Policy: Fire Rescue Discipline and Performance Review

• Cumulative Discipline entails one previous infraction in the same alphabetical grouping, or two in different groupings.
• Warning/written reprimands are removed after 12 months and suspensions after 24 months.
• All ranks receive Warning / Written Reprimands as discipline.
• One day suspensions are for BCs, while DCs or higher receive suspensions greater than 1 day.
• DCs, Civilian Managers or higher may receive recommended demotions or dismissals.
• Fire Rescue Administrators or acting FAs face Dismissal or Demotion.
• NOI must be given to Firefighter within 10 days of Fire Rescue learning of incident.
• Special performance reviews occur at 4 months (120 days). If unacceptable, assignment or termination may occur.
• Annual performance reviews are conducted after a minimum work time of 4 months.
• Probation reviews occur at the end of recruit academy, and at 6-8-11 months.
• Special assignment reviews occur over 6 months as Special Performance Reviews.
• Promotion occurs after 4 months and possible 2-month "employee performance review extension".
• For Customer Complaints:
  • Contact must be made within 1 business day by the DC or supervisor.
  • DC submits Customer Complaint File on intranet within 30 days.
• Ops, along with Admin services, serves as the central clearing house for complaints.
• Inquiries are completed on the Customer Inquiry Log (does not require Customer Complaint Checklist).
• Customer complaint form is initiated by LTs or higher. If BC unavailable, contact DC verbally.
• DC contacts Admin Secretary or FOO for a Customer Complaint Tracking Number.
• DC may delegate fact finding to BC at the battalion level.
• The Customer Complaint Checklist is a guide and coversheet and a procedural document.
• Using the Customer Complaint and Inquiry Field Guide, ensure all actions are summarized in the “actions taken” section of the Customer Complaint Form.
• DC changes status from open to submit, then assigns to the next level supervisor.
• The responsibilities of an immediate supervisor in handling harassment include:
  • Assuring behavior has stopped
  • Speaking to persons involved
  • Documenting (logbook, memo, etc.)
  • Issuing a counseling form
  • Contact next level supervisor for: developing record of discriminatory activity, issuing discipline, consulting IA.
• IA works with the Diversity and Development section of HR.
• Complaint filing windows: 300 days for PBC and US EEOC, 365 days for Florida Commission on Human Relations.
• Workplace violence encompasses 5 parts: Prohibited Weapons, Prohibited Behaviors, Identifiable Characteristics, Warning Signs, Response to Acts or Threats of Violence.
• Identifiable Characteristics: 35-50 y/o male.
• Non-imminent threat: Deputy notifies IA and Union.
• Imminent Threat: Foo/Comm Center notifies relevant EMS, BC, DC, Division, and Deputy, then IA and Union.
• IRE:
  • Notify supervisor to BC by phone or face-to-face.
  • BC to DC by phone with follow-up e-mail by end of shift.
  • DC to Division of Ops ASAP during normal hours.
  • BC submits IRE on share point by end of shift.
• DRE:
  • Officer does DRE form by end of shift and BC notifies DC by e-mail.
• Nails and Admin Earrings: ¼”.
• Heels and patch from seam to right shoulder: 1”.
• Nameplate from top of pocket and Chainsaw gap underside of bar: 1/8”.
• Station logo on Left Chest: 4 ½”.
• Patch on sleeve: 3 ¼”.
• Knit cap: 55*.
• Appearance Review Board: 1 from Chief, 1 from 2928, 1 mutually agreed.
• Emergency Leave contact: DC. Less than 6 hours: BC then approved by DC.
• AWOL if failure to: notify lateness, notify absence, or report by 0800 hours.
• Firefighter loss of life or injury: two investigators.
• Recreational fires: 50' from building, paved roads, combustible liquid. Max diameter: 36”. Max Height: 30′.
• 7 Investigator call outs for:
  • Criminal/ foul play
  • Loss of life or ALS injury
  • FF loss of life or injury
  • Accidental fires with substantial loss over $70,000 or 20% of structure
  • Juvenile
  • Explosive (under substantial loss call for them to determine response)
  • All other circumstances (cause undetermined, fire system activation, cause or potential cause of high value loss, overcrowding, or IC determines significant life safety issue).
• Donations are given to BC, BC-DC, DC to Revenue Section of Finance Division (donation summary Workbook).
• Fire Rescue Administration Secretary is notified and a thank you letter of appreciation sent to the donor.
• Sending an employee home sick to be done by: BC/Supervisor with notification to DC by phone or e-mail. 11/1 receive 120 hours.
• BC is responsible for disincentives, notify employee in writing or e-mail and DC.
• DC notifies the Wellness Coordinator when employee reaches level of EAP Referral.
• If out for 3 consecutive shifts (5 for days), employee must receive clearance from the Occupational Health Clinic (OHC).
• On duty injury, immediate supervisor obtains the Injury Tracking number from the intranet.
  • If injury involves PPE, collected by the BC and coordinate with Training and Safety Division.
  • Injury with no treatment, the Supervisor-BC-DC-Training.
  • Employee should be seen at the OHC within 48 hours.
  • State bureau notified if: firefighter hospitalized more than 24 hours, LODD, or serious injury involving equipment failure. Contact should be made within 4 hours and done by the FOO with authorization from the appropriate Deputy Chief.
• Medical exam and fitness assessment if out of work greater than 6 months, may be held on days two weeks or longer to complete training and certifications.
• EAP Management Referral: BC or higher. Wellness Coordinator notified then notifies EAP coordinator and informs Deputy Chief of Operations.
• Casualty Report for Reserve: ID RESERVE 1. First name: PBCFR. Last name: Reservist.
• MCI Reporting:
  • Level I and II: Abbreviated Medical Report.
  • III and higher: Metatag

TAC CHANNELS

• D Common FD-LE-EM
• M Mar TAC 1-6, Life star
• E1 Fleet
• E2 Shop
• E3 warehouse
• E4 Training
• E5
• F Repeaters
• G Hospital Expansion
• H Martin/ Treasure Coast
• I Broward
• J 1Main Jail 2 BG Jail
• 3 Stockade 5/6 Beach
• K 700MHZ
• VHF Repeater 1 East 2 West.
• Term when responding to an incident Responding. Non-emergency call or location other than an emergency scene such as a hospital: En Route.
• Benchmark times: Responding: 2 minutes. On Scene: 8 minutes. Available from ED: 12 minutes.
• Driving privileges, must obtain defensive training within 3 months. EVOC every 3 years.
• Notification of suspended license: by end of business day.
• Apparatus committee: Union, FD, RM with chair chosen by Deputy of Ops.
• 3/4 ton cones: 2- 28”.

Accidents

• Immediately report the the following:
  • To FOO for OOS
  • FOO to contact BC for investigation
  • Tracking number from intranet, report, pictures, statement to DC within 24 hours (non-ops to Division Chief within 24 hours).
• Classification: Preventable/ Non-preventable. Minimal (under $100) 1pt. Minor 2pts. Major 4pts. Severe 8pts.
  • 8 points in 18 months loss of driving privileges.
  • Accidents with 2 or more points require: remedial driver class in 90 days.
• Apparatus Review Board:
  • Manager at RM (non-voting Chair)
  • Safety Specialist at RM
  • FD Safety Committee member
  • Training Division rep
  • 2928 rep that's a driver (FF, LT, or Captain)
  • BC
  • DC
  • With a Minimum members to vote total equaling 5 with a tie breaker being the chair.
  • ARB request in writing to Deputy of Operations within 15 days.
  • No ARB for minimal unless places member in 8 point suspension.
• Jumpsuits allowed after: 1600.
• Sleeping: 1800-0700 or BC discretion.
• No Visitors: 2100-0700.
• Visitor time frame allowed 30 min (days 10 min.)
• Physical training sites or sit down restaurant approved by: DC.
• Safe Haven infant: 30 days or less.
• Safe Harbor Runaway: Call back- 15 minutes Response- 45 minutes.
• Helmet Decal approval: BC.
• Damaged gear reported to Logs Warehouse by: BC or DC.
• Damaged while cleaning report to BC and BC to Safety Gear Warehouse.
• Use of washer at HQ: Captain to Training Facility Coordinator.
• Gear Cleaning NFPA 1851 Chap. 7. Cleaning by ISP turnaround: 36 hours.
• No gear: chain of command to BC, BC to logs warehouse.
• CBRN exposure: retire immediately. Structural retire in 10 years. Proximity firefighting gear (ARFF): 5 years.
• Lost gear: check to BOCC or payroll deduction over 3 months or 6 pay periods.
• 2-dimensional: SmartDraw. Company Inspections: Mobileyes. Inhalation Hazard facility: 302.
• Terms:
  • empty spaces: Shell
  • actual physical surveying: Site Survey
  • areas in county with high risk potential for high damage and/or high loss of life: Target Hazard.
• Pre-incident Plans: Annually.
• PIP required on commercial and residential with 5 or more units or common area.
• DC responsible for completion and the BC is responsible for verifying completeness.
• Shop hours: 0700-1800. NFPA 1911 problems OOS immediately.
• Professional Development max: 18 shifts and inadequate forward to: Division Chief of Training.
• Reimbursement decision within 10 days.
• Paperwork to county after class within 45 days.
• Timeframe for reimbursement 6-8 weeks.
• Failed class must reimburse within: 30 days.
• Twice in 12 months no prepaid classes for 12 months.
• Payroll deduction if over $500 in two checks.
• Employee stay with county $850 for 1 year over $850 2 years.
• Training hours:
  • Company: 192
  • Facility: 18
  • Officer and Driver: 12
  • Hazmat: 6
  • EMS: 30 plus 2 peds.
• Loss or damage of Civilian property notify: Risk Management.
• If forced entry, notify: BC (FOO in not available).
• Peer support callout: FO0.
• Timeframe: Immediate to 72 hours.
• If sent home report to: EAP Coordinator within 24 hours.