Formatting Styles Chapter 4 Review
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Questions and Answers

What is a style?

A named set of formats.

Describe the differences between body text and headings.

Body text is the paragraphs and headings are the titles that are often bold and in larger and different font.

What formatting does the Normal style apply to a paragraph?

11 pt Calibri, 10 pts space after.

What formatting does the Heading 1 style apply to a paragraph?

<p>14 pt Cambria, bold, 24 pts space before, dark blue.</p> Signup and view all the answers

List the steps required to create a new style named caption, based on the Normal style, that center aligns a paragraph.

<ol> <li>Format the paragraph as Normal style with center alignment. 2. Right-click a formatted paragraph. 3. Select styles - save selection as new quick style. 4. Type caption in the displayed dialog box.</li> </ol> Signup and view all the answers

What is a cell?

<p>The intersection of a row and column.</p> Signup and view all the answers

How is a table with four rows and two columns created?

<p>Insert - Table - move pointer over the grid to select 2 columns on the top and 4 rows down the side.</p> Signup and view all the answers

How is a row selected?

<p>Point to the left of the row then click 'Select Row'.</p> Signup and view all the answers

How is a column selected?

<p>Point to the top of the column then click 'Select Column'.</p> Signup and view all the answers

What is a boundary?

<p>The column and row borders.</p> Signup and view all the answers

What happens when the boundary of a column is double clicked?

<p>Changes the height or width just enough to display the data entirely.</p> Signup and view all the answers

How is a row deleted from a table?

<p>Layout - Delete.</p> Signup and view all the answers

List the steps required to apply yellow shading to the top row of a table.

<p>Design - Shading and select the yellow shading.</p> Signup and view all the answers

How can all the numbers in a column be summed in the last cell of the column?

<p>Layout - Formula - dialog box displayed with =SUM(ABOVE).</p> Signup and view all the answers

If a number changes, how can the sum be updated?

<p>Right-click the cell that contains the calculation and select 'Update field'.</p> Signup and view all the answers

What is a TOC?

<p>Table of Contents.</p> Signup and view all the answers

How is a table of contents created?

<p>References - Table of Contents.</p> Signup and view all the answers

How is a table of contents updated?

<p>Click Table of Contents to make it active and then click 'Update Table'.</p> Signup and view all the answers

How can an entry in the table of contents be used to display the corresponding heading?

<p>Press the Ctrl key and click a TOC entry to scroll the document and place the insertion point in the corresponding heading.</p> Signup and view all the answers

How is a document divided into sections?

<p>Section breaks.</p> Signup and view all the answers

List the steps required to insert a Next Page section break at the insertion point.

<p>Layout - Page breaks - select Next Page.</p> Signup and view all the answers

List the steps required to have cats in the header on page 2 of a document, dogs in the header on page 3 and no header on the first page.

<ol> <li>Divide document into 3 sections using Page Layout - Breaks - Next Page. 2. Create a header that contains Cats. 3. Place the insertion point in the first section header and click Design - Different First Page. 4. Place the insertion point in the third section header and click Design - Link to Previous. 5. Type Dogs in the third section header.</li> </ol> Signup and view all the answers

How can the page number in a footer be formatted as capital Roman numerals?

<p>Click Design - Page Number - Format Page Numbers and select the capital Roman numerals format in the Number format list.</p> Signup and view all the answers

List the steps required to start page numbering at 1 on the third page of a document.

<ol> <li>Divide document into sections with a new section starting on page 3. 2. Place insertion point in the section header on page 3 and click Design - Link to Previous. 3. Click Design - Page Number - Format Page Numbers. 4. In the Start at list, select 1.</li> </ol> Signup and view all the answers

List the steps required to have Word automatically hyphenate the open document.

<p>Page Layout - Hyphenation - Automatic.</p> Signup and view all the answers

What does Outline view display?

<p>The organization of a document.</p> Signup and view all the answers

How do you display the open document in Outline view?

<p>View - Outline.</p> Signup and view all the answers

What is a bibliography?

<p>A list of the sources cited and consulted in preparation of a document.</p> Signup and view all the answers

What do citations refer to?

<p>Sources listed in a bibliography.</p> Signup and view all the answers

What does a 'Works Cited' list contain?

<p>Contains bibliography entries.</p> Signup and view all the answers

List the steps required to select a topic in Outline view and move it to after the topic below it.

<ol> <li>Click + next to the topic heading. 2. Click Outlining - Move Down.</li> </ol> Signup and view all the answers

Describe a situation when a placeholder would be used in a citation.

<p>Inserted if you didn't have all of your notes with you or if you needed to go back to the source and look up additional information at a later date.</p> Signup and view all the answers

What is a theme?

<p>A named set of formats.</p> Signup and view all the answers

What does a theme affect in a document?

<p>Colors, fonts and other effects associated with styles.</p> Signup and view all the answers

Does a new, blank document have a theme applied to it? If so, which one? If not, why?

<p>False</p> Signup and view all the answers

What is a SmartArt graphic?

<p>A diagram that shows a relationship between elements; a SmartArt graphic is used to illustrate information.</p> Signup and view all the answers

What is an element?

<p>People, companies, tasks, goals, or statistics.</p> Signup and view all the answers

List the steps required to insert a SmartArt graphic at the insertion point.

<ol> <li>Click Insert - SmartArt. 2. Select a layout type. 3. Click a layout. 4. Select OK.</li> </ol> Signup and view all the answers

Describe 3 ways to change the look of a SmartArt graphic.

<p>Three ways include adding a Shape Fill, applying a Text Outline and to change the layout.</p> Signup and view all the answers

List the steps required to format a document in 3 columns.

<p>Click Page Layout - Columns - Three.</p> Signup and view all the answers

Describe how to set up a two-fold brochure in Word.

<p>Create a two-page document in landscape orientation with all margins 0.5&quot; and three equal columns 1&quot; apart.</p> Signup and view all the answers

Find an example of a two-fold brochure and describe the purpose and audience of the brochure.

<p>Camps, the purpose of the two-fold brochure that I found is to advertise the company and encourage people to hire them for their services.</p> Signup and view all the answers

Why would text be formatted as a hyperlink to a heading in the same document? Give an example.

<p>Text would be formatted as a hyperlink to a heading to allow the reader to quickly scroll to a heading; this could be used in lengthy documents, such as essays or reports.</p> Signup and view all the answers

Describe a document that would include text boxes.

<p>A newsletter would include text boxes for different parts of the newsletter.</p> Signup and view all the answers

Explain two advantages of using a text box.

<p>Text boxes can be moved and sized like a graphic; styles can also be applied to text boxes.</p> Signup and view all the answers

What is a nameplate and where is it positioned in a newsletter?

<p>A nameplate is the area at the top of the first page that contains the title and date of publication.</p> Signup and view all the answers

What is a masthead and where is it positioned in a newsletter?

<p>The masthead is an area that includes the publisher's contact information and reprint policy; it is typically placed on the second page.</p> Signup and view all the answers

Why is a newsletter created in Word divided into sections?

<p>A newsletter is divided into sections to allow for different page formats, such as columns.</p> Signup and view all the answers

Find a newsletter and describe the binding and methods of distribution for the newsletter.

<p>Binding and distribution methods vary per publication; common methods are stapling or folding for physical newsletters, and email for digital copies.</p> Signup and view all the answers

The body text in a document consists of the main paragraphs.

<p>True</p> Signup and view all the answers

A new style can be created if the built-in styles are not appropriate.

<p>True</p> Signup and view all the answers

Columns are horizontal.

<p>False</p> Signup and view all the answers

Pressing Enter in a table cell moves the insertion point to another cell.

<p>False</p> Signup and view all the answers

Formatting the text in a table cell in a larger font increases the row height.

<p>True</p> Signup and view all the answers

When a table is created, all of the column widths are equal.

<p>True</p> Signup and view all the answers

The formula =AVERAGE(ABOVE) calculates the average of all the numbers entered in the table cells.

<p>False</p> Signup and view all the answers

Each entry in a table of contents created by Word is a hyperlink to a Web site that contains more information about the topic.

<p>False</p> Signup and view all the answers

Word automatically updates a table of contents when changes are made to a document.

<p>False</p> Signup and view all the answers

A document can only have one section.

<p>False</p> Signup and view all the answers

A document that is divided into sections can have different headers and footers in each section.

<p>True</p> Signup and view all the answers

Hyphenation is a process that divides words.

<p>True</p> Signup and view all the answers

By default, the Metro theme is applied to a document.

<p>False</p> Signup and view all the answers

A SmartArt graphic with a hierarchy layout is used to create an organization chart.

<p>True</p> Signup and view all the answers

A font size of 14 is best for paragraphs of text in a brochure.

<p>False</p> Signup and view all the answers

Study Notes

Styles and Formatting

  • A style is a named set of formats applied to text.
  • Body text refers to paragraphs, while headings are the titles, typically larger, bold, and in different fonts.
  • The Normal style applies 11 pt Calibri font with a 10 pt space after a paragraph.
  • Heading 1 style uses 14 pt Cambria, is bold, has a 24 pt space before, and is dark blue.

Tables and Cells

  • A cell is defined as the intersection of a row and a column in a table.
  • To create a table with four rows and two columns: Insert a table and select the desired grid size.
  • Rows can be selected by clicking to the left and columns by clicking at the top.
  • Boundaries refer to the borders of columns and rows; double-clicking a boundary auto-adjusts sizes for data display.
  • To delete a row from a table: navigate to Layout and select Delete.

Table of Contents (TOC)

  • The Table of Contents (TOC) lists headings in a document for easy navigation.
  • To create a TOC: navigate to References and select Table of Contents.
  • Update a TOC by clicking on it and selecting Update Table.

Document Layout and Sections

  • A document can be divided into sections using section breaks.
  • For headers on different pages: create three sections, use "Different First Page" and adjust headers accordingly.
  • Page numbering can be formatted in Roman numerals; to start numbering at 1 on a certain page, insert section breaks and adjust settings.

Document Design

  • Automatic hyphenation can be enabled under Page Layout settings.
  • Outline view organizes document sections; access it through the View menu.
  • A bibliography lists sources cited in a document, while citations refer to individual sources in the bibliography.

SmartArt and Graphics

  • A SmartArt graphic visually represents relationships between elements, which include tasks, statistics, or goals.
  • Insert SmartArt by clicking Insert, choosing a layout, and selecting OK.
  • A document can be formatted into columns via Page Layout settings.

Brochure Setup and Hyphenation

  • A two-fold brochure consists of a landscape document with specific margin and column settings.
  • Text boxes effectively segment information in documents; they can be repositioned and styled independently.

Newsletters

  • A nameplate at the top of a newsletter contains the title and date; the masthead typically includes publisher details on the second page.
  • Newsletters are sectioned to facilitate different formatting, such as columns.

Validation of Statements

  • Body text comprises the main paragraphs. Built-in styles can be customized if needed.
  • Columns are vertical, and pressing Tab moves the insertion point in table cells.
  • The Metro theme is not the default; the Office theme is applied instead.
  • The font size ideal for brochure text is typically between 8 to 12 points, not 14.

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Test your knowledge on formatting styles with these flashcards. This quiz covers important concepts such as the differences between body text and headings, as well as specific styles like Normal and Heading 1. Perfect for students looking to reinforce their understanding of document formatting.

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