FR-A-206 Reporting Absence From Duty

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Questions and Answers

What is the date of issue for the policy regarding reporting absence from duty?

May 14, 2018

May 28, 2019

June 14, 2019

May 14, 2019 (correct)

Who is responsible for future updates to the PPM?

The Fire Chief

The Deputy Chief of Administration (correct)

The Operations Supervisor

The Fire Rescue PPM Committee

What is expected of all Fire Rescue personnel regarding their duty reporting?

To arrive at any time as long as they call in

To wait for their supervisor’s confirmation before reporting

To report for duty at designated times in proper uniform (correct)

To take breaks before reporting to duty

What is the latest time all 24-hour shift personnel must report for duty?

0730 hours Signup and view all the answers

What should emergency personnel do if they need to leave their worksite?

Get approval from their immediate supervisor Signup and view all the answers

Who holds the authority to amend the policy on reporting absence from duty?

The Fire Rescue Administrator Signup and view all the answers

Which guideline must all Fire Rescue personnel adhere to before reporting for duty?

Refer to Staffing, Unit Staffing (PPM FR-O-101) Signup and view all the answers

What are personnel expected to have stowed properly on their assigned unit?

Personal safety gear Signup and view all the answers

Who should Fire Rescue personnel contact if the District Chief is not on duty?

The Fire Operations Officer Signup and view all the answers

Who is responsible for notifying the Union Special Events Coordinator about sick Fire Rescue personnel?

The Fire Operations Officer Signup and view all the answers

What information is NOT required when reporting an absence to the Fire Operations Officer?

Their rank Signup and view all the answers

What is the latest time by which recruits must report an absence before their starting time?

30 minutes prior to starting time Signup and view all the answers

What should Communications personnel do when requesting Emergency Leave?

Speak with the on-duty supervisor Signup and view all the answers

Which personnel must report an absence to the Supervisor/Section Manager within 30 minutes after starting time?

Bargaining unit personnel not on a 24-Hour Shift Signup and view all the answers

Which personnel are considered late for duty?

24-hour shift personnel reporting after 0730 Signup and view all the answers

What must recruits include when reporting an absence from duty?

Their Special Event assignment Signup and view all the answers

What defines personnel as Absent Without Leave (AWOL)?

Missing duty without notification Signup and view all the answers

What must all personnel do if they are late for duty?

Face appropriate discipline as per guidelines Signup and view all the answers

What action is required of bargaining unit personnel to request Emergency Leave?

Speak directly to their District Chief Signup and view all the answers

When must a Battalion Chief be contacted to request Emergency Leave?

When leave is requested for up to 6 hours Signup and view all the answers

Which of the following must not be included when Fire Rescue personnel report an absence?

Their last performance review Signup and view all the answers

Which personnel are instructed to report their absence to a member of the Training and Safety Division?

Recruits while in the Recruit Training Academy Signup and view all the answers

What is the role of the Alarm Office Manager in requesting Emergency Leave?

To be contacted by the on-duty supervisor for approval Signup and view all the answers

What document regulates the reporting of absence for Merit Employees?

The County PPM Signup and view all the answers

What defines a personnel's status as AWOL according to the guidelines?

Failing to report absence or reporting late by more than thirty minutes after the start time. Signup and view all the answers

Which of the following actions should a personnel take if they are running late for their shift?

Notify their direct supervisor immediately. Signup and view all the answers

What is the designated starting time for Shift II in the communications department?

1900 Signup and view all the answers

How long does an employee have to report to work before being considered AWOL?

30 minutes after their scheduled starting time. Signup and view all the answers

In what scenario are personnel automatically marked as AWOL?

When their designated starting time is not adhered to within thirty minutes. Signup and view all the answers

Which of the following schedules is NOT acceptable for administrative staff?

Working a variable schedule that does not adhere to industry standards Signup and view all the answers

What consequence can arise from excessive travel time during special events?

Being considered AWOL. Signup and view all the answers

What is the standard workweek for Communications Training Supervisor and Communications Quality Assurance Manager?

Forty hours over four days Signup and view all the answers

What happens if personnel fail to report an absence within the identified time limits?

They will be considered AWOL. Signup and view all the answers

Which of the following best describes personnel's obligation regarding reporting for duty?

They must report by 0800 hours or notify their supervisor of any delays. Signup and view all the answers

Which statement regarding Fleet and Facilities Maintenance personnel is correct?

They report in proper attire by 0730. Signup and view all the answers

What is the earliest starting time for Fleet and Facilities Maintenance personnel during the week?

0700 Signup and view all the answers

Administrative staff personnel are generally required to work from which of the following hours?

0800 – 1700 Signup and view all the answers

Under what condition can administrative staff work an alternative schedule?

If approved by their immediate supervisor Signup and view all the answers

Study Notes

Reporting Absence from Duty Policy Overview

Policy effective from May 28, 2019, established by Fire Rescue Administrator.
Applies to all personnel of Palm Beach County Fire Rescue and reservists.
Updates managed by the Deputy Chief of Administration and PPM Committee.

Reporting for Duty

All personnel must report at specified times, ready to work.
Emergency operations: 24-hour shift personnel report by 0730 hours.
Communication staff have designated shifts:
- Shift I: 0700 – 1900
- Shift II: 1900 – 0700
Support Services: Fleet and Facilities personnel work 40-hour weeks with various start times.
Administrative staff generally report from 0800 – 1700 hours, with flexible scheduling allowed upon supervisor approval.

Absence Reporting Procedure

Personnel unable to report must notify and provide reasons for absence.
Failure to report on time may lead to a late duty status or AWOL designation.
Types of absence include:
- Approved sick leave
- Approved funeral leave
Fire Operations Officer coordinates absence notifications and replacement scheduling, particularly for events.

Specific Absence Procedures

Recruits must report absences 30 minutes prior to their shift.
Bargaining unit personnel not on a 24-hour shift report absences within 30 minutes after assigned start time.
Merit employees must report in accordance with County policy.

Emergency Leave Requests

Bargaining unit personnel must communicate directly with the District Chief for Emergency Leave requests.
If unavailable, contact the Fire Operations Officer for further direction.
Communications personnel consult the on-duty supervisor for approval.

Late for Duty

Reporting late subjects personnel to disciplinary actions as per Disciplinary Guidelines.
24-hour shift personnel deemed late after 0730 hours; others late if beyond their designated start time.

Absence Without Leave (AWOL)

Personnel failing to notify of lateness, absence, or reporting after a specific time become AWOL.
Criteria for AWOL include:
- 24-hour shift personnel failing to report by 0800 or notify absence.
- Other personnel missing notification by 30 minutes past their start time.

Supersession History

Previous versions of the PPM prior to FR-A-206 include dated policies from 1985, 2010, and 2014, all of which have been replaced by the current policy as of 2019.

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Description

This quiz covers the policies and procedures regarding reporting absence from duty for Palm Beach County Fire Rescue personnel. It is essential for all members to familiarize themselves with this protocol to ensure proper communication and compliance. Test your knowledge on the issued guidelines and how they apply to your responsibilities.