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Questions and Answers
What is the primary purpose of the standard operating procedure?
Who issues the Ex Parte Orders for involuntary examination and Pick Up Orders for assessment and stabilization?
What is the primary reason for the urgency in serving the Orders?
What is the responsibility of the deputy when taking a person into custody?
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What is the role of the Court Services Bureau, Civil Process Section?
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What is the purpose of entering the Orders into Versadex?
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What is provided to the intake employee at the receiving facility?
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Who is responsible for delivering the Orders to the Court Services Bureau, Civil Process Section?
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What time do orders received on non-holiday business days need to be assigned to the Civil Process Section?
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What happens to orders received after 1500 hours or on holidays or non-business days?
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What is the procedure for orders for persons confined within a Hillsborough County Jail?
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How are orders for the cities of Tampa, Plant City, and Temple Terrace divided?
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Who is responsible for arranging transportation of the person named in the Order?
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What does the Civil Process Section do with returned Orders?
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What is the procedure for un-served Orders?
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What happens to expired Orders?
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Who is responsible for maintaining a log for all attempts of service and all Returns of Service?
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What is the purpose of the Ex Parte Transportation Form?
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The Records Transcription Unit can only provide copies of Orders during business hours.
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Orders received before 1500 hours on non-holiday business days shall be assigned to the appropriate district office.
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The Civil Process Section supervisor is responsible for verifying that returned Orders have been updated in Versadex.
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The Shift Commander is responsible for ensuring that the log is checked on a daily basis.
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Un-served Orders shall be returned directly to the Clerk of the Court for the Mental Health Division.
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The assigned deputy shall update the CAD call with the assigned Versadex number and investigative notes for served Orders.
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Expired Orders shall be retained by the Sheriff's Office.
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The Ex Parte Transportation Form is only used for Baker Act transports.
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The District Administrative Desk Deputy or Community Service Aide is responsible for logging the Order for record purposes.
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The Civil Process Section shall forward the Return of Service to the Clerk of the Court for the Civil Division.
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Ex Parte Orders for involuntary examination and Pick Up Orders for assessment and stabilization are issued by the Sheriff's Office.
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The Sheriff's Office sworn personnel and Court Services Bureau, Civil Process Section, personnel are exempt from following this procedure.
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A deputy must have the Order in their possession before taking a person named in the Order into custody.
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The Civil Process Section is responsible for delivering the Orders to the Clerk of the Court.
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The deputy is not required to serve the person named in the Order with a copy of the Order.
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The Orders are entered into Perceptive Content for record-keeping purposes only.
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The Clerk of the Court for the Mental Health Division is responsible for providing an additional copy of the Order to the intake employee at the receiving facility.
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The Ex Parte Orders for involuntary examination and Pick Up Orders for assessment and stabilization are issued pursuant to Florida Statutes, Chapters 395 and 396.
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Study Notes
Purpose and Scope
- Define guidelines and procedures for serving Ex Parte Orders for involuntary examinations and Pick Up Orders for assessment and stabilization.
- Applies to all Sheriff's Office sworn personnel and Court Services Bureau, Civil Process Section, personnel.
Discussion
- Ex Parte Orders and Pick Up Orders are issued by the Clerk of the Court for the Mental Health Division of the Thirteenth Judicial Circuit, pursuant to Florida Statutes, Chapters 394 and 397.
- Orders are signed by a Circuit Court Judge and should be assigned and served as expeditiously as possible.
- A deputy can take a person into custody without having the Order in their possession if they have knowledge of the Order.
Procedure
- Court Services Bureau, Civil Process Section:
- Receive Orders from the Clerk of the Court.
- Enter Orders into Versadex and scan a copy into Perceptive Content.
- Assign Orders to deputies using specific criteria.
- Assignment of Orders:
- Orders received before 1500 hours on non-holiday business days are assigned to the Civil Process Section.
- Orders received after 1500 hours or on holidays/non-business days are assigned to the appropriate district office.
- Orders for persons confined within a Hillsborough County Jail are faxed to Active Inmate Records.
- Transportation of the person named in the Order is arranged by the serving deputy.
- The Civil Process Section verifies that returned Orders have been updated in Versadex.
Department of Patrol Services
- Receive scanned copies of Orders from the Civil Process Section.
- Log Orders for record purposes and place a call for service into the CAD system.
- Shift Commander ensures that the log is checked daily.
- Return Orders to the Civil Process Section via inter-office mail.
- Maintain a log for all attempts of service and all Returns of Service.
- Update the comments field in the CAD call with the assigned Versadex number and investigative notes.
- Document the CAD call number and investigative notes on the hard copy of the Order.
Purpose and Scope
- Define guidelines and procedures for serving Ex Parte Orders for involuntary examinations and Pick Up Orders for assessment and stabilization.
- Applies to all Sheriff's Office sworn personnel and Court Services Bureau, Civil Process Section, personnel.
Discussion
- Ex Parte Orders and Pick Up Orders are issued by the Clerk of the Court for the Mental Health Division of the Thirteenth Judicial Circuit, pursuant to Florida Statutes, Chapters 394 and 397.
- Orders are signed by a Circuit Court Judge and should be assigned and served as expeditiously as possible.
- A deputy can take a person into custody without having the Order in their possession if they have knowledge of the Order.
Procedure
- Court Services Bureau, Civil Process Section:
- Receive Orders from the Clerk of the Court.
- Enter Orders into Versadex and scan a copy into Perceptive Content.
- Assign Orders to deputies using specific criteria.
- Assignment of Orders:
- Orders received before 1500 hours on non-holiday business days are assigned to the Civil Process Section.
- Orders received after 1500 hours or on holidays/non-business days are assigned to the appropriate district office.
- Orders for persons confined within a Hillsborough County Jail are faxed to Active Inmate Records.
- Transportation of the person named in the Order is arranged by the serving deputy.
- The Civil Process Section verifies that returned Orders have been updated in Versadex.
Department of Patrol Services
- Receive scanned copies of Orders from the Civil Process Section.
- Log Orders for record purposes and place a call for service into the CAD system.
- Shift Commander ensures that the log is checked daily.
- Return Orders to the Civil Process Section via inter-office mail.
- Maintain a log for all attempts of service and all Returns of Service.
- Update the comments field in the CAD call with the assigned Versadex number and investigative notes.
- Document the CAD call number and investigative notes on the hard copy of the Order.
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Description
This quiz covers the guidelines and procedures for serving Ex Parte Orders for involuntary examinations and Pick Up Orders for assessment and stabilization in Florida.
