Grants-in-Aid Overview
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Questions and Answers

Which type of institutions generally receive grants-in-aid?

  • Private Corporations
  • Financial Institutions
  • Educational and Medical Institutions (correct)
  • Religious Institutions

What is required before a grant is paid to Railway Institutes or Sports Clubs?

  • An audited statement of accounts (correct)
  • A public vote of support
  • A letter of recommendation
  • A proposal for future projects

What is the recurring grant threshold that requires specific conditions for sanction?

  • Rs. 1 lakh per annum (correct)
  • Rs. 5 lakh per annum
  • Rs. 50,000 per annum
  • Rs. 2 lakh per annum

Who has the right to test audit the accounts of institutions receiving grants?

<p>The Comptroller and Auditor-General (D)</p> Signup and view all the answers

What must a sanctioning authority confirm regarding previous grants?

<p>They were utilized for their intended purpose (D)</p> Signup and view all the answers

Which of the following is NOT a type of institution that receives grants-in-aid?

<p>For-profit Enterprises (D)</p> Signup and view all the answers

What is a prerequisite for payment of subsidy to Railwaymen's Consumer Co-operative Society?

<p>Certification of good functioning from the Registrar of Co-operative Societies (A)</p> Signup and view all the answers

What is the minimum proportion of children and wards of Railway servants required in a school to be eligible for grants-in-aid?

<p>1/3 of the pupils (B)</p> Signup and view all the answers

Which of these factors is NOT considered when sanctioning grants-in-aid to non-railway schools?

<p>The school’s location (B)</p> Signup and view all the answers

What is the maximum amount allowed for grant-in-aid per pupil per month for Secondary/Senior Secondary Classes?

<p>Rs. 16 (D)</p> Signup and view all the answers

To which type of costs should grants-in-aid be related according to the guidelines?

<p>Recurring costs (D)</p> Signup and view all the answers

In cases where a school already receives grants-in-aid, what condition must exist for the continuation of these payments?

<p>No substantial change in circumstances (B)</p> Signup and view all the answers

What is required of schools before they can receive grants-in-aid regarding efforts to obtain assistance?

<p>Must attempt to gain additional assistance from the State Government (B)</p> Signup and view all the answers

What is the purpose of analyzing the actual deficit of the school when considering grants-in-aid?

<p>To determine the reasons behind the budget imbalance (B)</p> Signup and view all the answers

Which of the following is a valid basis for fixing the amount of grant-in-aid?

<p>The average loss per child (B)</p> Signup and view all the answers

What information must be provided regarding the grant amounts previously received from Railway revenues?

<p>The amount previously granted and its basis (B)</p> Signup and view all the answers

What is the primary condition for the Railway men's Consumers Cooperative Societies to receive a subsidy from the Railway Administration?

<p>The Cooperative department must certify satisfactory operation. (A)</p> Signup and view all the answers

Which of the following is NOT a condition for the non-recurring grant mentioned?

<p>The grant must be utilized for operational costs. (B)</p> Signup and view all the answers

What is the general maximum limit for the expenditure incurred by Railway Administrations primarily based on?

<p>The financial position of the Railway servant's Institutes and clubs. (C)</p> Signup and view all the answers

What is the interpretation of 'reasonable time' in the context of grant utilization?

<p>One year from the date of issue. (A)</p> Signup and view all the answers

What condition must be fulfilled before the sanctioning authority grants a subsidy?

<p>A certificate must ensure conditions precedent have been fulfilled. (C)</p> Signup and view all the answers

What was the primary reason for paying grants-in-aid to Non-Railway Schools after 26-1-1960?

<p>As a measure of staff welfare (A)</p> Signup and view all the answers

What is the maximum duration over which excess grants can be withdrawn from existing sanctioned schools?

<p>Three years (D)</p> Signup and view all the answers

In which way can Railway administrations assist privately managed schools run by Railway men?

<p>By licensing Railway land and offering nominal leasing of buildings (B)</p> Signup and view all the answers

How much financial stake should Railway men have in expanding existing school buildings?

<p>A portion of the sum required for the purpose (A)</p> Signup and view all the answers

What percentage of the amount that would have been spent if the school were a railway school can be provided for furniture and equipment?

<p>50% (D)</p> Signup and view all the answers

What is required from privately managed schools before they can receive certain types of financial assistance?

<p>A financial contribution towards the project (A)</p> Signup and view all the answers

What happens to any structures erected by a licensee on Railway land if the Railway terminates the license?

<p>They must be removed at the licensee's expense (D)</p> Signup and view all the answers

What type of assistance is the recurring grant to privately managed schools classified under?

<p>Recurring assistance (A)</p> Signup and view all the answers

What condition applies to the assistance for purchasing furniture and equipment?

<p>It cannot exceed the stipulated percentage of potential railway expenditure (B)</p> Signup and view all the answers

Why must any excess grants sanctioned before 26-1-60 be withdrawn gradually?

<p>To avoid immediate disruptions to students (B)</p> Signup and view all the answers

What is the primary condition for a school to be recommended for assistance from the Railway Board?

<p>Satisfying all other conditions for assistance (B)</p> Signup and view all the answers

Who typically serves as the Chairman of the Managing Committee for railway-run schools?

<p>A railway official (C)</p> Signup and view all the answers

What should be considered when granting subsidies and assistance to schools?

<p>Conditions stipulated in para 2071-GI (B)</p> Signup and view all the answers

What could be a consequence if the Managing Committee does not follow advice from the Railway administration?

<p>Temporary or permanent withholding of subsidies (C)</p> Signup and view all the answers

What is one factor that impacts the grant for medical institutions from the Railway?

<p>The average number of railway patients treated (B)</p> Signup and view all the answers

Which factor is included in determining the Railway's share of expenditure for Tuberculosis Sanatoria?

<p>Average actual cost of maintenance and care (B)</p> Signup and view all the answers

What must the Railway administration ensure regarding schools before they provide assistance?

<p>They meet the conditions for regular inspections (B)</p> Signup and view all the answers

What is one of the criteria the Railway administration uses to evaluate grants to medical institutions?

<p>Per capita cost of medicines (D)</p> Signup and view all the answers

What should schools inform the Railway administration of when they are being sanctioned grants?

<p>The stipulated conditions for assistance (B)</p> Signup and view all the answers

What types of checks are to be conducted concerning schools run by railway personnel?

<p>Regular visits by Education Officers/Railway officials (D)</p> Signup and view all the answers

What is the minimum non-recurring grant amount that requires approval for specific conditions to be met regarding the accounts of the institution receiving it?

<p>Rs. 5 lakh (B)</p> Signup and view all the answers

Which of the following is NOT required to justify a grant-in-aid to Railway Institutes or Sports Clubs?

<p>Certificate of satisfactory working (A)</p> Signup and view all the answers

What must be specified in every order sanctioning a grant?

<p>The objective and conditions attached to the grant (D)</p> Signup and view all the answers

Which authority has the delegated power to sanction grants-in-aid?

<p>Authorized sanctioning authorities (C)</p> Signup and view all the answers

What condition applies to grants exceeding Rs. 1 lakh per annum related to their accounts?

<p>Accounts are subject to test check by the Railway Accounts Department (A)</p> Signup and view all the answers

Which of the following is NOT mentioned as a type of institution to receive grants-in-aid?

<p>Public Libraries (D)</p> Signup and view all the answers

In terms of grants-in-aid, what is a prerequisite for the Railway men's Consumer Co-operative Society?

<p>Satisfactory working certificate from the Registrar (C)</p> Signup and view all the answers

What is a necessary condition for the payment of grants that extend beyond the financial year?

<p>Sanctions must be drafted to prevent them from lapsing at year-end. (B)</p> Signup and view all the answers

Which statement is true regarding the surrender of unspent balances from grants?

<p>Unused portions must be surrendered at the end of the financial year. (A)</p> Signup and view all the answers

How should grants-in-aid be structured to support institutions reliant on recurring grants?

<p>Payment should be made in three installments throughout the year. (D)</p> Signup and view all the answers

What must be clearly stated in each sanction letter regarding previous grants?

<p>Whether the unspent balance has been surrendered or considered in the new grant. (D)</p> Signup and view all the answers

In what scenario may unspent balances not need to be refunded at the end of the financial year?

<p>If the grants extend beyond the current financial year. (A)</p> Signup and view all the answers

Under what condition can a school gain assistance from the Railway Board without being in receipt of full grant-in-aid from the State Government?

<p>If it satisfies all other conditions for assistance (B)</p> Signup and view all the answers

What is the primary role of the committee formed by the Railway administration regarding school assistance?

<p>To manage the affairs of the school and ensure compliance (B)</p> Signup and view all the answers

Who is generally expected to serve as the Chairman of the Managing Committee for schools run by railway personnel?

<p>A Railway official (B)</p> Signup and view all the answers

What consequence may occur if the Managing Committee does not adhere to the Railway administration's advice?

<p>The Railway administration may withhold all subsidies and grants (A)</p> Signup and view all the answers

What factors affect the Railway's share of expenditure for medical institutions?

<p>Average number of railway patients and actual medicine costs (C)</p> Signup and view all the answers

What should the Railway administration communicate to school authorities when sanctioning grants?

<p>Conditions stipulated for the grant and compliance expectations (C)</p> Signup and view all the answers

What is an essential criterion for the Railway's financial support of Tuberculosis Sanatoria?

<p>The average actual maintenance cost for the preceding years (A)</p> Signup and view all the answers

What action does the Railway administration take if shortcomings are observed during inspections?

<p>Inform the Managing Committee of the issues for rectification (C)</p> Signup and view all the answers

What is one typical condition that schools must meet to benefit from Railway assistance for furniture and equipment?

<p>They must exhibit appropriate expenditure in line with the guidelines (C)</p> Signup and view all the answers

What aspect of financial management is subjected to Railway Board's approval for Tuberculosis Sanatoria?

<p>The average costs incurred over the last two or three years (A)</p> Signup and view all the answers

What is the purpose of reporting excess expenditure by Railway Administrations?

<p>To inform the Railway Board about financial discrepancies. (B)</p> Signup and view all the answers

What duration does the subsidy for Railway men's Consumers Cooperative Societies last?

<p>Three years. (B)</p> Signup and view all the answers

What must a society certify to continue receiving subsidies from the Railway Administration?

<p>That they have fulfilled the necessary administrative requirements. (C)</p> Signup and view all the answers

What qualifies grants given to other local bodies?

<p>They are governed by specific case requirements. (B)</p> Signup and view all the answers

What is likely the interpretation of 'reasonable time' for grant spending?

<p>One year from the date of sanction. (D)</p> Signup and view all the answers

What can happen if a portion of the grant is not utilized as intended?

<p>It should be surrendered to the government. (D)</p> Signup and view all the answers

What must the sanctioning authority verify before granting a subsidy?

<p>That all precedent conditions for the grant are fulfilled. (C)</p> Signup and view all the answers

What information is expected from institutions receiving grants?

<p>Records of all past expenditures and grants received. (B)</p> Signup and view all the answers

What is a guiding principle for spending grants by local bodies?

<p>Each grant should serve a specific sanctioned purpose. (B)</p> Signup and view all the answers

Which factor is vital for the ongoing evaluation of societies receiving subsidies?

<p>Regular certification of satisfactory operations. (C)</p> Signup and view all the answers

What is the maximum per capita grant-in-aid for primary classes according to the guidelines?

<p>Rs. 8 (D)</p> Signup and view all the answers

Which statement best describes the annual nature of grants-in-aid sanctioned to schools?

<p>Grants must be sanctioned on an annual basis. (B)</p> Signup and view all the answers

What is the minimum student requirement for a school to be eligible for grants-in-aid concerning Railway servants' children?

<p>Both B and C (B)</p> Signup and view all the answers

What should be considered when assessing a school's financial situation before granting aid?

<p>The actual deficit and reasons for it (A)</p> Signup and view all the answers

Which of the following restrictions is placed on the grants-in-aid provided to schools?

<p>Grants should not exceed the amount based on average loss per child. (D)</p> Signup and view all the answers

What minimum proportion of the total student body should be Railway servants' wards for a school to consider applying for grants?

<p>1/3rd of the pupils (B)</p> Signup and view all the answers

What is the purpose of the investigation into a school's attempts to seek additional assistance from the State Government?

<p>To assess the validity of the financial aid needs. (A)</p> Signup and view all the answers

When can a grant-in-aid be sanctioned according to the financial guidelines?

<p>Only if there is an actual budget deficit. (B)</p> Signup and view all the answers

What factor must be checked regarding historical financial support from Railway revenues for granting new aid?

<p>The amount previously granted and the basis for it. (D)</p> Signup and view all the answers

Flashcards

Grants-in-aid

Financial contributions given to institutions for specific purposes.

Educational and Medical Institutions

Institutions like schools, colleges, hospitals that receive grants-in-aid.

Railway Institutes and Sports Clubs

Organizations associated with the railways offering education and sports, receiving funds.

Recurring Grants

Grants paid repeatedly at regular intervals.

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Non-recurring Grants

Grants paid once.

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Grant Sanction Authority

Authorities delegated by the president with the power to approve grants-in-aid.

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Audited Financial Statements

Financial reports reviewed by an authorized party.

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Grants-in-aid for non-railway schools

Financial assistance given to schools not run by the railways.

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Factors for grant-in-aid

Criteria for determining if grants are given: student numbers, railway employee children, state government recognition, existing budget, additional state aid attempts, previous Railway grants, proposed Railway grants, and per-pupil expense limits.

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Railway employee children ratio

At least 1/3 of students in a school must be children or wards of railway employees, or 100 pupils, whichever is smaller.

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State government recognition

Schools must be fully recognized by the state government and meet all state educational requirements to receive grants.

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Budgetary deficit

Schools with an inability to balance their financial budget.

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Additional state aid attempts

Schools must try and get additional funding from the state government before receiving Railway grants.

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Grant amount limitation

Grant amount should not exceed the fixed amount per student (primary, middle or senior secondary).

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Annual grants

Grant approvals are for only a single year.

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Existing grant continuity

Existing grant payments to schools remain unchanged unless major circumstances alter.

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What are the limits on how much railway administrations can spend?

Railway administrations have set spending limits for each financial year. If spending exceeds these limits, the excess must be reported to the Railway Board.

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How are Railway Institutes and Clubs funded?

Institutes and clubs receive funding based on their financial position, as certified by accounting authorities. The number of railway employees is also a factor.

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What is the subsidy for Railway men's Consumer Cooperative Societies?

These societies receive a subsidy, covering up to half their administrative and establishment charges for the first three years, provided they meet certain conditions.

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What are the conditions for other local bodies receiving grants?

Grants to local bodies are not subject to general conditions but are specific to each case. The grant must be used for the intended purpose within a reasonable time, and any unused portion must be returned.

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What is the 'reasonable time' for using a grant?

The 'reasonable time' for using a grant is usually one year from the date the grant is sanctioned. This rule applies unless a specific time limit is set by the sanctioning authority.

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What are Non-Railway Schools?

Schools catering to children of Railway employees that are not directly managed by the Railway but receive financial support.

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What are the grants for Non-Railway Schools called?

These grants are referred to as "grants-in-aid", meaning financial support given to assist the schools.

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When did the policy for Non-Railway Schools change?

The policy regarding grants-in-aid for Non-Railway Schools changed after January 26th, 1960.

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What happens to existing grants after 1960?

Grants sanctioned before January 26th, 1960, that are in excess may be gradually withdrawn over a three-year period.

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Who decides on grants for Non-Railway Schools?

The General Managers, in consultation with their Financial Advisor and Chief Accounts Officers, determine the grants.

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What type of schools are run by Railwaymen in colonies?

These are 'privately managed' schools, meaning they are established and managed by Railway employees but not directly by the Railway.

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What is the Railway's role in these private schools?

The Railway provides assistance to these privately managed schools, both in terms of recurring and non-recurring grants.

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What are non-recurring grants for private schools?

Non-recurring grants are one-time financial assistance, often for initial setup or major improvements.

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What kinds of non-recurring grants are offered?

Non-recurring grants can be used for building expansion, new construction, purchasing furniture, and equipment.

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What is the recurring assistance for private schools?

Recurring assistance refers to regular financial contributions given to the schools on a continual basis.

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Railway School Assistance

The Railway may provide financial assistance to schools catering to railway employees, subject to certain conditions.

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Railway Representation in School Management

The Railway administration must have representatives on the management committee of schools they assist, aiming for a Railway official as chairperson.

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Grant Conditions Enforcement

The Railway administration must communicate the specific conditions for receiving grants to assisted schools.

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Regular School Inspections

Railway-assisted schools are subject to regular inspections to ensure their quality and adherence to guidelines.

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Consequences of Non-compliance

If a school fails to follow Railway administration advice or guidelines, the Railway may withhold grants.

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Medical Institution Grants

Grants for medical institutions serving railways employees depend on the number of patients, cost of medicines, and proposed recovery.

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Sanatorium Costs

For tuberculosis sanatoriums benefiting railway employees, the Railway shares expenditure based on costs of beds, diet, and medical care.

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Railway Board Approval

The Railway Board has the final authority to approve the Railway's share of expenditure in medical institution grants.

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Cost of Medications

The cost of medicines for railway patients is a significant factor in determining grants for medical institutions serving them.

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Average Patient Benefit

The number of railway patients benefiting from a medical institution influences the grant provided by the Railway.

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What are Grants-in-Aid?

Financial contributions provided by the Indian Railways to various institutions like schools, hospitals, sports clubs, and co-operative societies, to support their operations and activities.

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Who approves Grants-in-Aid?

The President of India delegates the power to sanction Grants-in-Aid to specific authorities, who then make the decisions based on set guidelines.

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Conditions for receiving Grants-in-Aid

Institutions receiving Grants-in-Aid must meet specific requirements, including clear objectives for using the funds, maintaining audited financial records, and ensuring the grant's purpose is fulfilled.

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Auditing of Grants-in-Aid

To ensure proper utilization of Grants-in-Aid, the Railway Accounts Department conducts periodic audits of the receiving institutions, while the Comptroller and Auditor General also has the right to conduct independent audits.

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What are recurring grants?

Grants provided to institutions on a regular and continuous basis, like annual payments.

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What are non-recurring grants?

Grants provided only once, often for specific projects or initial setup costs.

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What is the role of the Railway in schools?

The Railway provides grants to schools catering to railway employee children, but they also maintain some control over the schools' management and operations.

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Who sanctions grants to non-railway schools?

The General Managers of the Railways, in consultation with their financial advisors and chief accounts officers.

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What's the minimum requirement for railway children in a school?

At least 1/3rd of the students in a school must be either children or wards of Railway servants, or a minimum of 100 students, whichever is lower.

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Why does a school need to be fully recognized?

Schools must be fully recognized by the State Government for all purposes and adhere to their educational codes to be eligible for grants.

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What's the key condition for receiving grants?

The school must be unable to balance its budget, demonstrating need for financial assistance.

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What's the annual limit on grants?

The amount of grant cannot exceed the average expenditure per child, with maximum limits based on class level (primary, middle, or secondary/senior secondary).

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How are existing grants handled?

Grants already being paid to non-railway schools continue as long as there is no significant change in circumstances.

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Why can't the grant cover non-recurring costs?

The grants are designed for recurring operational expenses, not one-time investments.

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What happens if there are changes in the number of railway children?

The per capita grant is automatically adjusted based on the change in the number of children of railway servants.

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Who has the final say on grants?

The Railway Board, a higher authority, has the final approval over the grants, ensuring consistency with overall railway policies.

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Grant Payment Timing

For small institutions highly dependent on recurring grants, payments should be made in three installments: April, May-September, and October or later, ensuring consistent funding throughout the year.

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Grant Sanction Lapse

Grants sanctioned for a specific period beyond the financial year need not be refunded at the year's end. However, unspent balance after one year from the sanction date must be surrendered.

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Grant Utilization Certificate

For grants allocated for particular purposes, the sanctioning authority must provide a certificate to the Financial Advisor and Chief Accounts Officer verifying its use.

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Grant Sanction Drafting

Grant sanctions should be drafted to prevent them from expiring at the end of the financial year.

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Grant Adjustment for Next Year

If a grant is sanctioned for a financial year and remains unspent, the sanctioning authority can adjust the amount against the following year's grant.

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Spending Limits for Railway Administrations

Railway administrations have a set maximum amount they can spend each year. Any overspending must be reported to the Railway Board.

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Funding for Railway Institutes and Clubs

These organizations receive funding based on their financial position and the number of railway employees they serve.

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Subsidy for Railwaymen's Consumer Co-operative Societies

For the first three years, these societies receive half of their administrative costs, regardless of profit or loss, if they meet certain requirements.

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Grant Conditions for Other Local Bodies

These grants are specific to each case, but they must be used for their intended purpose within a reasonable timeframe, and any unused funds must be returned.

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Grants for Non-Railway Schools

Financial assistance provided to schools that cater to children of railway employees but are not directly managed by the Railway.

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Conditions for Non-Railway Schools Receiving Grants

Schools must be recognized by the state government, have a significant percentage of railway children, and make efforts to secure additional state funding.

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Grant Amount for Non-Railway Schools

The grant amount is limited and varies depending on student level (primary, middle, or senior secondary).

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Grant Review and Modification

Existing grants are generally kept unchanged unless significant changes occur, and they are reviewed and adjusted annually.

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Railway's Role in Private Schools

The Railway provides both recurring (regular) and non-recurring (one-time) financial assistance to schools run by railway employees in colonies.

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Study Notes

Grants-in-Aid

  • Grants are given to various institutions like educational/medical, sports clubs, railway cooperatives, and local bodies

  • Approval authority is delegated to specific individuals

  • Clear stipulations on the purpose, recurring/non-recurring nature, and timeframe for spend are required for grant approvals

  • Audited accounts are necessary for railway institutes and cooperative societies to receive grants, including ensuring previous grants were spent appropriately

  • Recurring grants over Rs. 1 lakh and non-recurring grants over Rs. 5 lakh are subject to audit by the Railway Accounts Department and the Comptroller and Auditor General

  • Educational institutions require full government recognition and need to have at least one-third of students or 100 pupils as railway employees' children

  • Grants to non-railway schools can be approved following consultations with the financial advisor, and chief accounts officers, and considering the factors such as: total school students, inclusion of railway employees/children, and if the school meets the requirements of the government's educational code and full grant eligibility and any budget deficits to be supported by the school and efforts to seek state government assistance

  • Grants are on a yearly basis, and existing grants to non-railway schools continue unless circumstances substantially change

  • Privately managed railway-employee schools in railway colonies may receive support from the railway administration, such as assistance for expanding facilities or construction

  • Medical institutions receive grants based on the number of railway patients treated, per capita medicine costs, and estimated recoverable amounts

  • Limits are set for railway institutes and clubs

  • Railwaymen's consumer cooperative societies may receive subsidies to cover administrative and establishment charges for the first three years

  • Other local bodies and institutions receive grants based on individual circumstances, with conditions such as spending funds within a reasonable timeframe and returning unspent funds

  • Grants are monitored, including checks to ensure funds are specifically used for the intended purpose

  • Grantees are checked and tracked to ensure funds are being used according to the terms of grant.

  • If there are mistakes, funding can be withheld

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Related Documents

Indian Railway Establishment Manual (Vol-II) PDF

Description

This quiz covers the essential aspects of grants-in-aid provided to various institutions, including educational and medical organizations. It examines the approval authority, stipulations for grant purposes, and auditing requirements for proper fund allocation and usage. Engage with key points about recurring and non-recurring grants and their specific criteria.

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