Engineering Management Overview
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Questions and Answers

What is the primary responsibility of engineering management?

  • To maintain financial records and transactions
  • To oversee all marketing strategies for a firm
  • To create new engineering techniques and methods
  • To lead a group into producing output that meets specifications (correct)
  • In which level of organizations are minimal engineering jobs found?

  • Level Two
  • Level Three
  • Level Four
  • Level One (correct)
  • What does management primarily involve according to the definition provided?

  • Creative problem solving and resource allocation (correct)
  • Technical skill enhancement and training
  • Marketing and sales strategy development
  • Financial auditing and report generation
  • How is the term 'management' characterized in the content?

    <p>As a commonly misused and 'fad' word</p> Signup and view all the answers

    Which of the following actions is NOT part of the management process as described?

    <p>Budgeting</p> Signup and view all the answers

    What is the primary characteristic of standing plans?

    <p>They focus on managerial situations that recur.</p> Signup and view all the answers

    Which of the following describes single-use plans?

    <p>Plans developed for unique situations.</p> Signup and view all the answers

    What type of plan is primarily concerned with personnel requirements?

    <p>Human Resources Plan</p> Signup and view all the answers

    Which of the following can be considered a barrier to effective planning?

    <p>Lack of commitment to the planning process</p> Signup and view all the answers

    What is the role of policies within standing plans?

    <p>To provide broad guidelines for decision-making.</p> Signup and view all the answers

    Which component is NOT typically included in parts of a strategic plan?

    <p>Specific financial projections</p> Signup and view all the answers

    What does the term 'procedures' in standing plans refer to?

    <p>Series of actions for particular situations.</p> Signup and view all the answers

    Which of the following is a common misconception about long-range plans?

    <p>They cover a period of less than one year.</p> Signup and view all the answers

    What is a primary goal of an organization according to the content?

    <p>To produce a desired product or service</p> Signup and view all the answers

    Which of the following is NOT a requirement for successful management?

    <p>Being a strong decision maker</p> Signup and view all the answers

    What does a supportive climate for management entail?

    <p>Recognition of managerial talent</p> Signup and view all the answers

    Which managerial role involves distributing resources effectively?

    <p>Resource allocator</p> Signup and view all the answers

    Which factor contributes to high motivation to manage?

    <p>Sense of responsibility in managerial work</p> Signup and view all the answers

    What does getting things done through people entail in management?

    <p>Achieving accomplishments through cooperation</p> Signup and view all the answers

    What is the least effective mechanism for handling disturbances in management?

    <p>Penalties</p> Signup and view all the answers

    Which of the following best describes a successful manager?

    <p>A respected and responsible representative</p> Signup and view all the answers

    What is the primary purpose of organizing within management?

    <p>To structure resources and activities for efficient goal accomplishment</p> Signup and view all the answers

    Which of the following best describes a budget?

    <p>A single-use plan outlining projected expenditures and funding sources</p> Signup and view all the answers

    What essential element must be included in a marketing plan according to William Cohen?

    <p>An executive summary presenting project goals</p> Signup and view all the answers

    What distinguishes a project from a program in terms of planning?

    <p>Projects are usually more limited in scope than programs</p> Signup and view all the answers

    Which component is not typically included in a marketing plan's structure?

    <p>Fund allocation for each department</p> Signup and view all the answers

    Which of the following elements is crucial for effective organizational roles?

    <p>A clear understanding of activities and authority</p> Signup and view all the answers

    How do single-use plans primarily function in management?

    <p>They serve immediate and specific objectives with defined outcomes</p> Signup and view all the answers

    What role does the situational analysis play in a marketing plan?

    <p>It identifies the market environment and potential challenges</p> Signup and view all the answers

    What does the process of delegation of authority involve?

    <p>Assigning decision-making authority to subordinates</p> Signup and view all the answers

    What is a drawback of a functional organizational structure?

    <p>Slow decision-making for inter-departmental issues</p> Signup and view all the answers

    How does departmentation benefit an organization?

    <p>It helps in grouping related jobs and activities</p> Signup and view all the answers

    What is implied by the span of control in an organization?

    <p>The number of employees reporting to a manager</p> Signup and view all the answers

    What type of structure is described as the planned framework of authority and responsibilities?

    <p>Formal organization</p> Signup and view all the answers

    What is one limitation of work specialization in a functional organization?

    <p>It may lead to routine and non-motivating tasks</p> Signup and view all the answers

    What document provides a diagram detailing the organization's official positions?

    <p>Organization chart</p> Signup and view all the answers

    What challenge is frequently encountered due to poor communication in functional organizations?

    <p>Identifying responsibility for cross-departmental problems</p> Signup and view all the answers

    Study Notes

    Engineering Management:

    • Key responsibility - Lead their group to produce a desired output that meets required specifications.

    Engineer in Various Types of Organizations

    • Level 1: Minimal engineering jobs, example: Retailing firms.
    • Level 2: Moderate degree of engineering jobs, example: Transportation companies.
    • Level 3: High degree of engineering jobs, example: Construction firms.

    General Managership or Presidency

    • Top leadership position an engineer manager might occupy within a firm.

    Management

    • A creative problem-solving process that involves planning, organizing, leading, and controlling an organization's resources to achieve its mission and objectives.
    • Directing a group to achieve a goal or objective efficiently.

    The Australian EDMUND YOUNG Defines Management

    • A frequently used but misused term.

    Definitions of Management:

    • A set of definitions suggested by a sample of business executives:
      • Achieving effective accomplishments from others towards a common business objective.
      • Organizing and coordinating a profitable effort through good decision-making and people motivation.
      • Getting things done through people.
      • Keeping customers happy by delivering quality at a reasonable cost.

    Motivation to Manage

    • Desire to behave distinctively, standing out from the crowd.
    • Sense of responsibility in carrying out managerial duties.
    • High scores in these dimensions are associated with high motivation to manage.

    Opportunity for Successful Management

    • Must have the ability and motivation to manage.
    • Requires:
      • Obtaining a suitable managerial job.
      • Finding a supportive climate within the job.

    Supportive Climate

    • Recognition of managerial talent through financial and non-financial rewards.

    Managerial Roles - What Managers Do

    • Henry Mintzberg's Managerial Roles:

    Plans with Time Horizon

    • Short Range Plans:
      • Cover less than a year.
      • Primarily used by first-line supervisors.
    • Long-Range Plans:
      • Cover more than a year.
      • Primarily used by middle and top management.

    Plans According to Frequency of Use

    • Standing Plans:
      • Used repeatedly.
      • Focus on recurring situations.

    Classification of Standing Plans

    • Policies:
      • Broad guidelines for decision-making in recurring situations.
    • Procedures:
      • Step-by-step plans for specific situations.
    • Rules:
      • Statements that require or forbid certain actions.

    Single-Use Plans

    • Developed for unique and unlikely to be repeated courses of action.

    Classification of Single-Use Plans

    • Budgets:
      • Plan for projected expenditure and funding sources.
    • Programs:
      • Plan for coordinating multiple activities.
    • Projects:
      • Plan for specific activities within a program.

    The Contents of the Marketing Plan

    • Content varies based on the organization.
    • Must include:
      • Executive Summary: Overview of the project and its potential.
      • Table of Contents.
      • Situational Analysis and Target Market.

    Concerns on Structuring an Organization

    • Divison of Labor: Determining the scope of work and its combination into jobs.
    • Delegation of Authority: Assigning various degrees of decision-making authority to subordinates.
    • Departmentation: Grouping similar jobs, activities, or processes into organizational units..
    • Span of Control: Number of people who report directly to a manager.
    • Coordination: Linking activities across the organization to achieve a common goal.

    Formal Organization

    • Planned structure detailing responsibilities, authority, and position.

    Formal Structure Components

    • Organization Chart: Diagram of official positions and authority lines.
    • Organizational Manual: Written descriptions of authority relationships, organizational unit functions, and job procedures.

    Functional Organization

    • Centralized decision-making.
    • Well-defined lines of authority.
    • Excellent communication and coordination within departments.
    • Encourages development of specialized skills.
    • Provides career progression within functional departments.

    Disadvantages of Functional Organization

    • Poor communication and coordination between departments.
    • Decision delays as issues requiring multiple departments get stuck at the top.
    • Routine, non-motivating tasks due to specialization and division of labor.
    • Difficult to identify responsibility for problems.
    • Limited view of overall organizational goals by employees.
    • Limited general management training for employees.

    Organizing

    • Facilitates plan implementation.
    • Structures resources and activities to achieve objectives efficiently and effectively.

    Organizing Roles Must Incorporate

    • Verifiable objectives.
    • Clear duties or activities involved.
    • Understanding of authority and discretion.

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    Description

    Explore the key responsibilities and roles of engineering managers within various types of organizations. This quiz covers essential concepts of management, including leadership, problem-solving, and the definitions provided by notable business executives.

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