Property and Evidence Management

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According to the policy, what is the Department's stance on found and recovered property?

No specific policy is mentioned

Secure storage and control must be provided (correct)

Immediate destruction is recommended

Employees are free to use found property as they wish

How are controlled substances defined in the directive?

Any substance found in evidence storage areas

Substances named or described in Schedules I-V of Florida State Statutes (correct)

Substances with high market value

Substances used for employee training programs

What does NCIC define as a recovered weapon?

Weapons with a specific serial number

Starter guns only

Any weapon used in criminal activities

Any weapon designed to or may be readily converted to expel a projectile by air, carbon dioxide, or the action of an explosive (correct)

According to the directive, what should be established for property and evidence storage areas?

Procedures for proper submission and accountability Signup and view all the answers

What do drug abuse laws control according to the directive?

Manufacture, distribution, preparation, dispensing, or administration of controlled substances Signup and view all the answers

Who should be immediately notified if property or evidence is unaccounted for?

Chief of police Signup and view all the answers

What is the time period given to evidence custodians to attempt to locate missing item(s) and determine status or disposition?

5 days Signup and view all the answers

If additional investigation or employee misconduct is involved in the case of missing high-risk items, what action shall be initiated?

Both internal and criminal investigations Signup and view all the answers

Who determines the investigative mechanism used to resolve the issue of missing items?

Chief of police Signup and view all the answers

Who are the only employees allowed unescorted access to property stored by the Department?

Evidence custodians Signup and view all the answers

What extra security measures shall be taken when storing money, precious metals, jewelry, gemstones, and weapons?

Alarmed storage areas Signup and view all the answers

What will narcotics and drugs be sealed in?

Plastic bags Signup and view all the answers

What types of items are included in the property that is in the custody of the Department?

All of the above Signup and view all the answers

Who is responsible for managing found, recovered, and evidentiary items in the Department’s custody?

Evidence custodians Signup and view all the answers

How is stolen and recovered property information recorded?

In the Record Management System (RMS) Signup and view all the answers

What documentation is required for maintaining the chain of custody?

Date and time of transfer, receiving person’s name/ID number, reason for transfer Signup and view all the answers

Where should all property and evidence stored by the Department be kept?

In designated secure areas Signup and view all the answers

Who is responsible for conducting a monthly supervisory inspection to ensure adherence to procedures used for control of property by the evidence custodian(s)?

Evidence custodian supervisor Signup and view all the answers

What is required when an employee is assigned to or removed from the Property and Evidence Unit?

Inventory of all narcotics, jewelry, money, and firearms Signup and view all the answers

Who is responsible for conducting an annual examination audit to ensure compliance with applicable written directives and accreditation standards?

Accreditation and compliance manager Signup and view all the answers

What is the purpose of the annual inventory conducted by the accreditation and compliance manager?

To ensure the integrity of the system Signup and view all the answers

Who conducts unannounced inspections of property and evidence storage areas?

Accreditation and compliance manager Signup and view all the answers

What is the focus of unannounced inspections?

Accountability and security procedures Signup and view all the answers

Who should receive the results of unannounced inspections?

Chief of Police or designee Signup and view all the answers

Who is responsible for ensuring that evidence requested for civil litigation is retained?

The evidence custodian(s) Signup and view all the answers

What must be done if an Order or Motion to Preserve Evidence is received through the Records Section?

Forward it to the evidence custodian(s) Signup and view all the answers

When shall evidence be released to its legal owner?

At the conclusion of a criminal proceeding Signup and view all the answers

Who is authorized to destroy controlled substances?

The forensic services manager or his/her designee Signup and view all the answers

What must accompany each completed Petition for Destruction of Suspected Controlled Substances?

A property receipt Signup and view all the answers

Who reviews and signs off the Petition for Destruction of Suspected Controlled Substances?

The City Attorney’s Office Signup and view all the answers

When should the destruction of suspected controlled substances take place?

No specific timeframe is mentioned Signup and view all the answers

Who should witness the destruction of suspected controlled substances?

At least one supervisor from outside the Forensic Services Section (FSS) Signup and view all the answers

Who is responsible for ensuring that evidence requested for civil litigation is retained?

The evidence custodian(s) Signup and view all the answers

What must be done if an Order or Motion to Preserve Evidence is received through the Records Section?

Forward it to the evidence custodian(s) Signup and view all the answers

When shall evidence be released to its legal owner?

At the conclusion of a criminal proceeding Signup and view all the answers

Who is authorized to destroy controlled substances?

The forensic services manager or his/her designee Signup and view all the answers

What must accompany each completed Petition for Destruction of Suspected Controlled Substances?

A property receipt Signup and view all the answers

Who reviews and signs off the Petition for Destruction of Suspected Controlled Substances?

The City Attorney’s Office Signup and view all the answers

What is the proper procedure for marking property for outside storage?

Securing tags to all items stored outside and listing case number, item number, description, and employee’s Department identification number. Signup and view all the answers

What should an investigating employee do before telling a victim that they can pick up their property from Property and Evidence Unit?

Notify evidence custodian(s) in writing through email that said property or evidence can be returned. Signup and view all the answers

What action should be taken if all evidence custodians are off duty and the refrigerated storage sections are full?

Call the supervisor with access to property and evidence storage areas to secure the evidence Signup and view all the answers

When must all property received be turned into the Property and Evidence Unit?

Before the end of the employee's tour of duty Signup and view all the answers

What is the final disposition timeframe for found, recovered, and evidentiary property after legal requirements have been satisfied?

6 months Signup and view all the answers

What is required when property or evidence is impounded by the Department?

An Incident Report documenting how the Department acquired the property Signup and view all the answers

Where are lockers located for securing items of found, recovered, or evidentiary property when the Property and Evidence Unit is closed?

In the Temporary Detention and Processing Facility hallway Signup and view all the answers

Who is responsible for conducting a monthly alarm test using the Monthly Alarm Test Log?

The forensic services manager Signup and view all the answers

What must be included in a Property and Evidence Voucher when any property or evidence is turned into the Department?

A description of each item Signup and view all the answers

What procedure must be followed if ownership of found property is not known?

The finder should be advised that the waiting period is 90 days, after which the property will be given to the finder if true ownership cannot be established Signup and view all the answers

What happens when bicycles are impounded for any reason according to the directive?

The entire property receipt must be placed in the property and evidence room drop slot, and the bicycle must be tagged Signup and view all the answers

What logs are kept in the Property and Evidence Unit office that reflect the status of all property held by the Department?

The Evidence Log records all property of an evidentiary nature taken into custody before August 1, 1989; The Property Log records all found property and/or property not of an evidentiary nature taken into custody before August 1, 1989. Signup and view all the answers

Property and Evidence Management

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Questions and Answers

According to the policy, what is the Department's stance on found and recovered property?

How are controlled substances defined in the directive?

What does NCIC define as a recovered weapon?

According to the directive, what should be established for property and evidence storage areas?

What do drug abuse laws control according to the directive?

Who should be immediately notified if property or evidence is unaccounted for?

What is the time period given to evidence custodians to attempt to locate missing item(s) and determine status or disposition?

If additional investigation or employee misconduct is involved in the case of missing high-risk items, what action shall be initiated?

Who determines the investigative mechanism used to resolve the issue of missing items?

Who are the only employees allowed unescorted access to property stored by the Department?

What extra security measures shall be taken when storing money, precious metals, jewelry, gemstones, and weapons?

What will narcotics and drugs be sealed in?

What types of items are included in the property that is in the custody of the Department?

Who is responsible for managing found, recovered, and evidentiary items in the Department’s custody?

How is stolen and recovered property information recorded?

What documentation is required for maintaining the chain of custody?

Where should all property and evidence stored by the Department be kept?

Who is responsible for conducting a monthly supervisory inspection to ensure adherence to procedures used for control of property by the evidence custodian(s)?

What is required when an employee is assigned to or removed from the Property and Evidence Unit?

Who is responsible for conducting an annual examination audit to ensure compliance with applicable written directives and accreditation standards?

What is the purpose of the annual inventory conducted by the accreditation and compliance manager?

Who conducts unannounced inspections of property and evidence storage areas?

What is the focus of unannounced inspections?

Who should receive the results of unannounced inspections?

Who is responsible for ensuring that evidence requested for civil litigation is retained?

What must be done if an Order or Motion to Preserve Evidence is received through the Records Section?

When shall evidence be released to its legal owner?

Who is authorized to destroy controlled substances?

What must accompany each completed Petition for Destruction of Suspected Controlled Substances?

Who reviews and signs off the Petition for Destruction of Suspected Controlled Substances?

When should the destruction of suspected controlled substances take place?

Who should witness the destruction of suspected controlled substances?

Who is responsible for ensuring that evidence requested for civil litigation is retained?

What must be done if an Order or Motion to Preserve Evidence is received through the Records Section?

When shall evidence be released to its legal owner?

Who is authorized to destroy controlled substances?

What must accompany each completed Petition for Destruction of Suspected Controlled Substances?

Who reviews and signs off the Petition for Destruction of Suspected Controlled Substances?

What is the proper procedure for marking property for outside storage?

What should an investigating employee do before telling a victim that they can pick up their property from Property and Evidence Unit?

What action should be taken if all evidence custodians are off duty and the refrigerated storage sections are full?

When must all property received be turned into the Property and Evidence Unit?

What is the final disposition timeframe for found, recovered, and evidentiary property after legal requirements have been satisfied?

What is required when property or evidence is impounded by the Department?

Where are lockers located for securing items of found, recovered, or evidentiary property when the Property and Evidence Unit is closed?

Who is responsible for conducting a monthly alarm test using the Monthly Alarm Test Log?

What must be included in a Property and Evidence Voucher when any property or evidence is turned into the Department?

What procedure must be followed if ownership of found property is not known?

What happens when bicycles are impounded for any reason according to the directive?

What logs are kept in the Property and Evidence Unit office that reflect the status of all property held by the Department?

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