Flexible Time Off Policy Overview

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Questions and Answers

What is the primary purpose of Flexible Time Off (FTO)?

  • To ensure all employees are continuously present at work
  • To provide financial incentives for overtime work
  • To encourage a strong work-life balance (correct)
  • To replace sick leave policies

How far in advance must employees request their FTO vacations?

  • Three weeks
  • One week
  • Two weeks (correct)
  • One month

What happens if an employee's job performance suffers when using FTO?

  • FTO will be extended indefinitely
  • They will receive a bonus
  • They will be promoted
  • Adjustments will be made to their FTO (correct)

Which of the following is NOT an eligibility requirement for FTO?

<p>Must have completed 60 days of employment (D)</p> Signup and view all the answers

What occurs to an employee's FTO maximum eligibility upon transitioning to an ineligible status?

<p>FTO maximum eligibility expiring (C)</p> Signup and view all the answers

What should be referenced for leave types not covered by FTO?

<p>Company policies for other leave types (A)</p> Signup and view all the answers

What factor influences preference for vacation time requests in case of conflicts?

<p>Employee's length of service (B)</p> Signup and view all the answers

What cannot FTO be used as?

<p>A substitute for wages (C)</p> Signup and view all the answers

What are the categories NOT covered by FTO?

<p>Family and Medical Leave (C)</p> Signup and view all the answers

How does FTO differ from earned vacation leave?

<p>FTO is not paid out upon termination (D)</p> Signup and view all the answers

What is the maximum number of consecutive days an employee can request FTO in a single calendar month?

<p>10 work days (B)</p> Signup and view all the answers

How many hours of FTO can an employee utilize during an HR-approved leave of absence?

<p>160 hours (B)</p> Signup and view all the answers

In which instance is FTO not mandated during an employee's leave?

<p>When receiving wage replacement through a disability benefit plan (A)</p> Signup and view all the answers

What certification may be required if FTO usage extends beyond three consecutive work days?

<p>Fitness for duty certification (B)</p> Signup and view all the answers

How is FTO applied for exempt employees?

<p>In 4-hour increments (B)</p> Signup and view all the answers

Who is NOT eligible for holiday pay at Qsource?

<p>Part-time employees (C), Contract employees (D)</p> Signup and view all the answers

If a holiday falls on a Saturday, when will it be observed?

<p>On the Friday before (C)</p> Signup and view all the answers

What is the duration for which employees can take a personal leave of absence?

<p>30 days (C)</p> Signup and view all the answers

What must happen if an employee requests time off for religious observances?

<p>It can be covered by FTO hours if approved. (D)</p> Signup and view all the answers

What happens if a non-exempt employee calls out the day before or after a holiday?

<p>They receive holiday pay if the absence was pre-approved. (C)</p> Signup and view all the answers

Flashcards

Maximum FTO days per month

Employees can request up to 10 regularly scheduled work days of FTO in a calendar month.

FTO during approved leave

Employees can use FTO during approved leaves of absence (e.g., FML, medical, military) up to specific limits.

FTO and disability leave

FTO is not allowed during leave where disability benefits or workers' compensation apply.

FTO exceeding 3 days

Employees using FTO for over 3 consecutive workdays due to health conditions may need a fitness-for-duty certification and possibly protected medical leave.

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FTO increment for exempt employees

Exempt employees use FTO in increments of at least 4 hours (or half a normal shift if applicable).

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FTO increment for non-exempt employees

Non-exempt employees use FTO in 1-hour increments.

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Holiday pay for full-time employees

Regular full-time employees get holiday pay if holidays fall on their scheduled workday.

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Holiday pay for non-exempt employees (called out)

Non-exempt employees get holiday pay only if their absence is pre-approved FTO the day before or after a holiday.

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Holiday pay for part-time and other employees

Part-time, PRN, temporary, contingent, or contract employees do not get holiday pay.

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Religious Observances

Employees can request time off for religious holidays and use their FTO hours if approved.

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FTO definition

Flexible Time Off (FTO) is paid time off for rest and relaxation, vacation, personal needs, bereavement, religious needs, and non-extended illnesses for regular, full-time employees.

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FTO eligibility

Full-time employees are eligible after 30 days of employment. Certain types of authorized time off during the first 30 days are excluded.

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FTO approval

All FTO usage necessitates supervisor approval, at least two weeks in advance.

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FTO conflict resolution

In conflicts when multiple employees request FTO for the same period, seniority and prior vacation schedules are considered.

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FTO vs other leave

FTO is separate from other leave types, like family and medical leave, and other types of leave provided by law or the company.

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FTO and job performance

If FTO usage negatively impacts job performance or client/co-worker workload, adjustments will be made.

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FTO and status change

FTO eligibility and accrual are not affected by status changes or termination.

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Scheduled hours definition

An employee's usual work hours are considered scheduled hours.

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FTO and work performance

If job performance suffers because of FTO, or clients/co-workers are left short-staffed, you have taken too much, and adjustments will be made.

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Exclusions from FTO

FTO does not apply to additional wages nor does it accrue, therefore not paid out during status change or termination.

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Study Notes

Flexible Time Off (FTO) Policy

  • Purpose: FTO is a paid time off policy for rest, relaxation, and personal needs. It's part of Qsource's commitment to work-life balance.

  • Eligibility: Full-time employees with 30 days of employment are eligible for FTO. Excluded are authorized time off before or after company holidays, floating holidays used instead of company holidays, and authorized religious holidays taken within the first 30 days of employment.

  • Maximum FTO Days per Month: Employees can request up to 10 regularly scheduled work days of consecutive FTO in a calendar month.

  • Supervisor Approval: All FTO requests require supervisor approval. This is required at least two weeks in advance for vacation requests.

  • Vacation Scheduling: Vacation requests should not disrupt departmental/team operations. Seniority or prior vacation scheduling may influence approval if two requests conflict.

  • Maximum FTO During Approved Leave: Up to 160 hours of FTO can be used during an approved leave (FML, non-qualified medical leave, Military Leave, Personal Leave, other approved leave). FTO is allowed concurrently with eligible leave.

  • FTO and Disability: FTO will not be mandated during leaves covered by disability benefits or workers' compensation. Agreement can be made to supplement benefits in cases where state law permits.

  • Extended FTO (3+ days): For FTO lasting longer than 3 consecutive workdays due to illness, a fitness-for-duty certification may be required. If the absence exceeds 10 days, the employee may be required to apply for protected medical leave.

  • Increment for FTO Hours: FTO hours are applied in 4-hour increments for exempt employees (or half the normal shift) and 1-hour increments for non-exempt employees.

  • FTO is Not: Additional wages for work performed, earned or accrued leave. It is not paid out on status change or termination.

Holidays

  • Holiday Eligibility: Regular full-time employees are eligible for paid time off on Qsource holidays. Holiday pay is for workdays, not off days.

  • Weekend Holidays: Weekend holidays are observed on the closest business day.

  • Part-Time/Temporary employees are not eligible for holiday pay.

Religious Observances

  • Religious Holidays: Employees with religious holidays can request FTO.

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