Encashment of Earned Leave Policies

Officers should provide receipts for petrol used for travel to and from the tour location and for local running expenses. Reimbursement for mileage and running expenses is then properly split.

Distances exceeding 8 km from a tour station's municipal limits are considered part of the tour, not local travel.

Daily compensation paid to employees while on official travel.

Determine the applicable rate for 'C' class cities. Pay this allowance from departure till return to headquarters for each entire day travelled.

For parts of a day away on official business from headquarters, use a specific table to calculate the allowance. If a portion of a day is over 12 hours, it will be treated as a full day.

Halting allowance varies based on the location's size (Metro, 'A,' 'B,' 'C' class cities).

Different officer job titles, like officer and development officer, may have varying daily halting allowance.

If an employee needs to travel to a location over 30 km away for duty, that journey is considered part of the work tour, and not local travel.

The maximum halting allowance is for 180 days. The 180 days are counted from the date of departure from the headquarters.

Officers can be reimbursed for their actual hotel expenses, but only in hotels within specified star categories according to their job scale.

Officers should prioritize staying in ITDC hotels if an eligible hotel is available.

If an ITDC hotel of the appropriate star rating is unavailable, officers can stay in other hotels and be reimbursed up to the rate of the equivalent ITDC hotel.

Reimbursement for hotel stays is limited by the officer's job scale and corresponding star rating category of available hotels.

Officers are required to stay in Guest Houses whenever possible. It's their priority.

If a Guest House doesn't have available rooms, an officer can stay in another hotel, but must provide a certificate confirming the lack of Guest House accommodation.

Tax amounts paid for the hotel stay are separately reimbursed to officers, above and beyond their hotel room cost.

Daily halting allowance will be reduced by Rs. 10 per day for employees staying in hotels.

Employees can be reimbursed for breakfast taken at the hotel where they are staying, or if it’s part of a fixed package. Actual and reasonable charges are considered.

There isn't a fixed maximum limit on standard breakfast reimbursement, but it must be reasonable and the actual cost incurred.

Hotel bills for breakfast need to be verified to ensure that only actual, reasonable breakfast costs are reimbursed.

The hotel limit combines the maximum allowable lodging charges and breakfast charges for employees in hotels or guesthouses (outside the company).

Full halting allowance is payable for training outside the city, up to a maximum of 90 days, unless boarding and lodging are provided free of charge.

Employees attending training programs outside their city of posting are treated as on tour.

No halting allowance if boarding/lodging provided for out-of-town training.

Employees attending interviews for higher positions within the industry are considered on duty and eligible for travel and daily allowances (TA/DA).

Employees appearing in written examinations for higher positions in the industry are not eligible for travel and daily allowances (TA/DA).

Employees may take casual leave while on official tour but will not receive halting allowance during this time.

Employees falling sick on tour may take sick leave and receive return travel fare to headquarters, but no halting allowance or lodging during sickness.

Taking earned leave while on tour ends the tour. If for sickness, follow sick leave rules.

When an employee proceeds on official tour from a place where they are on leave, they are considered on tour from that point and receive travel expenses and halting allowance.

An employee on tour is deemed to have resumed their duties on the day the tour commences, regardless of their previous leave status.

When boarding or lodging is provided, the Halting Allowance is paid at half the usual rate.

If boarding and lodging are free, the Halting Allowance is 25% of the normal rate. The rate is based on the city's tour allowance.

For training at Management Institutions where lodging/boarding is included in fees, a 25% Halting Allowance is paid.

If training at headquarters is residential (lodging/boarding in tuition fees/free), 25% of the daily Halting Allowance is paid.

Officers officiating for more than 15 days may receive both officiating and travelling/halting allowances, especially if temporarily filling a higher-category post outside headquarters.

Officers attending Insurance Institute conferences as nominated council members or invited guests to collect prizes/present papers, qualify for applicable travelling/halting allowances.

Officers attending conferences in any other capacity are excluded from allowance.

Time spent at conferences and travel to and from qualifies as duty time, even without allowance eligibility.

An employee on leave recalled to duty is entitled to travel allowance (TA) and daily allowance (DA) only for their return journey to headquarters, provided they submitted their leave address in their application.

Employees traveling by train for official duty only need to provide their ticket number and train details for reimbursement. This applies only during periods when railway authorities don't issue money receipts.

For air or bus travel during official duty, employees must submit a valid money receipt or ticket to claim reimbursement. Boarding pass is required for air travel.

Employees can be reimbursed for service charges paid to travel agents for booking official train tickets. However, such bookings should be kept to a minimum.

Officers attending Lok Adalat on Saturdays, Sundays, or holidays at their place of posting are reimbursed Rs. 1000 for out-of-pocket expenses.

Officers attending Lok Adalat outside their place of posting receive regular travel allowance and daily allowance (TA/HA) as per rules, plus an additional Rs. 500 for out-of-pocket expenses.

Employees deployed for election duty receive allowances from the Election Commission. No separate travel allowance or daily allowance (TA/DA) is provided by National Insurance.

Employees appearing for written exams related to promotions under the Promotion policy for supervisory, clerical, and subordinate staff are not eligible for travel allowance or daily allowance (TA/DA).