40 Questions
What is the timeframe for the Personnel Records Section to notify eligible BARGAINING UNIT EMPLOYEES about separation compensation options?
Six months prior to mandatory retirement date
How will separation compensation be paid to members in the event of death?
According to the beneficiary listed on the Designation of Beneficiary, Form 311 P.O.
What will be converted to pay in the event of separation by death?
Accrued sick leave, V-days, E-days, and compensatory time
When will payment for days worked in the final pay period be made?
On the first pay period following the date of death
When will the lump sum payout be paid out?
On the pay period immediately following
What is the maximum hours of accumulated compensatory time that non-exempt members can have without approval from the Chief of Police?
60 hours
What is the limitation of the BOPC's authority?
It has no taxing authority
How is the balance of sick leave paid to bargaining unit employees who separate by resignation or termination with at least one year of continuous employment?
One hour pay for every four hours of accrued sick leave
What is the impact of the City's general revenue receipts on the BOPC's funding?
It fluctuates the BOPC's funding
What is the purpose of the Separation Clearance, Form 5321 P.O.?
To complete the separation clearance process
Why cannot the BOPC commit to certain pay increases or other major elements of compensation?
Because its overall funding fluctuates depending on the City's general revenue receipts
What is the incentive pay for employees with a Bachelor's Degree?
$75.00 per month
When will the lump sum payout be deposited for separating bargaining unit employees?
On the following pay day
What is the only deduction allowed from the lump sum payout?
Deductions to a Qualified Deferred Compensation Program
How many extra days can employees receive for completing one of the designated programs in a six-month period?
Two (2) extra days
What is included in the Final Payroll Advice?
Payment for days worked in the final pay period, including base salary, education/skill pay, and clothing allowance
When is the separation clearance process required to be completed?
When a member is notified of termination
What is the additional pay for employees certified as bilingual employees?
$50.00 per month
How many hours of accrued sick leave are required for a bargaining unit employee to receive payment?
There is no minimum requirement
What is the purpose of the Final Payroll Advice?
To process the employee's final paycheck
What is the minimum tool allowance for civilian employees in Fleet Operations?
$50.00 per month
What happens when a member is notified of termination?
The supervisor takes immediate possession of the terminated member's ID card and department-owned equipment
How are V-days and E-days converted to pay?
At the member's current hourly rate
How many days of leave with pay are granted to attend the funeral of an immediate family member?
Three (3) days
Who must complete the separation clearance process?
Only bargaining unit employees
What is the incentive pay for employees with a Master's Degree or higher?
$100.00 per month
What is the purpose of the separation clearance process?
To complete separation documents and return department-owned equipment
What happens to a member's accrued and unused V-days, E-days, and compensatory time when they resign or retire?
They are converted to pay at the member's current hourly rate
How long must an employee be assigned to an acting supervisor or manager position to receive out-of-classification pay?
21 calendar days
How are compensatory time and sick leave converted to pay?
At the higher of the member's current hourly rate or the average hourly rate over the last three years
What is the minimum tool allowance for civilian employees in Communications Support (Radio Maintenance)?
$120.00 per year
Who is responsible for notifying the Personnel Records Section when a member decides to resign or retire?
The member themselves
What is the process for filling a civilian vacancy in the Department?
Posting the vacancy electronically to seek both internal and external applicants
How many qualified internal candidates is the Department obligated to interview for a vacant position?
Up to five qualified internal candidates
What is the primary consideration for selecting the successful applicant for a vacant position?
The Department's discretion
What is the purpose of the separation clearance process?
To facilitate the transition of the employee out of the department
What type of compensation plans are available to members to set aside base salary?
457(b) deferred compensation plans
What is included in the final compensation and payout to members upon separation?
Days worked in the final pay period, accrued court/overtime, and any leave time for which they are eligible to receive compensation
What is the limitation on deferring compensation for Vacation (V) days, Extra (E) days, compensatory time, and sick leave earned?
Annual IRS limit
Who is notified of any changes to the bargaining unit member's contributions to the PEHP plan?
The Human Resources/Benefits Section
Study Notes
Final Payroll Advice
- Payment for days worked in the final pay period includes:
- Base salary
- Education/skill pay
- Clothing allowance
- Overtime
- Court time
- Accumulated compensatory time
- Lump sum payout:
- Payment for accrued V-days, E-days, and sick leave
Separation Clearance Procedures
- Separation clearance process is required for:
- Retirement
- Resignation
- Termination
- Leave without pay in excess of 28 days
- Process includes:
- Returning department-owned equipment
- Completing separation documents
- Computing final compensation (except leaves without pay)
- Members may choose to:
- Separate and receive pay for accrued and unused V-days, E-days, and compensatory time
- Use available leave before separation
Termination
- When a member is notified of termination, their supervisor will:
- Take immediate possession of department-owned equipment and ID
- Escort the member to the Personnel Records Section
- Personnel Records Section will determine the actual termination date and pay for:
- Unused or accrued V-days, E-days, compensatory time, and sick leave (if applicable)
Compensation for Unused Leave
- V-days and E-days will be converted to pay at the member's current hourly rate
- Compensatory time and sick leave will be converted to pay at the member's current hourly rate or the average hourly rate over the last three years, whichever is higher
Separation by Death
- Separation compensation will be paid according to the beneficiary listed on the Designation of Beneficiary, Form 311 P.O.
- Accrued sick leave, V-days, E-days, and compensatory time will be converted to pay
- Payment for days worked in the final pay period will be paid on the first pay period following the date of death
- Lump sum payout will be paid on the pay period immediately following
Pay Committee
- The BOPC and FOP acknowledge that the BOPC does not have taxing authority and its overall funding fluctuates
- The BOPC cannot commit to certain pay increases or other major elements of compensation
Educational Incentive Pay
- BARGAINING UNIT EMPLOYEES who have received a degree or college hours will receive incentive pay:
- Associates Degree or 60 college hours: $50.00 per month
- Bachelor's Degree: $75.00 per month
- Master's Degree, Specialist's Degree, or Doctorate: $100.00 per month
Aerobics Program
- BARGAINING UNIT EMPLOYEES who complete one of two designated programs in a six-month period will receive:
- Up to two (2) extra (E) days (16 hours)
- Up to four (4) extra (E) days (32 hours) per year
Bilingual Pay
- BARGAINING UNIT EMPLOYEES certified as bilingual employees will receive an additional $50.00 per month as specialty pay
Tool Allowance
- The Department will provide a tool allowance of:
- No less than $50/month for civilian employees in Fleet Operations
- No less than $120/year for civilian employees in Communications Support (Radio Maintenance)
Out of Classification Pay
- Employees who are assigned to an acting supervisor or manager position for more than 21 calendar days will be compensated at the rate of pay for the first step in the pay scale of the supervisor or manager position
Funeral Leave
- A member shall be granted up to three (3) days of leave with pay to attend the funeral of an immediate family member
Sick Leave Compensation
- Separation by Retirement:
- The balance of sick leave will be paid to bargaining unit employees with at least one (1) year of continuous employment at the ratio of one hour pay for every two (2) hours of accrued sick leave at the employee's current hourly rate
- Separation by Resignation or Termination:
- The balance of sick leave will be paid to bargaining unit employees with at least one (1) year of continuous employment at the ratio of one hour pay for every four (4) hours of accrued sick leave at the employee's current hourly rate
This quiz covers the final payroll advice process, including payment for days worked and accrued leave, as well as clearance procedures for members who are retiring, resigning, or taking a leave of absence.
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