Government Revenues & Payment Procedures
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Questions and Answers

What is the required action before a receipt book can be used?

  • The number of forms must be counted and recorded by the officer in charge. (correct)
  • The receipt book must be certified by a senior government official.
  • The receipt book must be registered with the Central Forms Store.
  • The number of forms must be recorded in the book by any officer.

Under what circumstances may duplicates of receipts be issued?

  • When the original receipt is lost without exception.
  • When duplicates can be prepared without prior approval of senior officials.
  • When special orders of the Government authorize duplicates. (correct)
  • When the issuing officer retains a copy of the original receipt.

Who must keep custody of the receipt books?

  • The Officer authorized to sign the receipts on behalf of the Government. (correct)
  • The chief auditor for oversight purposes.
  • The accountant assigned to the office.
  • The administrative assistant in charge of finances.

What is the main purpose of form G.A.R. 6?

<p>To standardize the receipt format used by various departments. (A)</p> Signup and view all the answers

What is the limitation placed on the issue of duplicates of receipts?

<p>Duplicates cannot be issued on the grounds that originals have been lost. (A)</p> Signup and view all the answers

What should be done if departmental receipts exceed the payments made?

<p>The excess should be transferred to the bank or the Accounts Officer. (C)</p> Signup and view all the answers

What must be noted on the challan when remitting excess receipts?

<p>The full cash amount received and the expenses met should be noted. (C)</p> Signup and view all the answers

What phrase should be included on a formal claim when adjusting departmental receipts?

<p>Transfer credit to the appropriate account head. (D)</p> Signup and view all the answers

How should payments into the bank on Government account be documented?

<p>Through a challan in Form GAR 7 detailing the payment nature. (B)</p> Signup and view all the answers

What is the purpose of separate challans in governmental transactions?

<p>To differentiate money creditable to different heads of account. (D)</p> Signup and view all the answers

What should be used for making rupee deposits to the Government Account regarding imports financed under Direct Payment Procedure?

<p>Form GAR 8 in quadruplicate (B)</p> Signup and view all the answers

Which statement correctly describes the provision for the supply of challan forms?

<p>Challan forms are provided free of charge by departmental officers or banks. (C)</p> Signup and view all the answers

How should fees be remitted by candidates in India for examinations conducted by respective commissions?

<p>Crossed Indian Postal Orders or other negotiable instruments (C)</p> Signup and view all the answers

In what way can fees from candidates residing outside India be received?

<p>Received only through Missions abroad (B)</p> Signup and view all the answers

The receipts related to direct taxes are administered by which two boards?

<p>Central Board of Direct Taxes and Central Board of Excise and Customs (A)</p> Signup and view all the answers

What is the maximum amount of cash a departmental officer can normally receive in a single transaction without special authorization?

<p>Rs. 100 (D)</p> Signup and view all the answers

What forms of payment are acceptable for government revenues as mentioned in the document?

<p>Legal tender coins, bank drafts, and postal orders (A)</p> Signup and view all the answers

What is the definition of 'local branch' as used in the context above?

<p>A branch of a bank located at the officer's station (A)</p> Signup and view all the answers

Which of the following methods is NOT mentioned as a way of receiving government revenues?

<p>International wire transfers (B)</p> Signup and view all the answers

What should departmental officers do when receiving cheques in their name under regulations?

<p>Endorse them for payment to their Pay and Accounts Officers (D)</p> Signup and view all the answers

In which case can a departmental officer accept higher cash amounts than normally permitted?

<p>Unless specifically authorized otherwise (A)</p> Signup and view all the answers

How should cash revenues be remitted by officers functioning outside their Pay and Accounts Offices?

<p>By means of crossed bank drafts (A)</p> Signup and view all the answers

Which option describes the proper procedure for endorsements on cheques received by non-cheque drawing departmental officers?

<p>Endorse them to the concerned Pay and Accounts Officers (C)</p> Signup and view all the answers

What documents may be specified to be tendered for payment of Government dues by a Ministry, Department, or union territory?

<p>Only bank drafts can be accepted. (B)</p> Signup and view all the answers

What provision must be followed before accepting cheques and bank drafts drawn on scheduled banks?

<p>Special instructions may be issued by relevant authorities. (C)</p> Signup and view all the answers

What type of receipt is given after a cheque or draft has been cleared?

<p>A formal payment receipt. (C)</p> Signup and view all the answers

What must be done before a cheque or draft is tendered as a payment?

<p>It should be crossed by the drawer. (A)</p> Signup and view all the answers

What happens if a bank considers that a cheque or draft cannot be reasonably collected?

<p>The bank reserves the right to refuse acceptance. (D)</p> Signup and view all the answers

What type of bank must the cheques or drafts be drawn on for acceptance?

<p>Scheduled banks. (B)</p> Signup and view all the answers

What may occur if a bank draft is tendered at the same branch for credit to the Government account?

<p>The receipt may be delivered to the tenderer on the same day. (B)</p> Signup and view all the answers

What does the acknowledgement of receipt for a cheque or draft include?

<p>Details of the cheque or draft related to the payment. (A)</p> Signup and view all the answers

When is a government cheque deemed paid if it is tendered to the bank?

<p>On the date it is cleared and entered in the receipt scroll (B)</p> Signup and view all the answers

What must the Head of an office ensure before signing a receipt?

<p>That the amount is properly entered in the cash book (C)</p> Signup and view all the answers

How should receipts be written according to the stipulated guidelines?

<p>In figures and in words, with a full signature (D)</p> Signup and view all the answers

What is the payment deemed when a cheque is mailed but marked as not payable before a certain date?

<p>Not paid until the specified date (C)</p> Signup and view all the answers

In what scenario can a receipt be granted for a recovery from a payment made on a bill?

<p>Only if specifically requested by the payer (D)</p> Signup and view all the answers

What is required if payment is made by postal money order to the government?

<p>Adherence to specific additional provisions (B)</p> Signup and view all the answers

Which officer may sign receipts on behalf of the Head of the office?

<p>Any subordinate officer authorized by the Head (C)</p> Signup and view all the answers

What is true regarding the receipt issuance for the sale of savings boxes?

<p>Receipts are not required in this case (B)</p> Signup and view all the answers

What should be recorded as receipts and expenditure when departmental receipts are used for payments?

<p>The gross receipts and the payments made therefrom (C)</p> Signup and view all the answers

What must accompany payments into the bank on Government account according to the stipulated procedure?

<p>A challan that specifies the details of the payment (B)</p> Signup and view all the answers

What is the significance of the phrase 'received payment by transfer credit to...' in the context of formal claims?

<p>It denotes the head of account to which the amount is creditable (C)</p> Signup and view all the answers

What should be noted on the challan when departmental receipts are remitted to the bank?

<p>The full amount of cash received and the expenses met (C)</p> Signup and view all the answers

What is the main requirement regarding the classification of payments made into the bank?

<p>Proper account classification and information about allocation must be provided (B)</p> Signup and view all the answers

When submitting a 'Nil' claim, what is NOT required to be indicated?

<p>The payment methods used for the claim (A)</p> Signup and view all the answers

For what purpose should separate challans be used in government transactions?

<p>To distinguish between different heads of account for clarity (D)</p> Signup and view all the answers

What happens if the departmental receipts and payments made are equal?

<p>No remittance is necessary, and no further action is required (A)</p> Signup and view all the answers

Flashcards

Government Revenue Receipt

Government revenues, dues, or other money received on behalf of the government.

Methods of Receipt

Government revenue can be received in cash, cheques, drafts, money orders, or postal orders, or as per Government prescribed form.

Departmental Officers

Officers responsible for collecting government revenue.

Local Branch of a Scheduled Bank

Banks situated in the same location as the departmental officer or Pay and Accounts Officer.

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Pay and Accounts Officer

Officers responsible for crediting government income into the government account.

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Crossed Local Drafts/Local Cheques

Payment methods making transfer of the money to a specific government account.

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Cash Limit for Departmental Officers

Departmental officers can accept up to Rs. 100 in cash.

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Cheque Drawing Powers

Authority to write or sign checks.

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Remittance of Cash

Transferring cash received by departmental officers at locations other than their Pay and Accounts Offices to the latter office using crossed bank drafts.

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Receipt Book Form

Standard receipt book form (G.A.R. 6) for government money transactions, obtainable from the Central Forms Store, Calcutta.

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Receipt Book Custody

Receipt books are kept under lock and key by the officer authorized to sign on behalf of the government.

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Receipt Book Count

Government officer must count and record receipt forms in the book before use.

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Duplicate Receipts (Prohibition)

Government officers cannot issue duplicate receipts for lost originals unless authorized by rules or special government orders.

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Certificate Procedure for lost receipts

If a receipt is lost, a certificate stating the receipt of a sum on a specific account from a specific person on a specific day, can be issued instead of a duplicate

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Departmental Regulations

Detailed procedures for collecting government dues and issuing receipts, tailored to individual departments.

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Government Dues Payment

Payment of amounts owed to the government, which can involve bank drafts or cheques.

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Bank Drafts

A written order from one bank to another to pay a specified amount of money.

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Cheques

A written order to a bank to pay a specified amount of money from a checking account.

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Local Branch of a Scheduled Bank

A branch of a bank that is part of a nationwide banking system.

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Departmental Officers

Government employees authorized to receive payments on behalf of the government.

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Ministry, Department, or Union Territory

A governmental organization or unit making decisions regarding government dues.

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Controller General of Accounts

A government official responsible for overseeing and controlling the accounting operations.

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Payment Acknowledgement

Confirmation from government that payment has been received

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Crossed Cheques/Drafts

Cheques or bank drafts that are marked with two parallel lines across the face, to protect from fraud.

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Cleared Cheque/Draft

A cheque or draft where the bank has confirmed that the drawer has sufficient funds.

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Government dues payment date

The date when government dues are considered paid, depending on the payment method (cheque/draft, postal money order, etc.).

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Bank cheque/draft payment date

The date a cheque/draft is cleared and entered in the receipt scroll.

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Departmental officer cheque/draft payment date

The third working day after cheque/draft presentation to the officer.

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Postal cheque/draft payment date

The date the payment cover is placed in the post office.

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Non-payable cheque/draft

A cheque/draft with a specified date after which it is payable.

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Receipt Issuance (general)

Heads of offices must give a signed receipt to payers after verifying payment details.

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Receipt Issuance (recovery)

Receipts required when money is not in cash but recovered from a bill with full deductions.

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Receipt format

Receipts must include figures and words and officer's full signature over stamps.

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National Savings Organisation receipts

No receipts need to be issued if field staff of the National Savings Organisation collect payment for savings boxes.

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Transfer Credit Procedure

A procedure for transferring departmental receipts to a government account when used to make departmental payments

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Nil/Formal Claim

A claim submitted to the Accounts Officer in place of cash payment when departmental receipts are used for departmental payments.

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Remittance to Bank/Accounts Officer

Transferring the excess of receipts over payments to the bank or Accounts Officer.

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Receipted Challan

A form for documenting payments into a bank on behalf of the government.

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Form GAR 7

The specific form used for government challans documenting payments.

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Head of Account

Specific classification of government accounts used for categorizing funds.

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Challan Form Supply

Government and bank-provided forms for tax payments, possibly bilingual.

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Direct Tax Remittance

Income tax, corporation tax payments sent to RBI or specified banks.

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Import Deposit Form

Form GAR 8 used for government accounts relating to import payments.

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Examination Fees Remittance

Fees for Union/Staff Selection Commission exams paid via postal orders or other negotiable instruments.

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International Examination Fees

Fees for candidates outside India handled by foreign Missions.

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Study Notes

Part II: Receipt of Government Revenues, Dues, etc.

  • Government revenues, dues, or other moneys can be collected in cash, cheques, drafts, money orders, or postal orders.
  • Departmental officers typically receive cash up to Rs. 100.
  • "Local branch" refers to bank branches in the same location where the departmental officer or Pay and Accounts Officer is stationed.
  • Cheques or drafts should be made out to the Pay and Accounts Officer.
  • Departmental officers can endorse cheques to the relevant Pay & Accounts Officer.
  • Cash received outside office locations should be sent via bank drafts to the accounts office.
  • Under certain circumstances, only bank drafts may be accepted for Government dues.

Cheques and Bank Drafts

  • Cheques and bank drafts on a scheduled bank can be used for payment.
  • Drafts issued should be crossed.
  • Government cannot accept payment until cheques or drafts are cleared.
  • A preliminary receipt is issued when the cheque or draft is tendered.
  • The bank has the right to reject cheques or drafts.
  • Bank drafts presented to the issuing branch are generally accepted the same day.
  • If a cheque or draft is dishonored, the tenderer should be notified immediately.

Date of Receipt

  • Cheques or drafts are considered paid on the date of clearing and entry in the receipt scroll (bank).
  • For officers, payment is considered on the third working day after presentation.
  • Post-dated payments are not effective until the payment date.
  • The methods of payment may vary depending on the specific transaction.

Receipt Books

  • Receipt books are numbered (Form G.A.R. 6) and obtained from the Central Forms Store.
  • Standard Form G.A.R. 6 should be used unless a different form is prescribed.
  • Receipt books are kept under lock and key.
  • The number of forms is documented before use.
  • Counterfoils of used receipts are kept securely.

Duplicate Receipts

  • Duplicate receipts cannot be issued if originals are claimed lost.
  • Situations requiring duplicates may be allowed through specific regulations.

Departmental Regulations

  • Detailed procedures for receipt handling are outlined in departmental regulations.

Transfer Credit

  • If government receipts are used for departmental payments, the details are recorded in payment records.
  • Any surplus receipt will be credited to the bank.

Grant of Receipts

  • Heads of offices must issue receipts after confirmation of cash booking.
  • Other authorized personnel can also issue receipts.

Other Points

  • Receipts are required to contain bill, full transaction details and if necessary a separate challan (Form GAR 7).
  • The examination fees payable for government examinations can be paid via crossed postal orders or other appropriate instruments.

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Receipts and Payments PDF

Description

This quiz covers the procedures for receiving government revenues, including details about acceptable forms of payment such as cash, cheques, and bank drafts. It also discusses the roles of departmental officers and the guidelines for endorsing payments. Test your understanding of these important financial protocols.

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