Podcast
Questions and Answers
What is the maximum value of a grant that the Mayor can approve and execute without requiring City Council approval?
What is the maximum value of a grant that the Mayor can approve and execute without requiring City Council approval?
- $15,000
- $25,000
- $10,000
- $20,000 (correct)
Which authority is responsible for maintaining a list of all active grant awards for the City of Omaha?
Which authority is responsible for maintaining a list of all active grant awards for the City of Omaha?
- The City Council
- The Department of Finance
- The Grants Administration Division (correct)
- The Mayor's Office
What is the consequence of failing to adhere to the terms and conditions prescribed by the grantor?
What is the consequence of failing to adhere to the terms and conditions prescribed by the grantor?
- Enhanced reputation of the City
- Increased funding for future projects
- Legal liability and jeopardizing future grants (correct)
- Simplified grant application processes
What is required for all contracts in excess of $20,000?
What is required for all contracts in excess of $20,000?
Who is designated as the only Authorized Representative for the City of Omaha?
Who is designated as the only Authorized Representative for the City of Omaha?
What must departments do upon receipt of a grant award?
What must departments do upon receipt of a grant award?
What is the main purpose of the Grant Management Policy established by the City of Omaha?
What is the main purpose of the Grant Management Policy established by the City of Omaha?
Which regulations must be utilized for the purchase of materials and services with grant funds?
Which regulations must be utilized for the purchase of materials and services with grant funds?
What does the Authorized Representative's signature on a grant proposal signify?
What does the Authorized Representative's signature on a grant proposal signify?
Which division oversees management and oversight of grant funds in Omaha?
Which division oversees management and oversight of grant funds in Omaha?
What is a critical factor to consider before submitting a grant application?
What is a critical factor to consider before submitting a grant application?
Under what circumstances will the City of Omaha not pursue a grant?
Under what circumstances will the City of Omaha not pursue a grant?
Indirect costs of administering grant programs should be:
Indirect costs of administering grant programs should be:
Which of the following statements about grant agreements is true?
Which of the following statements about grant agreements is true?
What should the City of Omaha ensure before seeking grants?
What should the City of Omaha ensure before seeking grants?
What document provides guidelines for the administration of federal awards that the City follows?
What document provides guidelines for the administration of federal awards that the City follows?
Flashcards
Grant Management Policy
Grant Management Policy
The City of Omaha's policy for managing grant-funded projects, ensuring consistent acquisition and administration of funds from various sources.
Grant Support Policy
Grant Support Policy
The City encourages seeking grants to enhance its functions, unless they conflict with City goals, generate more cost than benefit, or restrict its mission.
Grant Administration
Grant Administration
The Grant Administration Division of the Mayor's Office manages and oversees grant funds, following strict guidelines from federal and state entities.
Funding Evaluation
Funding Evaluation
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Staff Capacity for Grants
Staff Capacity for Grants
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Indirect Cost Recovery
Indirect Cost Recovery
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Grant Agreements: Legal Contracts
Grant Agreements: Legal Contracts
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Additional Grant Conditions
Additional Grant Conditions
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City's Responsibility in Grant Management
City's Responsibility in Grant Management
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Grant Compliance
Grant Compliance
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Consequences of Grant Non-Compliance
Consequences of Grant Non-Compliance
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Mayor's Authority in Grant Approval
Mayor's Authority in Grant Approval
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Authorized Representative for Grant Agreements
Authorized Representative for Grant Agreements
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Procurement Regulations for Grant-Funded Purchases
Procurement Regulations for Grant-Funded Purchases
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Role of the Grant Administration Division
Role of the Grant Administration Division
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Grant Administration Division's Impact
Grant Administration Division's Impact
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Study Notes
Grant Management Policy
- City of Omaha policy for grant-funded projects
- Policy sets standards for consistent grant acquisition and administration
- Applies to all grants from federal, state, county, local, corporate, and private sources
- Encourages grants unless they conflict with strategic goals, cost more than benefit, or restrict mission
Policy and Procedures
- City seeks grant funding to enhance all departments
- Grant funding enables initiatives, hires, and equipment acquisition beyond budget
- Grant Administration Division (Mayor's Office) manages grant funds
- Follows federal and state statutes, OMB 2 CFR Part 200, Justice Dept. guidelines, and related sources
- Grant Administration Division can impose conditions to improve program oversight, address needs, and support city goals (as long as not in conflict with higher-level governance)
Grant Identification, Evaluation and Application
- Potential grants evaluated before submission
- Grant impact on current and future resources considered
- Factors for grant evaluation:
- Available funding for matching
- Budget implications (personnel, equipment)
- Department capacity to administer and implement the grant.
- City only seeks grants with sufficient staff to effectively administer
- Ensure grant requirements are met and proposed work is accomplished.
Notification
- Grant agreements are legal contracts
- City responsible for project objectives and adhering to grant terms
- Non-compliance increases legal liability and compromises future funding
- Departments must send electronic copies of grant notifications & agreements/contracts to Grant Administration Division within one week of receipt
Grant Administration Division
- Provides grant management guidance and oversight
- Maintains a list of all active grants for the City
- Serves as central source for cross-departmental grant communication
- Ensures effective grant application and administration procedures
Grant Acceptance, Administration, and Operational Management
- Mayor approves grant documents under $20,000 unless specific requirements necessitate City Council approval
- Council approval required for grants over $20,000
- All contracts exceeding $20,000 require Council Resolution approval
- Mayor is the authorized representative and signs documents for City
Procurement
- Omaha Municipal Code and Administrative Regulations guide procurement with grant funds
- Grant requirements on procurement, like those needed for purchases over $20,000, are followed
- Department Directors ensure compliance with grant requirements
Oversight
- Grant Administration Division oversees and enforces the executive order
- Works with other departments for policy compliance
Executive Order Date
- Executive Order established July 26, 2021
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Description
Explore the City of Omaha's comprehensive policy for managing grant-funded projects. This quiz covers key aspects of grant acquisition, administration, and the roles of the Grant Administration Division, ensuring policies align with strategic goals. Test your understanding of the procedures and guidelines that govern grant management in the city.
