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Questions and Answers
What is a key purpose of transaction logs in an audit?
What is a key purpose of transaction logs in an audit?
Which of the following files would be critical for verifying the completeness of purchase transactions?
Which of the following files would be critical for verifying the completeness of purchase transactions?
What is a common method for testing the accuracy of disbursement vouchers?
What is a common method for testing the accuracy of disbursement vouchers?
What assertion relates to searching for unrecorded liabilities?
What assertion relates to searching for unrecorded liabilities?
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Which of the following is NOT a concern when auditing payroll records?
Which of the following is NOT a concern when auditing payroll records?
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What should happen after checks are printed and signed?
What should happen after checks are printed and signed?
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Which of the following is NOT an improvement noted from proper cash disbursement processes?
Which of the following is NOT an improvement noted from proper cash disbursement processes?
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What is primarily updated in the general ledger after payments are recorded?
What is primarily updated in the general ledger after payments are recorded?
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What drawback is associated with using standard A.P. systems for payroll?
What drawback is associated with using standard A.P. systems for payroll?
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What is a benefit of integration with Human Resources in payroll systems?
What is a benefit of integration with Human Resources in payroll systems?
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What is the role of the disbursement system regarding payroll checks?
What is the role of the disbursement system regarding payroll checks?
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Which aspect of payroll systems allows for timely updates?
Which aspect of payroll systems allows for timely updates?
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What is the role of the purchasing department in the data processing steps?
What is the role of the purchasing department in the data processing steps?
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How are labor costs distributed in the payroll process?
How are labor costs distributed in the payroll process?
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Which step involves scanning for items due and printing checks?
Which step involves scanning for items due and printing checks?
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What does the accounts payable department do with copies of checks?
What does the accounts payable department do with copies of checks?
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Which data processing step is performed automatically after the items are received?
Which data processing step is performed automatically after the items are received?
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How are purchase orders prepared and sent to vendors?
How are purchase orders prepared and sent to vendors?
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What happens to the record once a quantity received is matched to an open P.O. record?
What happens to the record once a quantity received is matched to an open P.O. record?
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Which department is responsible for reconciling checks?
Which department is responsible for reconciling checks?
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What action is taken when due dates are scanned in accounts payable?
What action is taken when due dates are scanned in accounts payable?
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Which of the following is NOT considered a type of input control?
Which of the following is NOT considered a type of input control?
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What type of control ensures that only authorized personnel can access sensitive information?
What type of control ensures that only authorized personnel can access sensitive information?
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Which process control is related to verifying the accuracy of employee pay based on work performed?
Which process control is related to verifying the accuracy of employee pay based on work performed?
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What does the sequence check control primarily ensure?
What does the sequence check control primarily ensure?
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Which of the following is a purpose of physical controls in a purchasing system?
Which of the following is a purpose of physical controls in a purchasing system?
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Which control helps detect unauthorized changes to files?
Which control helps detect unauthorized changes to files?
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Which of the following is NOT a risk associated with access controls?
Which of the following is NOT a risk associated with access controls?
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What type of control includes the segregation of inventory from the warehouse?
What type of control includes the segregation of inventory from the warehouse?
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Study Notes
Expenditure Cycle: Steps & Departments
- Step 1: Inventory control (Data Processing department) interacts with the Purchasing Department.
- Step 2: Purchase order (P.O.) generation (Data Processing department) interacts with the Receiving Department.
- Step 3: Batch update of inventory (Data Processing department) interacts with Accounts Payable.
- Step 4: Vendor validation (Data Processing department).
- Step 5: Scanning for due items and check printing (Data Processing department).
- Step 6: Check reconciliation and submission for signature (Cash disbursements department).
- Step 7: Matching checks with vouchers, closing, and filing (Accounts Payable).
Automated Data Processing Steps (Expenditure Cycle)
- Inventory file scanned for items and reorder points.
- Purchase requisition record created for items needing replenishment.
- Requisitions consolidated by vendor.
- Vendor mailing information retrieved.
- P.O. prepared and sent to vendor (EDI).
- Open P.O. record added for each transaction.
- List of P.O.s sent to purchasing department.
Receiving Department Processes
- Goods arrive at the receiving department.
- Quantities received are entered per item.
Automated Data Processing Steps (Receiving & Accounts Payable)
- Quantities keyed matched to open P.O. records.
- Receiving report file record added.
- Inventory subsidiary records updated.
- General Ledger (G.L.) inventory updated.
- Record removed from open P.O. file and added to open A.P. file; due date established.
Accounts Payable Payment Process
- Daily scan of A.P. due date file for payments.
- Automated processes include check printing, check register updates, transferring paid items from open to closed A.P. files, G.L. updates (A.P. and cash accounts), and report transmission.
Expenditure Cycle: Control Implications
- General controls similar to Chapter 9.
Expenditure Cycle: Benefits & Drawbacks
- Benefits: Improved inventory control, better cash management, reduced time lag, better purchasing time management, reduced paper documents.
- Drawbacks (using regular A.P. and cash disbursement systems for payroll): General expenditure procedures don't apply to employees; special controls needed for employee checks; general procedures unsuitable for the flow of payroll transactions.
Payroll System Integration with HR
- Often integrated with HR. Differences include electronic transaction transmission from operational departments to Data Processing, direct file access for data storage, and real-time processing.
Payroll System: Processes & Departments
- Involved departments include Personnel, Cost Accounting, Timekeeping, and Data Processing.
- Labor cost distribution.
- Online labor distribution summary and payroll register.
- Employee record updates.
- Payroll check preparation and signing.
- Check generation to fund the payroll imprest account.
- G.L. updates.
Payroll System: Control Types & Testing
- Input Controls: Data validation, batch controls, purchase authorization, employee authorization, and testing of these controls.
- Process Controls: File update (sequence check, liability validation, valid vendor file), access controls (warehouse security, asset movement, payment method), physical controls (purchase system segregation of duties, receiving department supervision, payroll system verification, supervision, paymaster, imprest account), and testing of these controls. Risks associated with employee access to various files and records are highlighted.
- Output Controls: A.P. change report, transaction logs, listing, automatic transaction logs, unique transaction identifiers, error listing, and testing of these controls.
Audit Risks and Concerns, Data Understanding & Testing
- Understanding data within files (inventory, purchase order, receiving report, disbursement voucher, file preparation procedures).
- Testing accuracy and completeness assertions, reviewing for unusual trends and exceptions (accurate invoice prices).
- Testing completeness, existence, rights and obligations assertions includes searching for unrecorded liabilities and unauthorized disbursement vouchers, reviewing multiple checks to vendors, and auditing payroll and related records.
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Description
Test your knowledge of the Expenditure Cycle, detailing the essential steps and departments involved in the process. Understand how inventory control interacts with purchasing, receiving, and accounts payable in this automated data processing framework.