Export Procedure Steps Overview
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What is the first step an exporter typically takes after receiving an inquiry from a potential buyer?

  • Obtaining an export license
  • Assessing the importer's creditworthiness
  • Sending a proforma invoice (correct)
  • Initiating export regulations compliance
  • What serves as a guarantee from the importer's bank to the exporter's bank, ensuring payment for the goods?

  • Letter of credit (correct)
  • Export license
  • Indent
  • Proforma invoice
  • Which document outlines the details of the goods ordered, including pricing, delivery terms, and packing instructions?

  • Proforma invoice
  • Indent (correct)
  • Letter of credit
  • Export license
  • What is the primary purpose of assessing the importer's creditworthiness?

    <p>To minimize the risk of non-payment (C)</p> Signup and view all the answers

    What is the significance of an export license in India?

    <p>It is mandatory for exporting goods from India (A)</p> Signup and view all the answers

    How can a prospective buyer, an importer, find out about potential exporters?

    <p>By searching online directories (A)</p> Signup and view all the answers

    What is the primary reason for an exporter to demand a letter of credit from the importer?

    <p>To guarantee payment for the goods (C)</p> Signup and view all the answers

    Which of the following is NOT a typical step in a typical export transaction?

    <p>Securing a loan to finance the export (D)</p> Signup and view all the answers

    What are the main reasons why it is recommended for an exporting firm to register with the Export Credit and Guarantee Corporation (ECGC)?

    <p>To protect themselves from non-payments and political/commercial risks. (D)</p> Signup and view all the answers

    What is the purpose of the Export Quality Control and Inspection Act, 1963, and how does it impact exporters?

    <p>It mandates mandatory inspection of certain products to ensure good quality exports. (B)</p> Signup and view all the answers

    Which of the following is NOT a benefit of registering with an appropriate export promotion council?

    <p>Ensuring compliance with environmental and labor regulations. (B)</p> Signup and view all the answers

    What is the role of the Directorate General for Foreign Trade (DGFT) in the export process?

    <p>Issuing Export Import Code (IEC) numbers to export firms. (C)</p> Signup and view all the answers

    Why is pre-shipment finance considered essential for exporters?

    <p>It helps exporters meet the financial requirements for producing and shipping goods. (B)</p> Signup and view all the answers

    What is the main purpose of a Certificate of Origin in international trade?

    <p>To confirm that the goods have been manufactured in the exporting country. (D)</p> Signup and view all the answers

    What does the term duty drawback refer to in the context of export procedures?

    <p>A refund of excise duty paid on materials used in manufacturing exported goods. (B)</p> Signup and view all the answers

    What is the role of the Excise Commissioner in the export process?

    <p>To oversee the collection of excise duty on exported goods. (B)</p> Signup and view all the answers

    Which of the following is NOT a criteria for mandatory pre-shipment inspection of goods in India?

    <p>Goods produced by small and medium enterprises (SMEs). (D)</p> Signup and view all the answers

    A company that intends to export its products needs to fulfill certain essential pre-requisites. Which of the following is NOT a mandatory pre-requisite for securing an export license?

    <p>Acquiring a Certificate of Incorporation from the Registrar of Companies. (A)</p> Signup and view all the answers

    Which of the following describes the purpose of a Shipping Order in the export process?

    <p>To provide instructions to the captain of the ship for loading specified goods. (D)</p> Signup and view all the answers

    What is the primary purpose of pre-shipment inspection in the international trade context?

    <p>To ensure the goods meet quality standards and comply with import regulations. (B)</p> Signup and view all the answers

    What does the term non-resident interest typically refer to in the context of an export firm's application for an IEC number?

    <p>The involvement of a foreign entity or individual in the exporting firm. (C)</p> Signup and view all the answers

    Why is obtaining an Export Import Code (IEC) number a critical step for any exporting firm in India?

    <p>It acts as a key identifier for engaging in export and import transactions and documenting them. (C)</p> Signup and view all the answers

    What is the main difference between export houses and trading houses in the context of international trade in India?

    <p>Export houses focus solely on exporting goods, while trading houses engage in both export and import. (A)</p> Signup and view all the answers

    What is the role of a trade consulate in the issuance of a certificate of origin?

    <p>To verify the authenticity of the certificate and the origin of the goods. (A)</p> Signup and view all the answers

    What document is issued by the railway authorities when goods are loaded onto a railway wagon?

    <p>Railway Receipt (A)</p> Signup and view all the answers

    When is the certificate of origin required in the export process?

    <p>When exporting goods to countries with specific origin requirements. (C)</p> Signup and view all the answers

    What is the primary purpose of the shipping bill?

    <p>To obtain customs clearance for exported goods. (A)</p> Signup and view all the answers

    What is the difference between a sight draft and a usance draft?

    <p>A sight draft requires immediate payment, while a usance draft allows for a delayed payment. (D)</p> Signup and view all the answers

    What is the main purpose of obtaining a carting order?

    <p>To allow the cargo to be physically moved into the port area. (C)</p> Signup and view all the answers

    What document is issued by the shipping company after the goods are loaded on board the ship?

    <p>Bill of Lading (D)</p> Signup and view all the answers

    What is the role of the Clearing and Forwarding (C&F) agent in the export process?

    <p>They handle the logistics of shipping the goods, including transport and customs clearance. (D)</p> Signup and view all the answers

    What document is used to transfer the title of the goods to the importer?

    <p>Bill of Lading (D)</p> Signup and view all the answers

    What is the purpose of a letter of indemnity in the export process?

    <p>To secure payment from the importer in case of non-payment. (C)</p> Signup and view all the answers

    What is the purpose of the mate's receipt?

    <p>To provide evidence that the goods are loaded on the ship. (D)</p> Signup and view all the answers

    What is the purpose of the invoice?

    <p>To record the quantity of goods sent and the payment owed. (C)</p> Signup and view all the answers

    What document is required to get a carting order?

    <p>Shipping bill (A)</p> Signup and view all the answers

    When is the insurance policy required during the export process?

    <p>Before the goods are cleared from customs. (D)</p> Signup and view all the answers

    Which document serves as evidence that the shipping company has accepted the goods for transportation?

    <p>Bill of lading (B)</p> Signup and view all the answers

    What is the main purpose of the 'negotiation of the documents' in the export process?

    <p>To secure payment for the goods from the importer. (D)</p> Signup and view all the answers

    Which of the following documents is NOT required to claim the title of goods on their arrival at the importer's country?

    <p>Railway receipt (B)</p> Signup and view all the answers

    What is the document that allows the exporter to receive immediate payment from their bank?

    <p>Letter of indemnity (C)</p> Signup and view all the answers

    Flashcards

    Export Procedure Steps

    The sequence of actions taken in an export transaction from enquiry to export.

    Proforma Invoice

    A quotation sent by exporters with details on price, quality, and terms.

    Indent

    The formal order placed by the importer after accepting the proforma invoice.

    Creditworthiness

    Assessment of an importer's ability to pay for the goods.

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    Letter of Credit

    A bank guarantee ensuring payment to the exporter upon delivery.

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    Export License

    A permit required to comply with customs laws before goods can be exported.

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    Customs Laws

    Regulations governing the export of goods in a country.

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    Risk Minimization

    Actions taken by exporters to reduce the risk of non-payment by importers.

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    Packing and forwarding

    The process of packing goods and preparing them for transportation, including marking with relevant details.

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    Railway receipt

    A document issued by railway authorities serving as a title to the goods once loaded onto a wagon.

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    Customs clearance

    The process of getting permission from customs to export goods, requiring the submission of necessary documentation.

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    Shipping bill

    A main document submitted for customs clearance, detailing goods, vessels, and exporter information.

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    Carting order

    Instruction allowing cargo entry into the port area after customs clearance.

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    Mate's receipt

    A receipt issued by the ship's captain confirming the loading of cargo onboard.

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    Bill of lading

    A document issued by shipping companies as evidence of goods accepted for shipment.

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    Airway bill

    The air transport equivalent of a bill of lading, used for goods sent by air.

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    Commercial invoice

    A document detailing the quantity and amount to be paid for shipped goods.

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    Negotiation of documents

    Submitting documents to the bank to secure payment after shipment.

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    Bill of exchange

    An order to pay a specified sum of money, utilized in international trade transactions.

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    Sight draft

    A type of bill of exchange requiring payment upon presentation of documents to the importer.

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    Usance draft

    A bill of exchange allowing payment at a future date after acceptance by the importer.

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    Indemnity letter

    A document signed by the exporter to guarantee the bank against non-payment by the importer.

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    Bank certificate of payment

    A certificate obtained by the exporter confirming receipt of payment for exports.

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    Export Licence Prerequisites

    Requirements needed to obtain an export licence, such as bank account and IEC.

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    IEC Number

    Import Export Code number needed for export/import documents, issued by DGFT.

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    DGFT

    Directorate General of Foreign Trade, responsible for issuing IEC numbers.

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    Export Promotion Council

    Organizations established to promote exports of specific products.

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    RCMC

    Registration cum Membership Certificate needed for benefits from government.

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    ECGC Registration

    Registration with Export Credit and Guarantee Corporation for payment protections.

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    Pre-shipment Finance

    Funding required to prepare goods for export, including raw materials.

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    Goods Production

    Process of manufacturing or sourcing products for export based on specifications.

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    Pre-shipment Inspection

    Mandatory quality checks for certain products before they can be exported.

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    Excise Clearance

    Approval needed for excise duty on materials used in manufacturing goods.

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    Duty Drawback Scheme

    Scheme offering refunds on excise duty for goods exported to make them competitive.

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    Certificate of Origin

    Document proving the country of manufacture for tariff benefits during import.

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    Shipping Space Reservation

    Process of booking cargo space on a shipping vessel for export goods.

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    Shipping Order

    Instruction from shipping company to the captain for loading goods on board.

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    Export Inspection Agency (EIA)

    Agency designated to ensure the quality of goods exported; provides inspection certificates.

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    Study Notes

    Export Procedure Steps

    • Enquiry and Quotation: Importer requests export information (price, quality, terms) from exporters. Exporters respond with a proforma invoice. This details price, quality, grade, size, weight, delivery, packing, and payment terms.

    • Order Receipt: If importer accepts the exporter's proforma invoice, they place an order (indent). The indent defines goods, price, delivery, packing, marking, and delivery instructions.

    • Importer Credit Assessment: Exporter assesses importer's creditworthiness to predict potential non-payment. They often demand a letter of credit (LC) from the importer's bank, guaranteeing payment.

    • Export Licence Acquisition: Exporters must comply with export regulations. Requirements include opening an RBI-authorized bank account, obtaining an IEC (Import Export Code) number, joining an export promotion council, and registering with the ECGC (Export Credit & Guarantee Corporation).

    • Pre-shipment Finance: With a confirmed order and LC, the exporter secures financing from their bank for production and shipment. This covers procurement, processing, packing, and transportation to shipping.

    • Goods Production/Procurement: Exporter prepares the goods per the importer's specifications. This involves either producing the goods themselves or buying them from the market.

    • Pre-shipment Inspection: Government mandates inspection of certain export goods. Exporters must submit an inspection certificate to designated agencies (Export Inspection Agency - EIA). This is not compulsory for star trading houses, trading houses, export houses, EPZs/SEZs, and EOUs.

    • Excise Clearance: Exporters must apply for excise clearance per the Central Excise Tariff Act. Excise duty may be payable if goods are not for export, even if they are exported later (duty drawback). The Directorate of Drawback (Ministry of Finance) sets rates for the duty.

    • Certificate of Origin: Certain importing countries require proof that goods originate from the exporting country. Exporters obtain the certificate from the country's trade consulate.

    • Shipping Space Reservation: Exporters book shipping space with a shipping company, providing details of goods, shipment date, and destination. A shipping order instructs the ship captain to load the goods.

    • Packing and Forwarding: Goods are packed and marked with necessary information (importer, weight, port, country of origin). Exporter arranges transportation to the port. Railway receipt is issued for goods transported by rail.

    • Insurance: Exporter insures goods against loss or damage during transit.

    • Customs Clearance: Exporters complete customs clearance with a shipping bill. This document details exported goods, vessel, destination, and exporter information. This bill (with relevant documents - export contract, LC, Invoice, Certificate of Origin, inspection certificate, marine insurance) is submitted for customs approval. The port trust approves cargo entry with a carting order. Clearing and Forwarding (C&F) agents manage these processes.

    • Mate's Receipt: Ship captain issues this cargo receipt confirming loading on board. The port superintendent releases it to the C&F agent.

    • Freight Payment and Bill of Lading: The C&F agent pays freight to the shipping company, which issues a bill of lading (or airway bill for air freight), confirming acceptance of goods.

    • Invoice Preparation: Exporter prepares an invoice for the shipped goods detailing quantity and amount due, which is attested by customs.

    • Payment Security: Exporter sends documents (invoice, bill of lading, packing list, insurance, certificate of origin, LC) to importer via bank. Negotiated through importer's bank. Bill of exchange (sight draft—payment with documents or usance draft—acceptance for future payment) accompanies the documents.

    • Exporter Payment from Bank: The exporter's bank receives payment through the importer's bank. The exporter may receive immediate payment via a letter of indemnity. Bank certificate of payment is received by the exporter for the settlement.

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    Description

    Explore the key steps involved in the export process, from enquiry and quotation to obtaining necessary licenses and ensuring payment security. This quiz will help you understand the roles of importers and exporters, as well as the importance of regulatory compliance and credit assessment in successful exporting.

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