Excel Unit 2
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Questions and Answers

What types of data can a single Excel cell hold?

  • Numeric, graph, formula, and text
  • Text, formula, image, and numeric
  • Numeric, text, formula, and error (correct)
  • Numeric, text, table, and formula

    • What should you enter in a cell to ensure the number 12 can be used in calculations?

  • '12 Employees'
  • 12 in one cell and 'Employees' in the next (correct)
  • 12 with an asterisk to indicate it's numeric
  • 12 Employees in a single cell

    • Which function of formulas is essential for a spreadsheet?

  • They allow for dynamic calculations based on cell values. (correct)
  • They restrict data entry to numeric values only.
  • They convert text entries into numeric formats.
  • They provide formatting options for cells.

    • What does text in an Excel worksheet provide?

    <p>Clarification about numeric values in the worksheet. (A)</p> Signup and view all the answers

    If you enter a value that starts with a number, how does Excel treat it?

    <p>As a text entry. (C)</p> Signup and view all the answers

    Which of the following best describes numeric values in Excel?

    <p>They include dates and times as valid entries. (B)</p> Signup and view all the answers

    What layer do charts and pictures reside on in an Excel worksheet?

    <p>The drawing layer (C)</p> Signup and view all the answers

    What occurs when you position the mouse pointer on a window's border?

    <p>The mouse pointer changes to a double arrow. (B)</p> Signup and view all the answers

    To simultaneously resize a window both horizontally and vertically, you should click and drag:

    <p>Any of the corners of the window. (C)</p> Signup and view all the answers

    What is the purpose of entering a formula into a cell in Excel?

    <p>To perform calculations and return results dynamically. (B)</p> Signup and view all the answers

    Which command would you use to arrange all visible workbook windows in Excel?

    <p>View ➪ Window ➪ Arrange All. (A)</p> Signup and view all the answers

    What happens to minimized windows when executing the Arrange All command?

    <p>They are excluded from the arrangement. (D)</p> Signup and view all the answers

    How can you make a different workbook window active if your current window is maximized?

    <p>Select it from the taskbar. (A), Use Ctrl+Tab to cycle through windows. (C)</p> Signup and view all the answers

    Which of the following methods does NOT allow you to switch among workbook windows?

    <p>Clicking a window if it's hidden behind the current window. (B)</p> Signup and view all the answers

    Why might someone prefer to work with maximized workbook windows?

    <p>To avoid distractions from other windows. (D)</p> Signup and view all the answers

    What is one advantage of displaying two workbook windows side by side?

    <p>To facilitate comparison of information. (B)</p> Signup and view all the answers

    What happens when you press Shift+F11 while working in Excel?

    <p>A new sheet is added before the active sheet. (A)</p> Signup and view all the answers

    What is the effect of double-clicking the bottom border of a row in Excel?

    <p>It sets the row height to the tallest entry in the row. (C)</p> Signup and view all the answers

    What should you choose to automatically adjust the row height in Excel?

    <p>Home ➪ Cells ➪ Format ➪ AutoFit Row Height (D)</p> Signup and view all the answers

    Which command allows you to delete a worksheet in Excel?

    <p>Home ➪ Cells ➪ Delete ➪ Delete Sheet (B)</p> Signup and view all the answers

    How can you change the name of a worksheet in Excel?

    <p>Double-click the sheet tab (D)</p> Signup and view all the answers

    If a row is hidden in Excel, what is true about its height?

    <p>The height is set to zero. (A)</p> Signup and view all the answers

    What is the maximum number of characters allowed in a worksheet name in Excel?

    <p>31 characters (C)</p> Signup and view all the answers

    How can you select a hidden column to unhide it in Excel?

    <p>By pressing F5 and selecting a cell within the hidden column. (D)</p> Signup and view all the answers

    Which of the following characters cannot be used in a worksheet name in Excel?

    <p>/ (B)</p> Signup and view all the answers

    What happens when you hide a column in Excel?

    <p>The column's width is set to zero. (B)</p> Signup and view all the answers

    Which method will NOT change the name of a worksheet?

    <p>Drag the sheet tab to another location (B)</p> Signup and view all the answers

    Which method allows you to hide rows in Excel?

    <p>Select the row header, then click on Hide from the shortcut menu. (B)</p> Signup and view all the answers

    When using navigation keys in Excel, what is true about hidden rows or columns?

    <p>The active cell skips over cells in hidden rows or columns. (C)</p> Signup and view all the answers

    How can you color-code worksheet tabs in Excel?

    <p>Right-click the sheet tab and select Tab Color (C)</p> Signup and view all the answers

    What effect does using longer worksheet names have in Excel?

    <p>Reduces the number of sheets visible without scrolling (A)</p> Signup and view all the answers

    What should you do to make a hidden row visible again?

    <p>Right-click the row header and choose Unhide. (A)</p> Signup and view all the answers

    What happens when you press Enter after entering data in a cell by default?

    <p>It moves the selection to the next cell down. (A)</p> Signup and view all the answers

    How can you change the default direction in which the selection moves after pressing Enter?

    <p>Modify settings in the Advanced Options menu. (C)</p> Signup and view all the answers

    If a range of cells is selected, what happens when you press Enter?

    <p>It moves to the next cell in the selection. (D)</p> Signup and view all the answers

    What shortcut allows you to enter the same data into multiple cells at once?

    <p>Ctrl+Enter (B)</p> Signup and view all the answers

    How can you navigate backward through a selection of cells?

    <p>Press Shift+Enter. (B)</p> Signup and view all the answers

    What key do you press to switch from Enter mode to Edit mode?

    <p>F2 (B)</p> Signup and view all the answers

    What is the function of the Tab key when entering data in Excel?

    <p>It moves the selection to the next cell in the row. (D)</p> Signup and view all the answers

    What occurs if you want to edit text in Enter mode when you realize there's a mistake?

    <p>You can switch to Edit mode by pressing F2. (C)</p> Signup and view all the answers

    Entering a numeric value in Excel requires selecting a cell, typing the value, and pressing the Enter key.

    <p>True (A)</p> Signup and view all the answers

    Excel allows a single cell to hold a maximum of about 20,000 characters.

    <p>False (B)</p> Signup and view all the answers

    If a cell contains text that exceeds its column width and adjacent cells are not blank, the full text will be displayed.

    <p>False (B)</p> Signup and view all the answers

    To make text in a cell wrap to multiple lines in Excel, you need to select Home ➪ Alignment ➪ Wrap Text.

    <p>True (A)</p> Signup and view all the answers

    When entering a negative number in Excel, you can only use a minus sign before the number.

    <p>False (B)</p> Signup and view all the answers

    If a long text string is entered into a cell adjacent to another nonblank cell, Excel will display all characters regardless of the column's width.

    <p>False (B)</p> Signup and view all the answers

    To increase the width of a column in Excel, you can drag the border in the column letter display area.

    <p>True (A)</p> Signup and view all the answers

    You cannot include currency symbols when entering values into an Excel cell.

    <p>False (B)</p> Signup and view all the answers

    The Accounting format in Excel always displays negative numbers with a minus sign.

    <p>False (B)</p> Signup and view all the answers

    The Custom format in Excel allows users to define number formats that exist in other categories.

    <p>False (B)</p> Signup and view all the answers

    When the series of hash marks (#########) appears in a cell, making the column wider typically resolves the issue.

    <p>True (A)</p> Signup and view all the answers

    The Currency format can only display negative values with a minus sign.

    <p>False (B)</p> Signup and view all the answers

    The Percentage format in Excel allows you to choose the number of decimal places to display.

    <p>True (A)</p> Signup and view all the answers

    The Scientific format in Excel displays numbers always in decimal notation without any exponent.

    <p>False (B)</p> Signup and view all the answers

    Excel allows users to specify a currency symbol only in the General format.

    <p>False (B)</p> Signup and view all the answers

    The Special format in Excel provides additional formats like Social Security Number and Phone Number in the U.S. version.

    <p>True (A)</p> Signup and view all the answers

    Pressing Shift+F11 adds a new sheet after the active sheet.

    <p>False (B)</p> Signup and view all the answers

    You can delete a worksheet by activating it and choosing Home ➪ Cells ➪ Delete ➪ Delete Sheet.

    <p>True (A)</p> Signup and view all the answers

    To change a sheet's name, you can only double-click the sheet tab.

    <p>False (B)</p> Signup and view all the answers

    A worksheet name in Excel can be a maximum of 31 characters long.

    <p>True (A)</p> Signup and view all the answers

    Excel allows slashes (/) to be used in worksheet names.

    <p>False (B)</p> Signup and view all the answers

    You can right-click a sheet tab, choose Insert to add a new worksheet before the active sheet.

    <p>True (A)</p> Signup and view all the answers

    Longer worksheet names cause the tabs to appear narrower on the screen.

    <p>False (B)</p> Signup and view all the answers

    You can use the colon (:) character in a worksheet name in Excel.

    <p>False (B)</p> Signup and view all the answers

    Excel's AutoComplete feature works only within a non-contiguous column of cells.

    <p>False (B)</p> Signup and view all the answers

    When you enter the word 'canister' below another cell containing 'can', Excel attempts to AutoComplete the entry to 'canister'.

    <p>True (A)</p> Signup and view all the answers

    Pressing Alt+Enter forces Excel to display text in multiple lines within the same cell.

    <p>True (A)</p> Signup and view all the answers

    AutoComplete changes the case of letters in your entries to ensure consistency.

    <p>True (A)</p> Signup and view all the answers

    Turning off the AutoComplete feature can be done from the Formatting tab in Excel Options.

    <p>False (B)</p> Signup and view all the answers

    If you type 'widgets' in a cell and then try to enter 'Widgets' in another, Excel will not change the case automatically.

    <p>False (B)</p> Signup and view all the answers

    Using the Delete key after typing part of the AutoComplete suggestion can override the suggestion.

    <p>True (A)</p> Signup and view all the answers

    Excel does not provide any way to control line breaks when wrapping text automatically.

    <p>False (B)</p> Signup and view all the answers

    To insert multiple rows, you must click the column letters in the worksheet border.

    <p>False (B)</p> Signup and view all the answers

    Excel allows you to shift existing cells when inserting new cells.

    <p>True (A)</p> Signup and view all the answers

    To delete a row in Excel, you can right-click the selected row number and choose Delete.

    <p>True (A)</p> Signup and view all the answers

    You can only undo a row deletion in Excel by selecting Undo from the menu.

    <p>False (B)</p> Signup and view all the answers

    To insert a new column, you can choose Home ➪ Cells ➪ Add ➪ Insert Sheet Columns.

    <p>False (B)</p> Signup and view all the answers

    Selecting multiple cells in a row leads Excel to insert columns corresponding to the selected cells.

    <p>False (B)</p> Signup and view all the answers

    Excel displays a dialog box when inserting cells to let you choose the direction to shift.

    <p>True (A)</p> Signup and view all the answers

    Partial rows or columns cannot be inserted in Excel using the Insert dialog box.

    <p>False (B)</p> Signup and view all the answers

    Study Notes

    Excel Data Types

    • Excel worksheets can contain over 17 billion cells, each capable of holding one of four data types: numeric values, text, formulas, or errors.
    • Objects such as charts, diagrams, and pictures exist on a worksheet’s drawing layer, not in cells.

    Numeric Values

    • Numeric values represent quantities like sales, employee count, dates (e.g., Feb 26, 2019), or times (e.g., 3:24 AM).

    Text Entries

    • Text can serve various purposes: as data (e.g., employee names), labels, column headings, or instructions.
    • Text that begins with a number is treated as text and cannot be used in calculations (e.g., "12 Employees" is text, not a numeric value).

    Formulas

    • Formulas are fundamental in Excel for calculations, automatically updating results if referenced cells change.
    • They can be simple mathematical expressions or utilize built-in functions.

    Data Entry Techniques

    • Enter Key Behavior: Default setting moves selection to the next cell down after pressing Enter, configurable via File ➪ Options ➪ Advanced.
    • Selecting Cell Ranges: Selecting multiple cells allows pressing Enter to cycle through the selection.
    • Ctrl+Enter: This shortcut places the same data in multiple selected cells.
    • F2 Key: Switches between Enter mode (to input data) and Edit mode (to modify existing content).

    Window Management

    • Active workbook windows accept input; click or use Ctrl+Tab to switch between open windows.
    • Arranging Windows: Utilize View ➪ Window ➪ Arrange All for organized visibility.

    Adding and Deleting Worksheets

    • New worksheets can be created quickly using the New Sheet control, Shift+F11, or right-clicking on tabs.
    • Delete unwanted worksheets by right-clicking the sheet tab or using Home ➪ Cells ➪ Delete ➪ Delete Sheet.

    Renaming Worksheets

    • Rename sheets through Home ➪ Cells ➪ Format ➪ Rename Sheet, double-clicking the tab, or right-clicking and selecting Rename.
    • Sheet names can be up to 31 characters and must avoid specific characters (e.g., /, , :, *, ?).

    Changing Sheet Tab Colors

    • Customize worksheet tabs by changing their background color for easier identification.

    Row and Column Management

    • AutoFit Row Height: Adjust row height automatically to fit the tallest entry using double-click on row border or Home ➪ Cells ➪ Format ➪ AutoFit Row Height.
    • Hiding Rows and Columns: Useful for concealing information; select and right-click to choose Hide, or use Home ➪ Cells ➪ Format ➪ Hide & Unhide.
    • Unhiding: Can be done by adjusting the width of hidden columns or height of hidden rows, or selecting a cell within them and using unhide options.

    Miscellaneous Tips

    • When deleting a sheet that contains data, Excel prompts for confirmation.
    • Descriptive sheet names and color coding can enhance workbook organization and navigability.

    Excel Worksheet Basics

    • An Excel worksheet can contain text, values, and formulas for data manipulation.
    • Values in the worksheet, especially for loan calculations, can be found in specified cells; text is typically in column A and numerical values/formulas in column B.

    Entering Data into Cells

    • Data entry is intuitive; click the cell, type the value or text, and press Enter, Tab, or navigate with arrow keys.
    • Numeric values can include decimals, currency symbols, signs, and commas; negative numbers are indicated with a minus sign or parentheses.

    Text Entry and Formatting

    • Cells can hold approximately 32,000 characters but may not display all due to width constraints; use adjustments to view full text.
    • Options for displaying long text:
      • Edit to shorten content.
      • Adjust column width manually by dragging the border.
      • Opt for a smaller font size.
      • Activate text wrapping using Home ➪ Alignment ➪ Wrap Text.

    AutoComplete Feature

    • AutoComplete streamlines text entry by suggesting completions for recurring terms, ensuring accuracy and consistency.
    • It recognizes previous entries; e.g., typing "Widgets" will prompt AutoComplete for subsequent entries.
    • AutoComplete works only in contiguous cells and may be disabled in Excel options if distracting.

    Manual Line Breaks

    • To insert a new line within a single cell, press Alt+Enter, which allows for manual breaks and activates text wrapping.

    Number Formatting Options

    • Excel offers more than just general formatting; users can choose specific categories such as Currency, Accounting, Date, Time, Percentage, and others.
    • Each format allows for customization, including decimal places and display of negative numbers.

    Adding and Deleting Worksheets

    • New worksheets can be added using various methods:
      • Click the New Sheet control (plus icon) next to sheet tabs.
      • Use keyboard shortcut Shift+F11.
      • Insert via the Ribbon or context menu.
    • To delete a worksheet:
      • Right-click the sheet tab and select Delete.
      • Use the Home Ribbon to delete selected sheets.

    Renaming Worksheets

    • Default worksheet names can be changed for better organization through:
      • Ribbon options for renaming.
      • Double-clicking the sheet tab.
      • Right-clicking the sheet tab for rename options.
    • Names can contain up to 31 characters, including spaces, but certain symbols are prohibited.

    Color-Coding Worksheets

    • Users can change tab colors for easier identification of worksheet purposes.

    Inserting and Deleting Rows/Columns

    • Inserting rows:
      • Select the row or rows, right-click, and choose Insert.
      • Use the Ribbon for inserting rows relative to the active cell.
    • Inserting columns follows similar procedures.

    Deleting Rows/Columns

    • To delete, select the row or column, right-click, and choose Delete.
    • Multiple selections will delete all rows/columns in the selection.
    • Use Ctrl+Z to undo accidental deletions.

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    Description

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