Questions and Answers
What year was the last edition of 'Financial Regulations', Volume 1, issued before the revised edition?
1952
What date has been set as the cut-off for incorporating changes in the revised edition?
31st December 1985
What does the table of concordance provide?
The regulations in the revised edition supersede those in the 1952 edition.
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Who should errors or omissions be reported to?
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When was the revised edition published?
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What is included in Chapter 1 of the document?
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The 'Financial Regulations' are issued for the Army and _____ force.
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What is the title of Chapter 2?
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What is the primary purpose of attachment orders in civil courts?
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What is meant by time barred claims?
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How are pay and allowances determined for civil service employees?
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What considerations are taken into account when calculating standing security deposits?
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What is the significance of erroneous payments in the audit process?
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What is a last pay certificate and why is it important?
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What are the powers of audit officers regarding financial reviews?
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What forms can standing security deposits take?
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What are the general rules regarding contracts mentioned in the document?
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What is the purpose of estimating requirements in contract management?
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What does the term 'standing security deposit' refer to?
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Why might irregular concessions to contractors be a concern?
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What is the significance of advertisements in the context of contract arrangements?
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What steps are involved in the process of opening tenders?
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What occurs if there is a non-receipt of tenders?
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What are fidelity bonds and their relevance in contract management?
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What is the main responsibility of the Financial Adviser attached to the Service Chief?
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Who retains administrative control over the Financial Adviser?
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Explain the role of the Financial Adviser regarding budget estimates.
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What can the Service Chief do if they disagree with the Financial Adviser's advice?
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In what circumstances should differences of opinion between the Financial Adviser and Service Chief be referred?
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How should Finance Officers be involved in policy-making, according to the outlined procedure?
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What specific aspect of proposals does the Financial Adviser's advice focus on?
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Who is responsible for scrutinizing all new measures alongside the Financial Adviser?
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What is the general rule regarding cheques drawn in payment of personal dues?
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Under what circumstances may an uncrossed cheque be issued?
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How should amounts in military cheques be expressed?
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What specific words should be used when crossing cheques for Government officers?
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What is required when sending cheques in favor of private individuals by post?
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What happens to cheques for amounts due to units or formations?
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Who must obtain a written declaration from the payee when sending private cheques by post?
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What is the purpose of marking a cheque 'not negotiable'?
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What action should be taken when a defect of system is discovered in an investigation into loss?
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Are petty thefts required to be reported during investigations of loss?
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Can a case of loss be subdivided to fall within the financial powers of an authority?
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Who is responsible for reporting loss of stores in base and station supply depots?
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What must the officer commanding do upon receiving a report of lost or damaged stores?
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What classification is used for losses of stores?
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What is the monetary limit of sanction in relation to cases of loss?
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What should be done by the audit authorities before regularizing any losses?
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Study Notes
Preface
- The 1986 edition of "Financial Regulations" for Army and Air Force supersedes the 1952 edition.
- Incorporates all changes up to December 31, 1985.
- A table of concordance is included to help trace corresponding rules from the 1952 edition.
Contents Overview
- The document includes a record of amendments, table of contents, lists of annexes, and abbreviations.
General Provisions
- Short title and commencement defined in Chapter 1, Rule 6.
- Key definitions provided in Rule 7, for clarity on regulations.
- Establishes the powers of the President in managing financial matters (Rule 8).
- Joint service instructions have validity as outlined in Rule 9.
Financial Management
- Sanctioning of defense expenditure is governed by Rule 10.
- Rule 11 emphasizes adherence to financial canons.
- Details on the exercise of financial powers are provided (Rule 12).
- Specifies acceptable objects for sanctioned expenditure (Rule 13).
Financial Authorities
- Services Chiefs hold specific financial powers outlined in Rule 14.
- Rule 15 discusses Expenditure Equalisation Deposit Accounts.
- Additional powers for Chief of Army Staff and Chief of Air Staff are specified in Rule 16.
- Financial authorities for other levels are detailed in Rule 17.
Officer Responsibilities
- Each hierarchy of officers, including heads of missions abroad and MGO services, holds defined financial powers (Rules 19 and 20).
- Personal powers of officers are addressed in Rule 23.
Expenditure Guidelines
- Procedures for sanctioning expenditure in instalments and authorization of other officers are outlined in Rules 19 and 25.
- Guidelines around losses, wastages, and damages to public property are included (Rule 42).
- Expenditure against an allotment and operational expenditure estimates are covered under Rules 30 and 32.
Special Provisions
- Fees, honoraria, and cheque issuing procedures discussed in Rules 40 and 41.
- General rules regarding losses of stores and writing off damages emphasized (Rules 37 and 38).
Summary of Amendments
- Rules aim at maintaining a structured approach to financial management within the military, ensuring accountability and clarity in expenditure.
Civil Courts and Claims
- Attachment Orders: In civil courts, attachment orders are legal directives allowing the seizure of a debtor's property to secure payment of a claim.
- Limitation of Claims: Specific time limits exist for filing claims, which vary based on the nature of the claim.
- Claims Governed by Civil Service Regulations: Certain claims must adhere to established civil service regulations, ensuring structured processing.
- Pension Claims: Procedures and regulations exist specifically for handling claims related to pensions, crucial for retirees.
- Time Barred Claims: Claims that exceed the limitation period may be dismissed, highlighting the importance of timely filings.
Vocabulary and Payment Issue Rates
- Vocabulary Rates: Defined terms related to claims and payments are established to ensure clarity in legal documents.
- Payment Issue Rates: These refer to standard rates applied to payments, impacting financial operations significantly.
- Claims Against Carrying Agencies: Agencies responsible for transport may face claims for losses due to mishandling or negligence during transport.
Pay and Allowances
- Pay and Allowances: Systems are in place for calculating and issuing pay and allowances, vital for employee remuneration.
- Last Pay Certificate: A critical document affirming the final salary paid to an employee, particularly upon resignation or retirement.
Audit and Objections
- General Rules: Basic principles governing audits and objections to ensure financial integrity and accountability.
- Erroneous Payments: Procedures established for rectifying payments made in error, aiming to recover funds efficiently.
- Remission of Disallowances: Accounts may be adjusted through the remission of prior disallowances under explicit conditions.
- Powers of Audit Officers: Audit officers possess significant authority to investigate financial discrepancies and enforce compliance.
- Objection Statements and Appeals: Formal methods exist for raising objections and appealing decisions made during audits.
Standing Security Deposits
- Calculation Methods: Detailed guidelines are provided for calculating standing security deposits, ensuring standardization.
- Forms of Deposits: Various formats for securing deposits are available, offering flexibility for compliance.
- Refund Procedures: Clear protocols for refunding deposits following the conclusion of contracts or services undertaken.
- Lapsed Deposits: Guidelines address procedures for handling deposits that are unclaimed or lapsed over time.
- Bank and Contract Securities: Specifications for utilizing bank securities and contract securities are outlined to safeguard institutional interests.
Contracts
- General Rules for Contracts: Definitions and guidelines set expectations for contractual obligations and standards.
- Supplies and Services: Regulations governing the procurement of supplies and services to maintain efficiency and transparency.
- Contract Arrangements: Provisions dictate how contracts should be arranged and the necessary approvals required.
- Tenders: Guidelines and procedures for the advertisement, submission, and evaluation of tenders are crucial for fair competition.
Financial Advisers and Their Roles
- Appointment of Financial Advisers: Careful selection of financial advisers ensures expertise in managing financial matters within services.
- Procedural Compliance: Financial advisers assist in budgeting processes and ensure compliance with established procedures.
- Authority of Service Chiefs: Service Chiefs may overrule financial advisers under certain circumstances, necessitating clear communication and documentation.
- Cheques and Payments: Strict regulations govern the issuance and handling of cheques, emphasizing the necessity for security and appropriate procedural adherence.
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Description
This quiz covers the updated Financial Regulations for the Army and Air Force, as outlined in Volume I published in 1986. It includes revisions made since the previous edition from 1952 and incorporates all changes effective until December 31, 1985.