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Questions and Answers
What is the primary responsibility of engineering management?
In which level of organizations are minimal engineering jobs found?
What does management primarily involve according to the definition provided?
How is the term 'management' characterized in the content?
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Which of the following actions is NOT part of the management process as described?
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What is the primary characteristic of standing plans?
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Which of the following describes single-use plans?
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What type of plan is primarily concerned with personnel requirements?
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Which of the following can be considered a barrier to effective planning?
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What is the role of policies within standing plans?
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Which component is NOT typically included in parts of a strategic plan?
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What does the term 'procedures' in standing plans refer to?
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Which of the following is a common misconception about long-range plans?
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What is a primary goal of an organization according to the content?
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Which of the following is NOT a requirement for successful management?
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What does a supportive climate for management entail?
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Which managerial role involves distributing resources effectively?
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Which factor contributes to high motivation to manage?
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What does getting things done through people entail in management?
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What is the least effective mechanism for handling disturbances in management?
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Which of the following best describes a successful manager?
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What is the primary purpose of organizing within management?
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Which of the following best describes a budget?
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What essential element must be included in a marketing plan according to William Cohen?
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What distinguishes a project from a program in terms of planning?
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Which component is not typically included in a marketing plan's structure?
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Which of the following elements is crucial for effective organizational roles?
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How do single-use plans primarily function in management?
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What role does the situational analysis play in a marketing plan?
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What does the process of delegation of authority involve?
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What is a drawback of a functional organizational structure?
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How does departmentation benefit an organization?
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What is implied by the span of control in an organization?
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What type of structure is described as the planned framework of authority and responsibilities?
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What is one limitation of work specialization in a functional organization?
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What document provides a diagram detailing the organization's official positions?
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What challenge is frequently encountered due to poor communication in functional organizations?
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Study Notes
Engineering Management:
- Key responsibility - Lead their group to produce a desired output that meets required specifications.
Engineer in Various Types of Organizations
- Level 1: Minimal engineering jobs, example: Retailing firms.
- Level 2: Moderate degree of engineering jobs, example: Transportation companies.
- Level 3: High degree of engineering jobs, example: Construction firms.
General Managership or Presidency
- Top leadership position an engineer manager might occupy within a firm.
Management
- A creative problem-solving process that involves planning, organizing, leading, and controlling an organization's resources to achieve its mission and objectives.
- Directing a group to achieve a goal or objective efficiently.
The Australian EDMUND YOUNG Defines Management
- A frequently used but misused term.
Definitions of Management:
- A set of definitions suggested by a sample of business executives:
- Achieving effective accomplishments from others towards a common business objective.
- Organizing and coordinating a profitable effort through good decision-making and people motivation.
- Getting things done through people.
- Keeping customers happy by delivering quality at a reasonable cost.
Motivation to Manage
- Desire to behave distinctively, standing out from the crowd.
- Sense of responsibility in carrying out managerial duties.
- High scores in these dimensions are associated with high motivation to manage.
Opportunity for Successful Management
- Must have the ability and motivation to manage.
- Requires:
- Obtaining a suitable managerial job.
- Finding a supportive climate within the job.
Supportive Climate
- Recognition of managerial talent through financial and non-financial rewards.
Managerial Roles - What Managers Do
- Henry Mintzberg's Managerial Roles:
Plans with Time Horizon
-
Short Range Plans:
- Cover less than a year.
- Primarily used by first-line supervisors.
-
Long-Range Plans:
- Cover more than a year.
- Primarily used by middle and top management.
Plans According to Frequency of Use
-
Standing Plans:
- Used repeatedly.
- Focus on recurring situations.
Classification of Standing Plans
-
Policies:
- Broad guidelines for decision-making in recurring situations.
-
Procedures:
- Step-by-step plans for specific situations.
-
Rules:
- Statements that require or forbid certain actions.
Single-Use Plans
- Developed for unique and unlikely to be repeated courses of action.
Classification of Single-Use Plans
-
Budgets:
- Plan for projected expenditure and funding sources.
-
Programs:
- Plan for coordinating multiple activities.
-
Projects:
- Plan for specific activities within a program.
The Contents of the Marketing Plan
- Content varies based on the organization.
- Must include:
- Executive Summary: Overview of the project and its potential.
- Table of Contents.
- Situational Analysis and Target Market.
Concerns on Structuring an Organization
- Divison of Labor: Determining the scope of work and its combination into jobs.
- Delegation of Authority: Assigning various degrees of decision-making authority to subordinates.
- Departmentation: Grouping similar jobs, activities, or processes into organizational units..
- Span of Control: Number of people who report directly to a manager.
- Coordination: Linking activities across the organization to achieve a common goal.
Formal Organization
- Planned structure detailing responsibilities, authority, and position.
Formal Structure Components
- Organization Chart: Diagram of official positions and authority lines.
- Organizational Manual: Written descriptions of authority relationships, organizational unit functions, and job procedures.
Functional Organization
- Centralized decision-making.
- Well-defined lines of authority.
- Excellent communication and coordination within departments.
- Encourages development of specialized skills.
- Provides career progression within functional departments.
Disadvantages of Functional Organization
- Poor communication and coordination between departments.
- Decision delays as issues requiring multiple departments get stuck at the top.
- Routine, non-motivating tasks due to specialization and division of labor.
- Difficult to identify responsibility for problems.
- Limited view of overall organizational goals by employees.
- Limited general management training for employees.
Organizing
- Facilitates plan implementation.
- Structures resources and activities to achieve objectives efficiently and effectively.
Organizing Roles Must Incorporate
- Verifiable objectives.
- Clear duties or activities involved.
- Understanding of authority and discretion.
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Description
Explore the key responsibilities and roles of engineering managers within various types of organizations. This quiz covers essential concepts of management, including leadership, problem-solving, and the definitions provided by notable business executives.
