Staff Liaison Responsibilities

    • Meet routinely with Division Liaison or Division Heads to review division goals and discuss division activities.
    • Provide guidance on budget process and goals for the next fiscal year.
    • Review and approve division goals and budget information.
    • Complete a Divisional Evaluation for Division Heads that report directly to the Staff Liaison.

    Division Liaison Responsibilities

    • Meet routinely with Division Heads to review division goals and discuss division activities.
    • Provide guidance on budget process and goals for the next fiscal year.
    • Review and approve division goals and budget information.
    • Complete a Divisional Evaluation for Division Heads.

    Division Head Responsibilities

    • Manage all division activities, ensuring timely completion, overtime management, and budget adherence.
    • Establish Subdivisions as needed and maintain a Subdivision Matrix.
    • Establish a 'List of Expectations" for each role within a division.
    • Establish divisional goals.
    • Meet routinely with Division Liaison or Staff Liaison to review division goals and discuss division activities.
    • Prepare and submit annual budget and Division Annual Report.
    • Provide written correspondence to each division member's supervisor identifying their division involvement.
    • Identify a 'second in command" of the Division.

    Subdivision Manager Responsibilities

    • Manage all Subdivision activities, ensuring timely completion.
    • Assist the Division Head in overall management of the Division.

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    Related Documents

    Hoffman Estates Fire Department Standard Operating Guidelines PDF

    Description

    This quiz covers the Standard Operating Guidelines for Division Management within the Hoffman Estates Fire Department, including administrative guidelines and NIMS compliance.

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