Functions of an Office

Podcast

Play an AI-generated podcast conversation about this lesson

Questions and Answers

What is a potential consequence of offering flexible working arrangements to employees?

Reduced employee motivation
Dilution of organisational culture (correct)
Increased labour costs
Improved control over staff

What is the primary purpose of policies, procedures, and best practices in an organisation?

To ensure effective control over transactions (correct)
To communicate organisational information
To reduce infrastructure costs
To attract and retain employees

What type of information is typically included in a company's handbook?

Organisation charts and personnel files
Manual of best practices and procedures (correct)
Staff planning charts and team sites
Internal telephone list and holiday rota

What is a potential advantage of implementing flexible working arrangements?

Increased commitment to the organisation (D) Signup and view all the answers

What is the primary role of transactions in an organisation?

To facilitate the exchange of goods and services (C) Signup and view all the answers

What is a potential challenge of implementing flexible working arrangements?

Difficulties in co-ordinating and controlling staff (C) Signup and view all the answers

What is the primary benefit of an integrated computerized accounting system?

Updating all relevant records with a single entry (B) Signup and view all the answers

Luca Pacioli's contribution to accounting was the development of

The first printed explanation of double-entry bookkeeping (C) Signup and view all the answers

Which of the following is NOT a characteristic of an integrated computerized accounting system?

Reduces the need for double-entry bookkeeping (D) Signup and view all the answers

What is a primary function of an office in supporting commerce and industry?

Providing information to other organisations (B) Signup and view all the answers

What is the primary purpose of double-entry bookkeeping?

To ensure that every transaction is recorded as a debit and a credit (C) Signup and view all the answers

What type of information is typically provided by an office for internal use?

Facts and figures for control purposes (D) Signup and view all the answers

What is an example of an office activity related to the receipt of goods?

Purchasing (C) Signup and view all the answers

What is the definition of a debit in accounting terms?

A record of all money expected to come into an account (A) Signup and view all the answers

What is a potential drawback of a centralized system?

Staff boredom due to lack of variety (A) Signup and view all the answers

What is the primary purpose of an office in relation to records?

To maintain records for future reference (C) Signup and view all the answers

What is the result of processing a sales invoice in an integrated system?

The inventory record and relevant accounts are simultaneously updated (C) Signup and view all the answers

What is the main advantage of decentralizing office procedures?

Clerical work is better done near to the practical work (D) Signup and view all the answers

What is an example of an office activity related to the sale of products or services?

Marketing and selling (D) Signup and view all the answers

What is the primary purpose of an organization chart?

To illustrate the communication flow between departments (D) Signup and view all the answers

What is the primary function of an office in relation to information?

Gathering and processing information (A) Signup and view all the answers

What is a disadvantage of decentralization?

Duplication of services (D) Signup and view all the answers

What factor does not influence the internal arrangements of an organization?

The weather conditions (B) Signup and view all the answers

What is a consequence of rigid procedures in a centralized system?

Difficulty in coping with emergency jobs (D) Signup and view all the answers

What is the primary purpose of exercising control over transactions in a business?

To prevent fraud and errors (D) Signup and view all the answers

What is the primary benefit of computerising an accounting system?

Enhanced decision-making capabilities (D) Signup and view all the answers

What is a file in a computerised accounting system?

A collection of similar records (D) Signup and view all the answers

What is the primary function of a computerised accounting system in relation to transactions?

To automate routine processing of transactions (C) Signup and view all the answers

What is the main effect of computerising the accounting system in terms of information access?

Information is available on demand (B) Signup and view all the answers

What is an example of a transaction that requires effective control in a business?

Receiving goods into store from a supplier (B) Signup and view all the answers

Flashcards

Flexible working arrangements

Policies that allow employees to work outside of traditional hours or locations.

Organisational culture

The shared values, beliefs, and behaviours within an organisation.