Podcast
Questions and Answers
In an unloading register, which of the following is NOT typically recorded?
In an unloading register, which of the following is NOT typically recorded?
- Placement date and time of wagons
- Signature of unloading supervisor
- Consignee details (correct)
- Type of wagon
What action is taken when an inward invoice shows less freight collected than required?
What action is taken when an inward invoice shows less freight collected than required?
- The amount is refunded to the sender
- The freight amount is written off
- The undercharges are collected at the time of delivery (correct)
- The overcharges are collected at the time of delivery
What is the procedure for handling overcharges when freight has been prepaid?
What is the procedure for handling overcharges when freight has been prepaid?
- The overcharge is given to the unloading supervisor.
- The overcharges are kept as an internal credit
- The overcharge is refunded by the Chief Claims Officer. (correct)
- The overcharge is deducted from the next shipment.
Before unloading, defective seals on wagons, must be opened in the presence of which authority?
Before unloading, defective seals on wagons, must be opened in the presence of which authority?
What is the primary purpose of checking the seal card and pocket level during unloading?
What is the primary purpose of checking the seal card and pocket level during unloading?
If packages are found broken during unloading, besides reweighing, what action is required?
If packages are found broken during unloading, besides reweighing, what action is required?
Which register records the details of wagons placed for unloading?
Which register records the details of wagons placed for unloading?
Which detail about the handling process of goods is emphasized in the text?
Which detail about the handling process of goods is emphasized in the text?
What is one of the primary checks done on inward invoices when they are received at the destination station?
What is one of the primary checks done on inward invoices when they are received at the destination station?
Where are the inward invoices stored after being checked at the destination station?
Where are the inward invoices stored after being checked at the destination station?
What is the primary purpose of re-weighing damaged packages upon receipt at a station?
What is the primary purpose of re-weighing damaged packages upon receipt at a station?
According to the guidelines, what percentage of inward consignments should be re-weighed at all stations?
According to the guidelines, what percentage of inward consignments should be re-weighed at all stations?
If, during re-weighment, the weight of goods is found to be less than the original weight, what action should be taken?
If, during re-weighment, the weight of goods is found to be less than the original weight, what action should be taken?
Within what time frame should a Damage and Deficiency (DD) message be issued after opening a wagon?
Within what time frame should a Damage and Deficiency (DD) message be issued after opening a wagon?
How should packages in wagon load consignments be re-weighed when they are not of equal size and weight?
How should packages in wagon load consignments be re-weighed when they are not of equal size and weight?
Which of the following conditions necessitates the issuance of a DD message?
Which of the following conditions necessitates the issuance of a DD message?
Under Section 79, what is the re-weighment charge for an 8-wheeler Broad Gauge (BG) wagon?
Under Section 79, what is the re-weighment charge for an 8-wheeler Broad Gauge (BG) wagon?
What does the D1 classification of a DD message indicate?
What does the D1 classification of a DD message indicate?
When is a NIKOLO message issued?
When is a NIKOLO message issued?
In which of the following circumstances should a Damages and Deficiency Post Card (DDPC) be issued?
In which of the following circumstances should a Damages and Deficiency Post Card (DDPC) be issued?
When should a DDPC be issued, according to the given guidelines?
When should a DDPC be issued, according to the given guidelines?
What information is recorded in the Wagon Transfer Register (WTR)?
What information is recorded in the Wagon Transfer Register (WTR)?
To whom should the DDPC be addressed primarily?
To whom should the DDPC be addressed primarily?
What is the purpose of a gate pass, as per the document provided?
What is the purpose of a gate pass, as per the document provided?
Which of the following information is NOT required to be written on a DDPC?
Which of the following information is NOT required to be written on a DDPC?
How many pages are there in a gate pass book, and what are their purposes?
How many pages are there in a gate pass book, and what are their purposes?
Which detail is typically NOT included on a gate pass?
Which detail is typically NOT included on a gate pass?
What specific remark is to be passed in the DDPC register after issuing the DDPC?
What specific remark is to be passed in the DDPC register after issuing the DDPC?
What action follows the issuance of the last DD message in a register?
What action follows the issuance of the last DD message in a register?
According to the provided material, what is always used when issuing a DD Message?
According to the provided material, what is always used when issuing a DD Message?
In the unloading register, which of the following is least directly associated with tracking the physical attributes of the goods themselves?
In the unloading register, which of the following is least directly associated with tracking the physical attributes of the goods themselves?
If an inward invoice indicates a discrepancy where less freight was initially collected, what specific action is outlined to rectify this?
If an inward invoice indicates a discrepancy where less freight was initially collected, what specific action is outlined to rectify this?
In the event that an inward invoice shows overcharged prepaid freight, how is the reimbursement typically handled according to the procedure?
In the event that an inward invoice shows overcharged prepaid freight, how is the reimbursement typically handled according to the procedure?
What primarily determines the procedure for handling goods during unloading, according to the guidelines?
What primarily determines the procedure for handling goods during unloading, according to the guidelines?
If a consignment of goods is found to have been delivered with broken packages during unloading, which additional step is essential after re-weighing and notifying concerned stations?
If a consignment of goods is found to have been delivered with broken packages during unloading, which additional step is essential after re-weighing and notifying concerned stations?
Besides the stock book, where else are the details of wagons placed for unloading recorded?
Besides the stock book, where else are the details of wagons placed for unloading recorded?
Which condition, among those listed, is NOT a specific trigger for re-weighment of packages during the unloading process?
Which condition, among those listed, is NOT a specific trigger for re-weighment of packages during the unloading process?
What is the key function of the inward invoice index register in the handling process of goods?
What is the key function of the inward invoice index register in the handling process of goods?
In which of the following situations relating to wagon seals is the presence of RPF personnel mandated?
In which of the following situations relating to wagon seals is the presence of RPF personnel mandated?
Which particular aspect of goods handling dictates that precautions must be taken for certain types of cargo during the unloading process?
Which particular aspect of goods handling dictates that precautions must be taken for certain types of cargo during the unloading process?
What is a key characteristic of a NIKOLO message, distinguishing it from a standard DD message?
What is a key characteristic of a NIKOLO message, distinguishing it from a standard DD message?
Following the issuance of the final DD message noted in the register, what precise record is made next?
Following the issuance of the final DD message noted in the register, what precise record is made next?
What specific condition necessitates the issuance of a DD message concerning packages on a railway wagon?
What specific condition necessitates the issuance of a DD message concerning packages on a railway wagon?
In the context of goods delivery, what is the primary purpose of the 'receipt' page in a gate pass book?
In the context of goods delivery, what is the primary purpose of the 'receipt' page in a gate pass book?
What is the significance of the D2 classification within the Damage and Deficiency reporting system?
What is the significance of the D2 classification within the Damage and Deficiency reporting system?
Which detail is NOT explicitly required to be noted by the railway personnel on a gate pass?
Which detail is NOT explicitly required to be noted by the railway personnel on a gate pass?
According to the guidelines, if a wagon has defective seals, where is the detail noted?
According to the guidelines, if a wagon has defective seals, where is the detail noted?
What is the specific reason for consignee/agent to sign in the Wagon Transfer Register (WTR) after the placement and release timings of the wagons?
What is the specific reason for consignee/agent to sign in the Wagon Transfer Register (WTR) after the placement and release timings of the wagons?
How is the Damage and Deficiency (DD) message communicated initially?
How is the Damage and Deficiency (DD) message communicated initially?
In the structure of a gate pass, what happens to the "emerald" of the gate pass?
In the structure of a gate pass, what happens to the "emerald" of the gate pass?
What is the primary reason for re-weighing 10% of received inward consignments at all stations?
What is the primary reason for re-weighing 10% of received inward consignments at all stations?
If all packages in a wagon load consignment are of similar weight, how is the re-weighment process conducted?
If all packages in a wagon load consignment are of similar weight, how is the re-weighment process conducted?
When packages in a wagon load consignment vary in size and weight, what is the initial step in re-weighment?
When packages in a wagon load consignment vary in size and weight, what is the initial step in re-weighment?
According to section 79, If a party requests a reweighment of wagon load consignments, what is charged for re-weighing a Narrow Gauge 8 wheeler wagon?
According to section 79, If a party requests a reweighment of wagon load consignments, what is charged for re-weighing a Narrow Gauge 8 wheeler wagon?
Under which of the following scenarios is the issuance of a Damages and Deficiency Post Card (DDPC) NOT required?
Under which of the following scenarios is the issuance of a Damages and Deficiency Post Card (DDPC) NOT required?
On what day or timeframe should a DDPC be issued when damaged goods are discovered?
On what day or timeframe should a DDPC be issued when damaged goods are discovered?
To whom is the original DDPC primarily addressed after being issued?
To whom is the original DDPC primarily addressed after being issued?
Which of the following details regarding the seals of a wagon is required to be noted on a DDPC?
Which of the following details regarding the seals of a wagon is required to be noted on a DDPC?
Which of the following is NOT a required piece of information when filling out a DDPC?
Which of the following is NOT a required piece of information when filling out a DDPC?
After issuing a DDPC and entering it into the DDPC register, what remark must be recorded in the register?
After issuing a DDPC and entering it into the DDPC register, what remark must be recorded in the register?
Which column in the unloading register is used to record the railway's identification markings on the goods?
Which column in the unloading register is used to record the railway's identification markings on the goods?
When checking inward invoices at the destination station, which of the following is NOT verified?
When checking inward invoices at the destination station, which of the following is NOT verified?
In the event of overcharged freight on a 'to pay' basis, what action is taken?
In the event of overcharged freight on a 'to pay' basis, what action is taken?
What is the primary purpose of recording details of wagons in the stock book?
What is the primary purpose of recording details of wagons in the stock book?
During unloading, who ensures that packages have been received as per the seal card and pocket level?
During unloading, who ensures that packages have been received as per the seal card and pocket level?
Which type of goods requires special handling precautions during unloading?
Which type of goods requires special handling precautions during unloading?
When are goods re-weighed during the unloading process?
When are goods re-weighed during the unloading process?
What is the primary goal of re-weighing goods when damaged packages are received?
What is the primary goal of re-weighing goods when damaged packages are received?
Where are inward invoices kept as record after being checked at the destination station?
Where are inward invoices kept as record after being checked at the destination station?
What is the first step when a wagon is identified as having defective seals before unloading?
What is the first step when a wagon is identified as having defective seals before unloading?
What is one reason to re-weigh goods?
What is one reason to re-weigh goods?
What percentage of received inward consignments should typically be re-weighed?
What percentage of received inward consignments should typically be re-weighed?
If the freight was 'paid' in advance, and overcharged, how will the customer receive a refund?
If the freight was 'paid' in advance, and overcharged, how will the customer receive a refund?
If re-weighment reveals an excess weight compared to the original records, what action is taken?
If re-weighment reveals an excess weight compared to the original records, what action is taken?
According to the guidelines, what is the re-weighment charge for an 8-wheeler Meter Gauge (MG) wagon?
According to the guidelines, what is the re-weighment charge for an 8-wheeler Meter Gauge (MG) wagon?
Under what condition should a Damages and Deficiency Post Card (DDPC) be issued?
Under what condition should a Damages and Deficiency Post Card (DDPC) be issued?
What should the DDPC be addressed to?
What should the DDPC be addressed to?
Which detail is NOT required on a Damages and Deficiency Post Card (DDPC)?
Which detail is NOT required on a Damages and Deficiency Post Card (DDPC)?
What remark is passed in the DDPC register after issuing a DDPC?
What remark is passed in the DDPC register after issuing a DDPC?
What action is taken if the reweighment of packages indicates less weight than the original?
What action is taken if the reweighment of packages indicates less weight than the original?
What is the primary purpose of the Wagon Transfer Register?
What is the primary purpose of the Wagon Transfer Register?
What does a D3 classification in a DD message signify?
What does a D3 classification in a DD message signify?
Which of these conditions warrants the issuance of a Damage and Deficiency (DD) message?
Which of these conditions warrants the issuance of a Damage and Deficiency (DD) message?
What is the purpose of the 'receipt' page in a gate pass book?
What is the purpose of the 'receipt' page in a gate pass book?
In a gate pass book, what is the 'emerald' page intended for?
In a gate pass book, what is the 'emerald' page intended for?
What is a NIKOLO message?
What is a NIKOLO message?
What information is NOT required on a DD message?
What information is NOT required on a DD message?
What is the specific time limit within which a Damage and Deficiency message should be issued after a wagon is opened?
What is the specific time limit within which a Damage and Deficiency message should be issued after a wagon is opened?
Which is always used when issuing a Damage and Deficiency message?
Which is always used when issuing a Damage and Deficiency message?
Flashcards
Damage and Deficiency Message (DD Message)
Damage and Deficiency Message (DD Message)
A written message sent by telegram to report damage or deficiencies in a wagon's contents.
Wagon Transfer Register (WTR)
Wagon Transfer Register (WTR)
A register used to keep track of the arrival and departure times of wagons.
Gate Pass
Gate Pass
A document issued at major stations that allows merchants to take their goods outside the railway limits.
Packages received excess in number
Packages received excess in number
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Packages received short in number
Packages received short in number
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Packages exchanged
Packages exchanged
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NIKOLO Message
NIKOLO Message
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D1
D1
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D2
D2
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D3
D3
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Unloading Register
Unloading Register
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Checking Inward Invoices
Checking Inward Invoices
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Unloading of Goods
Unloading of Goods
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Verifying Goods During Unloading
Verifying Goods During Unloading
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Stock Book
Stock Book
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Goods Shed
Goods Shed
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Seal Card
Seal Card
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Reweighing Goods
Reweighing Goods
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Discrepancies
Discrepancies
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Reporting Discrepancies
Reporting Discrepancies
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Re-weighment of Goods
Re-weighment of Goods
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Damages and Deficiency Post Card (DDPC)
Damages and Deficiency Post Card (DDPC)
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Why is Reweighment Needed?
Why is Reweighment Needed?
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How is Reweighment Performed?
How is Reweighment Performed?
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What Happens if the Reweighment Shows Less Weight?
What Happens if the Reweighment Shows Less Weight?
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What Happens if the Reweighment Shows More Weight?
What Happens if the Reweighment Shows More Weight?
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When and Where is the DDPC Sent?
When and Where is the DDPC Sent?
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What Information is on a DDPC?
What Information is on a DDPC?
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Who Signs the DDPC?
Who Signs the DDPC?
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What Happens After Issuing a DDPC?
What Happens After Issuing a DDPC?
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DD Message Categories
DD Message Categories
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Packages Received Short
Packages Received Short
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Packages Received Excess
Packages Received Excess
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Damage and Deficiency Post Card (DDPC) Register
Damage and Deficiency Post Card (DDPC) Register
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Why is Reweighment Necessary?
Why is Reweighment Necessary?
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Reweighment Shows Less Weight
Reweighment Shows Less Weight
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Reweighment Shows More Weight
Reweighment Shows More Weight
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What Information is on the DDPC?
What Information is on the DDPC?
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Damaged Packages
Damaged Packages
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Last Sealing Station
Last Sealing Station
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Information on a DDPC
Information on a DDPC
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D1 (DDPC Category)
D1 (DDPC Category)
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D2 (DDPC Category)
D2 (DDPC Category)
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D3 (DDPC Category)
D3 (DDPC Category)
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Study Notes
Unloading of Goods
- Unloading registers record inward consignment details.
- Register includes invoice number and date, railway receipt number and date, station of origin, wagon numbers, owning railway, wagon type, carrying capacity, tare weight, floor area, number of packages, goods description, weight, railway markings, placement date/time for unloading, completion date/time, supervisor's signature, and remarks.
Checking Inward Invoices
- Destination station personnel check invoices against distance, class, chargeable weight, rate per tonne, freight calculation, and total freight.
- If less freight collected than due, undercharges are noted.
- If more freight collected than due, overcharges are noted and, if paid, refunded.
- Invoice details are recorded in an index registry and delivery book.
- Invoices kept at destination station as a record.
Re-weighment of Goods
- Re-weighing is done for damaged packages to ascertain shortages or calculate undercharges to prevent revenue leakage.
- 10% of received inward consignment is reweighed.
- Reweighment entries recorded in register.
- Excess weight results in undercharge collection; less weight results in overcharge refund.
- If all packages have similar weight, 10% are reweighed. Otherwise, packages grouped by size/weight, with 10% from each group weighed.
- If requested, wagons are weighed on weigh bridges, and charges collected according to wagon type (8-wheeler BG wagon: ₹7500/wagon; 8-wheeler MG wagon: ₹1500/wagon).
Damage and Deficiency Post Card (DDPC)
- DDPC is a printed card used for reporting damaged/deficient goods.
- Issued on same day of unloading, addressed to last station, with copies sent to relevant stations, GRP, and RPF.
- Essential data recorded on the DDPC: station issuing it, date/time, wagon number, owning railway, wagon type, description of seals, total packages, damaged/deficient packages, reweighment weight, wagon type, RPF number.
- Station master signs and stamps DDPC.
- Record noting of DDPC issued in register.
Damage and Deficiency Message (DD Message)
- Sent as a telegram within 6 hours of opening the wagon when packages are short/excess/exchanged.
- Contains information on station, date/time, wagon number, owning railway, wagon type, description of seals, total packages, short/excess/exchanged packages, wagon weight, and RPF number.
- Remark on DD message register noting issue.
- Damage/deficiency classified based on estimated loss (D1 ≥ ₹5000, D2 ₹2000-₹5000, D3 < ₹2000).
- If all seals intact but packages damaged/missing, message called "NIKOLO MESSAGE".
Wagon Transfer Register (WTR)
- Records date/time of wagon placement and release for unloading.
- Consignee/agent signs to confirm correct timings.
Gate Pass
- Gate pass issued after delivery at major stations, allowing merchants to take goods outside railway limits.
- Gate pass book includes gate pass, record, and receipt pages.
- Details of goods, quantity, railway marking, and pass duration are recorded.
- Emerald of the gate pass is deposited at the goods warehouse gate.
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Description
This quiz covers the processes of unloading goods, checking inward invoices, and re-weighing for discrepancies. It addresses the details to be recorded for consignment, invoice verification against charges, and procedures for handling over and undercharges. Test your knowledge on efficient goods management and record-keeping in logistics.
