Event Setup and Management

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Questions and Answers

What is the primary goal of the 1500-1600 session?

  • To test and produce an image on the PJ and hear sound from the Speakers and Mic (correct)
  • To set up and cable the Tech Table
  • To strike the equipment and put everything away
  • To teach Keystone review and math

What is the purpose of the 'Small Power Case' in the gear requirements?

  • To provide power strips for the equipment (correct)
  • To carry video signal cables
  • To store laptop sound ports
  • To carry audio signal cables

What is the recommended way to lay out cables in the room?

  • Creating a U-Shape for the Room
  • Using a spiral pattern
  • Cable dressing right tree (correct)
  • Using a zigzag pattern

What is the purpose of the 'Leprocon' or similar equipment?

<p>To light the stage (B)</p> Signup and view all the answers

What is the recommended room layout for the Tech Table?

<p>A U-Shape for the Room (C)</p> Signup and view all the answers

What is the primary purpose of the 0930-1000 session?

<p>To conduct round discussions and gather information about students' career interests (D)</p> Signup and view all the answers

What is the main focus of the 1130-1200 session?

<p>Building the 1x 16x9 screen and identifying front/rear surface (C)</p> Signup and view all the answers

What is the importance of the 'buddy system' method introduced in the 1030-1100 session?

<p>To provide an additional safety measure during equipment setup (A)</p> Signup and view all the answers

What is the primary topic of discussion during the 1230-1300 session?

<p>Projector placement and general rules of thumb (C)</p> Signup and view all the answers

What is the purpose of the lunch break from 1300-1400?

<p>To facilitate socialization and team-building among students (D)</p> Signup and view all the answers

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Study Notes

Setting Up a Breakout Room

  • Objective: Teach a safe and effective method of setting up a breakout room, including techniques for setup and strike, and guidelines for making educated decisions on the fly.

Morning Routine (0930-1000)

  • Check-in sheet: Sign in, meet and greet, and review student notes
  • Instructor checklist: Keep track of student career interests and notes

Round Discussions and Introductions (1000-1030)

  • Round discussions: Introduce students to each other and discuss their career interests
  • Review gear for the day: Scope of work, objectives, and team formation (teams of 2)

Safety and Equipment Overview (1030-1100)

  • Review pipe and drape setup: Safety tips, height levels, and cleaning up
  • Introduce the buddy system: Pair students to work together

Equipment Setup (1100-1300)

  • Screen build: Identify front/rear surface, techniques, and best practices
  • Speaker build: Placement importance, general rules, intro to signal and power
  • Projector placement: General rules of thumb, keystone overview, and lens math

Lunch Break (1300-1400)

  • Crew lunch: Socialize, ask questions, and take bathroom breaks

Tech Table Build and Testing (1400-1500)

  • Tech table build: Layout best practices, cable labeling, and I/O overview
  • Test tech table: Produce image on PJ and hear sound from speakers and mic

Hands-on Training (1500-1700)

  • Projector hands-on: Allow students to get hands-on with PJ and understand keystone
  • Audio hands-on: Allow students to get hands-on with RF and EQ

Strike and Cable Management (1630-1800)

  • Teach cable over-under technique: Line up students in 2 rows to practice
  • Strike equipment: Put away gear, following the buddies system

Gear Requirements

  • Tech table with chair
  • 60” of drape (creates a U-Shape for the Room 20Wx20L)
  • Audio mixer, speakers, and sub
  • Video switcher with monitor
  • Projection with PJ stand (5k)
  • PJ screen (no tripods)
  • Wireless mics, handheld mic, and laptop sound port
  • Small power case, audio signal case, video signal case, and work box
  • Base, truss, legos, leprocon, and sand bags

General Guidelines

  • Breakout guidelines: Educated guesses on the fly to move forward
  • Cable runs, screen build, speaker build, and room layouts
  • Cable dress right tree, podium and lectern, and 90-degree angles

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