Government Revenues & Payment Procedures
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Government Revenues & Payment Procedures

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What is the required action before a receipt book can be used?

  • The number of forms must be counted and recorded by the officer in charge. (correct)
  • The receipt book must be certified by a senior government official.
  • The receipt book must be registered with the Central Forms Store.
  • The number of forms must be recorded in the book by any officer.
  • Under what circumstances may duplicates of receipts be issued?

  • When the original receipt is lost without exception.
  • When duplicates can be prepared without prior approval of senior officials.
  • When special orders of the Government authorize duplicates. (correct)
  • When the issuing officer retains a copy of the original receipt.
  • Who must keep custody of the receipt books?

  • The Officer authorized to sign the receipts on behalf of the Government. (correct)
  • The chief auditor for oversight purposes.
  • The accountant assigned to the office.
  • The administrative assistant in charge of finances.
  • What is the main purpose of form G.A.R. 6?

    <p>To standardize the receipt format used by various departments.</p> Signup and view all the answers

    What is the limitation placed on the issue of duplicates of receipts?

    <p>Duplicates cannot be issued on the grounds that originals have been lost.</p> Signup and view all the answers

    What should be done if departmental receipts exceed the payments made?

    <p>The excess should be transferred to the bank or the Accounts Officer.</p> Signup and view all the answers

    What must be noted on the challan when remitting excess receipts?

    <p>The full cash amount received and the expenses met should be noted.</p> Signup and view all the answers

    What phrase should be included on a formal claim when adjusting departmental receipts?

    <p>Transfer credit to the appropriate account head.</p> Signup and view all the answers

    How should payments into the bank on Government account be documented?

    <p>Through a challan in Form GAR 7 detailing the payment nature.</p> Signup and view all the answers

    What is the purpose of separate challans in governmental transactions?

    <p>To differentiate money creditable to different heads of account.</p> Signup and view all the answers

    What should be used for making rupee deposits to the Government Account regarding imports financed under Direct Payment Procedure?

    <p>Form GAR 8 in quadruplicate</p> Signup and view all the answers

    Which statement correctly describes the provision for the supply of challan forms?

    <p>Challan forms are provided free of charge by departmental officers or banks.</p> Signup and view all the answers

    How should fees be remitted by candidates in India for examinations conducted by respective commissions?

    <p>Crossed Indian Postal Orders or other negotiable instruments</p> Signup and view all the answers

    In what way can fees from candidates residing outside India be received?

    <p>Received only through Missions abroad</p> Signup and view all the answers

    The receipts related to direct taxes are administered by which two boards?

    <p>Central Board of Direct Taxes and Central Board of Excise and Customs</p> Signup and view all the answers

    What is the maximum amount of cash a departmental officer can normally receive in a single transaction without special authorization?

    <p>Rs. 100</p> Signup and view all the answers

    What forms of payment are acceptable for government revenues as mentioned in the document?

    <p>Legal tender coins, bank drafts, and postal orders</p> Signup and view all the answers

    What is the definition of 'local branch' as used in the context above?

    <p>A branch of a bank located at the officer's station</p> Signup and view all the answers

    Which of the following methods is NOT mentioned as a way of receiving government revenues?

    <p>International wire transfers</p> Signup and view all the answers

    What should departmental officers do when receiving cheques in their name under regulations?

    <p>Endorse them for payment to their Pay and Accounts Officers</p> Signup and view all the answers

    In which case can a departmental officer accept higher cash amounts than normally permitted?

    <p>Unless specifically authorized otherwise</p> Signup and view all the answers

    How should cash revenues be remitted by officers functioning outside their Pay and Accounts Offices?

    <p>By means of crossed bank drafts</p> Signup and view all the answers

    Which option describes the proper procedure for endorsements on cheques received by non-cheque drawing departmental officers?

    <p>Endorse them to the concerned Pay and Accounts Officers</p> Signup and view all the answers

    What documents may be specified to be tendered for payment of Government dues by a Ministry, Department, or union territory?

    <p>Only bank drafts can be accepted.</p> Signup and view all the answers

    What provision must be followed before accepting cheques and bank drafts drawn on scheduled banks?

    <p>Special instructions may be issued by relevant authorities.</p> Signup and view all the answers

    What type of receipt is given after a cheque or draft has been cleared?

    <p>A formal payment receipt.</p> Signup and view all the answers

    What must be done before a cheque or draft is tendered as a payment?

    <p>It should be crossed by the drawer.</p> Signup and view all the answers

    What happens if a bank considers that a cheque or draft cannot be reasonably collected?

    <p>The bank reserves the right to refuse acceptance.</p> Signup and view all the answers

    What type of bank must the cheques or drafts be drawn on for acceptance?

    <p>Scheduled banks.</p> Signup and view all the answers

    What may occur if a bank draft is tendered at the same branch for credit to the Government account?

    <p>The receipt may be delivered to the tenderer on the same day.</p> Signup and view all the answers

    What does the acknowledgement of receipt for a cheque or draft include?

    <p>Details of the cheque or draft related to the payment.</p> Signup and view all the answers

    When is a government cheque deemed paid if it is tendered to the bank?

    <p>On the date it is cleared and entered in the receipt scroll</p> Signup and view all the answers

    What must the Head of an office ensure before signing a receipt?

    <p>That the amount is properly entered in the cash book</p> Signup and view all the answers

    How should receipts be written according to the stipulated guidelines?

    <p>In figures and in words, with a full signature</p> Signup and view all the answers

    What is the payment deemed when a cheque is mailed but marked as not payable before a certain date?

    <p>Not paid until the specified date</p> Signup and view all the answers

    In what scenario can a receipt be granted for a recovery from a payment made on a bill?

    <p>Only if specifically requested by the payer</p> Signup and view all the answers

    What is required if payment is made by postal money order to the government?

    <p>Adherence to specific additional provisions</p> Signup and view all the answers

    Which officer may sign receipts on behalf of the Head of the office?

    <p>Any subordinate officer authorized by the Head</p> Signup and view all the answers

    What is true regarding the receipt issuance for the sale of savings boxes?

    <p>Receipts are not required in this case</p> Signup and view all the answers

    What should be recorded as receipts and expenditure when departmental receipts are used for payments?

    <p>The gross receipts and the payments made therefrom</p> Signup and view all the answers

    What must accompany payments into the bank on Government account according to the stipulated procedure?

    <p>A challan that specifies the details of the payment</p> Signup and view all the answers

    What is the significance of the phrase 'received payment by transfer credit to...' in the context of formal claims?

    <p>It denotes the head of account to which the amount is creditable</p> Signup and view all the answers

    What should be noted on the challan when departmental receipts are remitted to the bank?

    <p>The full amount of cash received and the expenses met</p> Signup and view all the answers

    What is the main requirement regarding the classification of payments made into the bank?

    <p>Proper account classification and information about allocation must be provided</p> Signup and view all the answers

    When submitting a 'Nil' claim, what is NOT required to be indicated?

    <p>The payment methods used for the claim</p> Signup and view all the answers

    For what purpose should separate challans be used in government transactions?

    <p>To distinguish between different heads of account for clarity</p> Signup and view all the answers

    What happens if the departmental receipts and payments made are equal?

    <p>No remittance is necessary, and no further action is required</p> Signup and view all the answers

    Study Notes

    Part II: Receipt of Government Revenues, Dues, etc.

    • Government revenues, dues, or other moneys can be collected in cash, cheques, drafts, money orders, or postal orders.
    • Departmental officers typically receive cash up to Rs. 100.
    • "Local branch" refers to bank branches in the same location where the departmental officer or Pay and Accounts Officer is stationed.
    • Cheques or drafts should be made out to the Pay and Accounts Officer.
    • Departmental officers can endorse cheques to the relevant Pay & Accounts Officer.
    • Cash received outside office locations should be sent via bank drafts to the accounts office.
    • Under certain circumstances, only bank drafts may be accepted for Government dues.

    Cheques and Bank Drafts

    • Cheques and bank drafts on a scheduled bank can be used for payment.
    • Drafts issued should be crossed.
    • Government cannot accept payment until cheques or drafts are cleared.
    • A preliminary receipt is issued when the cheque or draft is tendered.
    • The bank has the right to reject cheques or drafts.
    • Bank drafts presented to the issuing branch are generally accepted the same day.
    • If a cheque or draft is dishonored, the tenderer should be notified immediately.

    Date of Receipt

    • Cheques or drafts are considered paid on the date of clearing and entry in the receipt scroll (bank).
    • For officers, payment is considered on the third working day after presentation.
    • Post-dated payments are not effective until the payment date.
    • The methods of payment may vary depending on the specific transaction.

    Receipt Books

    • Receipt books are numbered (Form G.A.R. 6) and obtained from the Central Forms Store.
    • Standard Form G.A.R. 6 should be used unless a different form is prescribed.
    • Receipt books are kept under lock and key.
    • The number of forms is documented before use.
    • Counterfoils of used receipts are kept securely.

    Duplicate Receipts

    • Duplicate receipts cannot be issued if originals are claimed lost.
    • Situations requiring duplicates may be allowed through specific regulations.

    Departmental Regulations

    • Detailed procedures for receipt handling are outlined in departmental regulations.

    Transfer Credit

    • If government receipts are used for departmental payments, the details are recorded in payment records.
    • Any surplus receipt will be credited to the bank.

    Grant of Receipts

    • Heads of offices must issue receipts after confirmation of cash booking.
    • Other authorized personnel can also issue receipts.

    Other Points

    • Receipts are required to contain bill, full transaction details and if necessary a separate challan (Form GAR 7).
    • The examination fees payable for government examinations can be paid via crossed postal orders or other appropriate instruments.

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    Related Documents

    Receipts and Payments PDF

    Description

    This quiz covers the procedures for receiving government revenues, including details about acceptable forms of payment such as cash, cheques, and bank drafts. It also discusses the roles of departmental officers and the guidelines for endorsing payments. Test your understanding of these important financial protocols.

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