Questions and Answers
Who is responsible for overseeing a number of different divisions?
Who is accountable directly to a Division Liaison or a Staff Liaison?
What is the purpose of the division management guidelines?
Who is responsible for managing operations of a subdivision?
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Who reports directly to a Staff Liaison?
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What is the role of Division Support Personnel?
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How many pages does the SOG document have?
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When is the re-evaluation date for the SOG?
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Who is responsible for budgeting for flashlights in the fire department?
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What is the purpose of the Division Responsibility matrix?
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Who assists the Subdivision Manager in their duties?
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Who is responsible for reviewing and approving bills for equipment?
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What happens when there is an opening for a Division Head?
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What is the role of Department Officers in the Division Management Process?
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What is the purpose of having a Division Head for each division?
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Who reports directly to the Staff Liaison on the status of equipment issues?
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What should members include when submitting their interest in a position?
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Who selects the Division Head?
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What is the purpose of a firefighter submitting a letter of interest to a Division Head?
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What is one of the responsibilities of the Staff Liaison?
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What does the Staff Liaison provide to each Division Liaison or Division Head?
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When does the Staff Liaison review and approve division goals?
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Who receives a written response from the Division Head regarding their application?
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What does the Staff Liaison complete and forward to the Division Head's supervisor?
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What is the primary purpose of the Division Liaison meeting with Division Heads?
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What is the responsibility of the Division Head in terms of budgeting?
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What is the purpose of the Subdivision Matrix?
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Who is responsible for identifying a 'second in command' for the Division?
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What is the role of the Division Liaison in the budget process?
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What is the purpose of the 'List of Expectations'?
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Who receives the Division Annual Report?
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What is the role of the Subdivision Manager in the overall management of the Division?
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Study Notes
Hoffman Estates Fire Department - Division Management Guidelines
- The Hoffman Estates Fire Department recognizes the importance of divisional responsibilities within the organization.
Definitions
- Staff Liaison: a staff officer who oversees a number of different divisions.
- Division Liaison: a department member who oversees a number of divisions and/or sub-divisions and reports directly to a Staff Liaison.
- Division Head: a department member who manages operations of a division and is accountable directly to a Division Liaison or a Staff Liaison.
- Subdivision Manager: a department member who manages a subdivision of a division and is accountable directly to the Division Head.
- Division Support Personnel: department members who are involved in the operations of a division and are accountable directly to a Subdivision Manager or Division Head (if no Subdivision Manager).
Policy
- The Hoffman Estates Fire Department has established division management guidelines to establish division structure, criteria for division participation, and better division accountability.
Division Matrix
- A "Division Responsibility" matrix is published to identify all Divisions within the organization, including Staff Liaison, Division Liaison, Division Head, Subdivision Managers, and Support Personnel for each Division.
Department Officers
- Department lieutenants and captains are expected to function as a Division Head or Subdivision Manager.
- Department officers may be assigned a position as a Division Head or Subdivision Manager.
Selection of Division Heads
- When a Division Head position is open, the Deputy Fire Chief of Administration advises department members and accepts applications.
- The selection process includes interviews, recommendations, and discussion among the Fire Chief, Deputy Fire Chief of Administration, Deputy Fire Chief of Operations, and Battalion Chiefs.
Participation in a Division
- Firefighters can participate in one or more divisions by submitting a letter of interest to the applicable Division Head.
- The letter should include a recommendation from the company officer and Battalion Chief.
- The Division Head determines if there is a position available for the applicant.
Staff Liaison Responsibilities
- Meet routinely with Division Liaison or Division Heads to review division goals and discuss division activities.
- Provide guidance on budget process and goals for the next fiscal year.
- Review and approve division goals and budget information.
- Complete a Divisional Evaluation for Division Heads that report directly to the Staff Liaison.
Division Liaison Responsibilities
- Meet routinely with Division Heads to review division goals and discuss division activities.
- Provide guidance on budget process and goals for the next fiscal year.
- Review and approve division goals and budget information.
- Complete a Divisional Evaluation for Division Heads.
Division Head Responsibilities
- Manage all division activities, ensuring timely completion, overtime management, and budget adherence.
- Establish Subdivisions as needed and maintain a Subdivision Matrix.
- Establish a 'List of Expectations" for each role within a division.
- Establish divisional goals.
- Meet routinely with Division Liaison or Staff Liaison to review division goals and discuss division activities.
- Prepare and submit annual budget and Division Annual Report.
- Provide written correspondence to each division member's supervisor identifying their division involvement.
- Identify a 'second in command" of the Division.
Subdivision Manager Responsibilities
- Manage all Subdivision activities, ensuring timely completion.
- Assist the Division Head in overall management of the Division.
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Description
This quiz covers the Standard Operating Guidelines for Division Management within the Hoffman Estates Fire Department, including administrative guidelines and NIMS compliance.
